Gmail + Todoist Integration

Integrate Gmail to Todoist in one click, or tell Integrately AI how you want each email handled. Turn messages into tasks, organise your projects, update your priorities, and track follow-ups automatically.

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1.
  • Gmail
    Email is received in Gmail
  • Gmail
    Label is added to email in Gmail
  • Gmail
    New email is starred in Gmail
  • Gmail
    Email matching search is received in Gmail
  • Gmail
    Thread is started in Gmail
  • Gmail
    Label is created in Gmail
  • Todoist
    Task is created in Todoist
  • Todoist
    Task is completed in Todoist Instant
  • Todoist
    Task is updated in Todoist Instant
  • Todoist
    Task is incompleted in Todoist Instant
  • Todoist
    Task is deleted in Todoist Instant
  • Todoist
    Project is created in Todoist
  • Todoist
    Label is created in Todoist
  • Todoist
    Label is updated in Todoist Instant
  • Todoist
    Label is deleted in Todoist Instant
  • Todoist
    Section is created in Todoist
  • Todoist
    Section is updated in Todoist Instant
  • Todoist
    Comment is added in Todoist Instant
  • Todoist
    Comment is updated in Todoist Instant
  • Todoist
    Comment is deleted in Todoist Instant
  • Todoist
    Project is updated in Todoist Instant
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2.

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Ready Workflows Ready Workflows for Gmail + Todoist Integration

Capture important emails as tasks, organise priorities, update your projects, alert your team, and track follow-ups, all in just one click.

Most popular automationmost-popular-automations
Todoist + Gmail Integration

Send Gmail email for new Todoist task

In today's fast-paced business world, it's important to be able to communicate quickly and efficiently. That's why Integrately offers this automation to send email for new Todoist tasks.

With this integration, you can automatically send email through Gmail to the relevant parties whenever a new task is created in your Todoist system. This way, you can be sure that everyone is always on the same page and that no important information falls through the cracks.

So if you're looking for a better way to stay organized and keep your team informed, give this Todoist - Gmail integration a try.
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Got a different task in mind? Describe it

Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your Gmail + Todoist flow

Streamline your personal task management, email follow-ups, and daily organisation by linking communication and productivity tools. Pick a combination and activate it in one click.

Gmail
Todoist
+
SlackSlack (6)
+
Google CalendarGoogle Calendar (4)
+
Google DriveGoogle Drive (3)
+
NotionNotion (3)
+
TrelloTrello (3)
+
ZoomZoom (3)
G
T
S
Create a Todoist task from every email received in Gmail, and notify your team instantly on Slack
Incoming emails become actionable Todoist tasks immediately while your team hears about it on Slack, removing manual copying.
G
T
S
When a new email is starred in Gmail, add a corresponding task in Todoist and post an alert in Slack
Starred messages automatically generate Todoist tasks and update your Slack channel in seconds.
T
G
S
When a Todoist task is completed, update the corresponding Gmail label and notify your project channel in Slack
Finished tasks update your Gmail labels automatically and broadcast the progress on Slack.
G
T
S
Create a Todoist task from Gmail search results and share the priority item in Slack
Filtered email searches generate Todoist tasks and alert your team in Slack instantly.
G
T
S
Use Claude to extract task details from incoming Gmail messages, create a Todoist task, and post the summary in Slack
Claude analyses incoming Gmail messages, populates Todoist tasks, and briefs your team in Slack.
G
T
T
S
Turn starred Gmail messages into Todoist tasks, create a project folder in Trello, and announce it on Slack
Starred emails become Todoist tasks, organise a Trello project, and notify your Slack channel.

Supported triggers and actions for Gmail and Todoist

Mix and match to build the exact automation you need

Gmail
Gmail Triggers & Actions
Email is received in Gmail
Triggers the automation when an email is received
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Label is added to email in Gmail
Triggers the automation when any email is labelled
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New email is starred in Gmail
Triggers the automation when any email is starred
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Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
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Thread is started in Gmail
Triggers the automation when a new thread is created
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Label is created in Gmail
Triggers the automation when a new label is created
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Send email in Gmail
Sends an email to a recipient
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Reply to email in Gmail
Replies to an email
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Create draft in Gmail
Adds a new contact to the contact list
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Create draft reply in Gmail
Adds a new contact to the contact list
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Delete label in Gmail
Removes a particular label from the selected item
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Search email in Gmail
Scan email inbox for keywords or sender
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Add label to email in Gmail
Categorize and organize emails by adding labels based on criteria
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Remove label from email in Gmail
Removes a label from an email
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Create label in Gmail
Generates a new label
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Update label in Gmail
Modify the label information
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Todoist
Todoist Triggers & Actions
Task is created in Todoist
Triggers the automation when a new task is created
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Instant
Task is completed in Todoist
Triggers the automation when any task is completed
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Instant
Task is updated in Todoist
Triggers the automation when any task is updated
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Instant
Task is incompleted in Todoist
Triggers the automation when a task remains due past the due date
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Instant
Task is deleted in Todoist
Triggers the automation when a task is deleted
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Project is created in Todoist
Triggers the automation when a new project is created
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Label is created in Todoist
Triggers the automation when a new label is created
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Instant
Label is updated in Todoist
Triggers the automation when a label is updated
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Instant
Label is deleted in Todoist
Triggers the automation when any label is removed from the system
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Section is created in Todoist
Triggers the automation when a section is created
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Instant
Section is updated in Todoist
Triggers the automation when a section is updated
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Instant
Comment is added in Todoist
Triggers the automation when a comment is added
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Instant
Comment is updated in Todoist
Triggers the automation when a comment is updated
Try it →
Instant
Comment is deleted in Todoist
Triggers the automation when a comment is deleted
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Instant
Project is updated in Todoist
Triggers the automation when a project is updated
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Create task in Todoist
Creates a new task
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Add comment to task in Todoist
Adds a comment to a task
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Search task by name in Todoist
Searches for a task by name
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Mark task as completed in Todoist
Marks the task as completed
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Update task in Todoist
Updates the task with new information or changes
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Delete task in Todoist
Removes a particular task
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Create project in Todoist
Creates a new project
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Add comment to project in Todoist
Adds comments to a project for better collaboration and communication
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Create label in Todoist
Generates a new label
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Create section in Todoist
Creates a new section
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Get project by Id in Todoist
Retrieves project information using the project id
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What can you automate with Gmail + Todoist?

