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    Top 9 Tips to Improve Your Project Work with Asana

    By Abhishek A Agrawal
    June 3, 2022

    Undoubtedly, If you are running an organization or business, whether small or big, project management tools save much time. It reduces the time period taken for manual projects and task completion.

    There are numerous such tools available in the market, offering the best features. Asana is one of those tools that make work and management easier.

    This article will assist you in organizing your workflow better with the useful tips and tricks.

    What is Asana

    Asana is a dynamic project management tool that assists businesses and teams simplify workflow. It helps you reduce time spent on manual tasks by offering features that create a systematic workflow.

    It has certain views like a board, lists, calendar, etc where you can organize your projects and tasks and assign team members.

    You can also connect other useful applications with Asana to reduce even more time from your regular schedule. You won’t have to go from one app to another manually when you integrate apps to sync data between them.

    Tools like Asana are a future of better productivity and business outputs. If you understand the ways to use it, you will be able to achieve more growth.

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    Asana Tips: How to Structure Your Work in Asana

    Since Asana is a project management tool, you can structure your work as –

    • Create teams
    • Create projects and their setups
    • Set goals
    • Create tasks for each project
    • Analyze tasks using different views
    • Create sub and recurring tasks as required
    • Track the workflow

    Here Are Some of the Best Tips to Improve Your Project Work with Asana

    Use the Chrome Extensions for Asana

    Asana offers a Chrome Extention for its tool that enables you to,

    • Create tasks from any web page
    • You can add web links as tasks and assign members to it
    • Place tasks in specific projects with a project picker
    • Create custom fields for your tasks

    To add the chrome extension,

    • Go to Google Chrome
    • Search ‘Asana Chrome Extension’
    • Click the first link that appears
    • Click ‘Add to Chrome’

    Organize Tasks

    Asana gives you a variety of options to organize your project tasks apart from just creating and assigning them to your team members. 

    That means you can do some customizations before assigning like labelling as per priority level, setting a subtask or recurring task, adding comments and tags, or even a video description. 

    To do so,

    • Go to your ‘Task Description’
    • and Head to ‘More Options’ on the right-hand side
    • Now, check all the possible customization options

    See Your To-Do List in My Tasks

    You can see all your tasks for the present-day and other days of the week all in one place. You don’t need to go to your dashboard again and again.

    • Go to your Asana dashboard
    • Go to ‘My Tasks’ from the left sidebar
    • Now you can see your ‘To-do Lists’

    @Mention Teammates, Tasks, and Projects

    Asana make it easier to point out specific tasks and projects or if you want to talk to a specific member about those tasks.

    You can simply use @ followed by the name, task or project name. Then the assignee will get the notification about the same.

    Convert Emails Directly to Tasks in Asana

    To make the workflow even simpler, you can convert your email to tasks in Asana. 

    Asana lets you be very flexible and organized with your project. That means, that if you receive any project related emails, you can send them to Asana and they will appear as tasks assigned to you or other members of your team.

    To do so,

    • Use this email address to forward it to Asana [email protected]
    • Add the email addresses of members you want to assign the task to under ‘CC’
    • Add the subject line you want to use as the Task name
    • Hit send and it’s done!

    Use Shortcuts

    To save much time and utilize it on other important tasks, you can use some of these shortcuts in Asana –

    ShortcutActions
    New task
    Delete selected taskTab-BKSP
    Move up and downCtrl + ↑ & Ctrl + ↓
    ArchiveI

    Put Important Tasks under Favourites

    Tasks that need priority attention, can be marked as favourites. This will help you organize your workflow better and will be able to complete important tasks on time.

    You can do so by tapping the star icon on the top bar of your dashboard. 

    See the Duration of a Task with Start Dates

    You can always keep an eye on your teammates. From the date, they started working to the end date of the task completion. This will keep you updated on the duration they took to complete the tasks.

    Connect Asana with Other Tools

    It is possible that some of your teammates use other tools for managing their tasks and projects. Or let’s say your clients have different tools of management. So in that case, if you receive a lot of emails, you can either forward them directly to Asana or better integrate it with the apps. 

    This will save you much time in jumping from one app to another. You can do so by adapting to an automation tool like Integrately.

    Integrately is an automation tool with 800+ applications. It lets you integrate useful apps and sync data between them. 

    For instance, you can connect Asana with Slack and make communication easier with your teammates. Similarly, you can integrate Asana with many such essential apps and sync data between them for effective collaboration.

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    To Sum Up

    Since Asana is a powerful project management tool, it allows teammates to connect with each other better and have effective collaboration in the organization. 

    These tips and tricks are a way to improve productivity and collaboration. If you follow them, you will be able to receive better results.

    Author - Abhishek A Agrawal
    Abhishek is the founder of Integrately, CompanyHub, and Dreamwares. He is passionate about technology and entrepreneurship. He is always looking to leverage technology for the growth of the business. He has a deep understanding of how businesses work and uses this knowledge to build products that help entrepreneurs grow their businesses.
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