Top 9 Tips to Improve Your Project Work with Asana

Use the Chrome Extensions for Asana

Asana offers a Chrome Extention for its tool that enables you to,

• Create tasks from any web page
• You can add web links as tasks and assign members to it
• Place tasks in specific projects with a project picker
• Create custom fields for your tasks

To add the chrome extension,

• Go to Google Chrome
• Search ‘Asana Chrome Extension’
• Click the first link that appears

• Click ‘Add to Chrome’

Organize Tasks

Asana gives you a variety of options to organize your project tasks apart from just creating and assigning them to your team members. 

That means you can do some customizations before assigning like labelling as per priority level, setting a subtask or recurring task, adding comments and tags, or even a video description. 

To do so,

• Go to your ‘Task Description’
• and Head to ‘More Options’ on the right-hand side
• Now, check all the possible customization options

See Your To-Do List in My Tasks

You can see all your tasks for the present-day and other days of the week all in one place. You don’t need to go to your dashboard again and again.

• Go to your Asana dashboard
• Go to ‘My Tasks’ from the left sidebar
• Now you can see your ‘To-do Lists’

@Mention Teammates, Tasks, and Projects

Asana make it easier to point out specific tasks and projects or if you want to talk to a specific member about those tasks.

You can simply use @ followed by the name, task or project name. Then the assignee will get the notification about the same.

Convert Emails Directly to Tasks in Asana

To make the workflow even simpler, you can convert your email to tasks in Asana. 

Asana lets you be very flexible and organized with your project. That means, that if you receive any project related emails, you can send them to Asana and they will appear as tasks assigned to you or other members of your team.

To do so,

• Use this email address to forward it to Asana [email protected]
• Add the email addresses of members you want to assign the task to under ‘CC’
• Add the subject line you want to use as the Task name
• Hit send and it’s done!

Use Shortcuts

To save much time and utilize it on other important tasks, you can use some of these shortcuts in Asana –

Put Important Tasks under Favourites

Tasks that need priority attention, can be marked as favourites. This will help you organize your workflow better and will be able to complete important tasks on time.

You can do so by tapping the star icon on the top bar of your dashboard. 

See the Duration of a Task with Start Dates

You can always keep an eye on your teammates. From the date, they started working to the end date of the task completion. This will keep you updated on the duration they took to complete the tasks.

Connect Asana with Other Tools

It is possible that some of your teammates use other tools for managing their tasks and projects. Or let’s say your clients have different tools of management. So in that case, if you receive a lot of emails, you can either forward them directly to Asana or better integrate it with the apps. 

This will save you much time in jumping from one app to another. You can do so by adapting to an automation tool like Integrately.

Integrately is an automation tool with 800+ applications. It lets you integrate useful apps and sync data between them. 

For instance, you can connect Asana with Slack and make communication easier with your teammates. Similarly, you can integrate Asana with many such essential apps and sync data between them for effective collaboration.