Turn your email inbox into a structured task management engine with automated workflows.

What you can automate?
🎯
Create Todoist tasks automatically from every incoming Gmail email
Capture incoming email threads as new Todoist tasks instantly. Eliminate manual copying and ensure every message is tracked.
📋
Capture every submitted field and note in your tasks
Map available email details, sender info, and subjects directly into Todoist task descriptions. Your task items become complete references for your daily work.
🔔
Tell the right team member as soon as a task is created
Trigger instant notifications in your communication channels whenever an important email generates a new Todoist task.
🔀
Route tasks differently based on email content or labels
Send urgent items to high-priority Todoist projects while routing routine messages to standard lists based on specific email conditions.
🔄
Keep task lists up to date as email threads evolve
Automatically update existing Todoist tasks when follow-up emails arrive or new details are added to the thread.
🔍
Search and update instead of creating duplicate tasks
Check existing Todoist items before creating new ones to keep your project lists clean and free of redundant entries.
✅
Handle task completion status changes seamlessly
Mark tasks as complete in Todoist and automatically update email labels or send confirmation replies back in Gmail.
🔌
Extend your workflow to Slack or other productivity apps
Connect your Gmail and Todoist flow with Slack to broadcast task updates and keep your entire team informed.
And much more...

Who is Gmail + Todoist integration for?

Busy professionals, project managers, and freelancers who rely on email communications need to turn messages into actionable daily tasks without losing track of their priorities.

Project managers
Project managers
Customer support leads
Customer support leads
Freelancers
Freelancers
Sales executives
Sales executives
Operations specialists
Operations specialists
Executive assistants
Executive assistants
📈
Project managers
You're reviewing completion numbers across active threads but your task list only updates when someone manually logs tasks, so the project metrics you're reporting on are always a few hours behind — this integration means every new email lands in your task manager instantly and your data stays current.
⚡
Customer support leads
You manage incoming client enquiries through your inbox but urgent issues get lost among routine messages before anyone logs them as action items — with this integration, every critical email creates a priority task automatically and response times improve.
🤝
Freelancers
You answer client requests via email all day and constantly forget which deliverables were promised because tracking them across apps is exhausting — automating both apps means every client message turns into a clear task and your deliverables never slip.
📊
Sales executives
The volume of prospect emails coming into your inbox is too high for anyone to keep up by hand, leading to missed follow-ups and lost deals — this integration means every prospect thread becomes a structured task instantly so no lead is left behind.
⚙️
Operations specialists
You depend on team members forwarding email briefs so you can schedule the next operational step, creating a constant bottleneck — connecting these apps means every brief generates a task immediately and handoffs happen without delay.
📋
Executive assistants
You need a reliable audit trail of executive requests but keeping email logs and task trackers in sync manually results in frustrating gaps — with this integration, every request creates a permanent task record with zero manual effort.
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Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

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Why choose Integrately to automate Gmail + Todoist

Build and manage your Gmail + Todoist automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Gmail + Todoist with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
Connect Gmail + Todoist Now arrow right
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Price Comparison with Popular Alternatives
Popular Alternative
😐
750 Tasks
in $19.99
Integrately
😍
2,000 Tasks
in $19.99
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Frequently Asked Questions

How do I connect Gmail to Todoist?
Frequently Asked Questions
You can connect Gmail to Todoist in 1-click using ready-made templates or by asking Integrately AI to build the automation. Link your accounts and connect with Slack, Google Calendar, and 1,500+ other apps effortlessly.
Can I automatically create a Todoist task from every email received in Gmail?
Frequently Asked Questions
Can I connect Gmail, Todoist, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Gmail and Todoist?
Frequently Asked Questions
How does Gmail handle incoming emails in this integration?
Frequently Asked Questions
How does Todoist manage tasks created from Gmail?
Frequently Asked Questions
Do I need coding skills to automate Gmail and Todoist?
Frequently Asked Questions
Is the Gmail and Todoist integration free?
Frequently Asked Questions
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You Can Also Connect Gmail or Todoist With 1500+ Other Apps

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Sync Todoist with tracking, note-taking, and productivity tools to keep tasks organised across your entire workspace.
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