How to connect HubSpot with your apps: 19 must-have integrations in 2025
Enhance business operations and improve workflows with top 19 HubSpot integrations. Boost productivity and marketing efficiency effectively.
HubSpot + Vapi Integration
Integrate HubSpot to Vapi in one click, or tell Integrately AI how you want each contact handled. Initiate calls instantly, update records, alert your team, and trigger follow-ups automatically.
Free forever.Use premium features free for 14 days.1.
Contact is created in a list in HubSpot- Contact is created in HubSpot
- Contact is updated in HubSpot
- Company is created in HubSpot
- Company is updated in HubSpot
- Deal is created in HubSpot
- Deal stage is changed in HubSpot
- Deal is updated in HubSpot
- Task is created in HubSpot
- Task is updated in HubSpot
- Task is marked as done in HubSpot
- Quote is created in HubSpot
- Quote is created or updated in HubSpot
- New Line item is created in HubSpot
- LineItem is created/updated in HubSpot
- Product is created in HubSpot
- Product is updated in HubSpot
- Form is submitted in HubSpot
- Email event is created in HubSpot
- Engagement is created in HubSpot
- Engagement is created/modified in HubSpot
- Blog post is created in HubSpot
- Blog tag is created in HubSpot
- Social media message is broadcasted in HubSpot
- Email subscription timeline is created in HubSpot
- Ticket is created in HubSpot
- Ticket is updated in HubSpot
- File is created/uploaded in HubSpot
- Form is created in HubSpot
2.
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Ready Workflows for HubSpot + Vapi Integration
Start outbound calls for new contacts, handle form leads, update deal stages, alert your team, and trigger follow-ups, all in just one click.
Sorry, we don’t have a ready workflow for this combination yet.
Create your workflow with Integrately AI.Simply describe what you want to automate, and Integrately AI will build it for you.
Connect more apps to your HubSpot + Vapi flow
Send contact data to CRMs, log call outcomes in spreadsheets, alert your team, and schedule follow-ups across your entire stack. Pick a combination and activate it in one click.
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Salesforce (5)
Salesforce (5) +
Calendly (4)
Calendly (4) +
Gmail (4)
Gmail (4) +
Slack (4)
Slack (4) +
Google Sheets (4)
Google Sheets (4) +
Zoom (4)
Zoom (4) H
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Create a Salesforce contact for every new HubSpot contact, and initiate an outbound phone call in Vapi
New HubSpot contacts immediately appear in Salesforce and trigger a Vapi outbound phone call, eliminating manual data entry and calling delays.
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When a HubSpot deal is created, create a Salesforce opportunity and trigger a Vapi chat
Salesforce records new deals created in HubSpot and Vapi launches a customer chat instantly, keeping your pipeline updated across platforms.
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When a HubSpot deal stage changes, update the Salesforce opportunity and initiate a Vapi outbound phone call
Salesforce updates your opportunity stage when HubSpot deals progress, while Vapi places a follow-up call to keep prospects moving through the pipeline.
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If a HubSpot contact is created, search Salesforce for existing records and trigger a Vapi squad call
Salesforce checks for existing contact records before Vapi deploys a voice agent squad, preventing duplicate outreach and streamlining engagement.
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Use ChatGPT to summarise HubSpot form submissions, log the summary in Salesforce, and trigger a Vapi call
ChatGPT analyses HubSpot form responses, Salesforce stores the structured summary, and Vapi immediately dials the lead for qualification.
Supported triggers and actions for HubSpot and Vapi
Mix and match to build the exact automation you need
HubSpot Triggers & Actions
Task is marked as done in HubSpot
Triggers the automation when a task is marked as completed.
Try it → Quote is created or updated in HubSpot
Triggers the automation when a quote is created or updated
Try it → LineItem is created/updated in HubSpot
Triggers the automation when a LineItem is added or updated
Try it → Engagement is created in HubSpot
Triggers the automation when any type of engagement is created
Try it → Engagement is created/modified in HubSpot
Triggers the automation when any contact activity is created or updated
Try it → Social media message is broadcasted in HubSpot
Triggers the automation when a social media message is broadcasted
Try it → Email subscription timeline is created in HubSpot
Triggers the automation when tracking is initiated for a contact's email subscription activities
Try it → File is created/uploaded in HubSpot
Triggers the automation when a particular action in the workflow fails
Try it → What can you automate with HubSpot + Vapi?
Streamline your voice AI outreach and CRM operations with powerful ready-made workflows.
📞
Trigger voice calls automatically for new contacts
Initiate an outbound phone call in Vapi the moment a new contact is created in HubSpot. Eliminate manual dialing and engage prospects instantly.
📝
Capture every submitted form field in your outreach
Map all available HubSpot form submission answers into your Vapi voice agent prompts. Your conversational AI agents get complete context for every call.
🔔
Notify your team as soon as calls are initiated
Alert your sales channel in Slack or via email whenever Vapi places an outbound call for a HubSpot lead. Keep your team informed in real time.
🔀
Route calls based on submitted deal properties
Trigger different Vapi voice agents or squads depending on the deal stage or contact tier submitted in HubSpot. Deliver tailored messaging to every prospect.
🔄
Keep CRM records updated as call outcomes change
Update deal stages and contact records in HubSpot automatically when Vapi completes calls or chats. Maintain accurate pipeline data without manual entry.
🔍
Search and update records to prevent duplicates
Search existing HubSpot records before triggering Vapi calls or creating new entries. Keep your database clean and avoid redundant outreach.
📊
Handle later status changes and deal progression
Trigger automated voice workflows when HubSpot deals move to closed won or support tickets are marked as urgent. Keep momentum high across customer lifecycles.
🔗
Extend your workflow with Slack notifications
Connect HubSpot and Vapi with Slack to post instant call summaries and alerts to your team channels automatically.
And much more...
Who is HubSpot + Vapi integration for?
Connecting HubSpot and Vapi helps revenue, sales, and support teams automate voice outreach, eliminate manual calling delays, and streamline customer communication.
Performance marketers
Sales representatives
Account managers
Support teams
Operations managers
RevOps leads
📈
Performance marketers
You're running marketing campaigns and reviewing inbound contact metrics in HubSpot, but your outbound calling queues only update when someone manually dials leads, so your conversation rates are always a few hours behind — with this integration, every new contact triggers a voice call instantly and your outreach stays current.
⚡
Sales representatives
You manage incoming leads in HubSpot and need to connect with prospects immediately, but manual dialing delays cause you to lose high-intent deals to faster competitors — with this integration, every new contact triggers a Vapi outbound call instantly and your response time drops to zero.
🤝
Account managers
You report on deal progress and client engagement in HubSpot, but your stakeholders want real-time updates on call outcomes before meetings — with this integration, every deal stage change triggers voice outreach and keeps your client history fully updated.
📞
Support teams
You handle incoming tickets in HubSpot and need to resolve urgent issues quickly, but high call volumes make it impossible to dial every user by hand — with this integration, every ticket triggers automated voice support calls and your response coverage expands effortlessly.
🔄
Operations managers
You oversee customer data flows between HubSpot and calling tools, but manual handoffs cause missed follow-ups and incomplete call records — with this integration, every contact and deal event triggers automated voice workflows without manual intervention.
📋
RevOps leads
You track customer lifecycles in HubSpot, but disconnected calling tools leave gaps in your pipeline history and reporting data — with this integration, every interaction is logged automatically and your audit trails remain complete.
Did you know?
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Why choose Integrately to automate HubSpot + Vapi
Build and manage your HubSpot + Vapi automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect HubSpot + Vapi with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
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24x5 Live Chat Support
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Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
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Frequently Asked Questions
How do I connect HubSpot to Vapi?
You can connect HubSpot to Vapi instantly using 1-click ready workflows on Integrately, or use Integrately AI to build custom voice AI automations alongside Slack, Google Sheets, and Gmail.
Can I automatically trigger Vapi outbound calls from new HubSpot contacts?
Can I connect HubSpot, Vapi, and Slack?
What is a good Zapier alternative for HubSpot and Vapi?
How does HubSpot trigger voice workflows in Vapi?
Can Vapi update records back in HubSpot?
Do I need coding skills to integrate HubSpot and Vapi?
Is the HubSpot and Vapi integration free?
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