App Tips
4  min read

How to schedule tasks in Asana

Abhishek Agrawal
By Abhishek A Agrawal
May 22, 2023
Table of Contents

    “Time is money” 💸and Asana stays true to this. It is a project management platform that is centered around streamlining your workflows and increasing your productivity.

    Competition among businesses is increasing rapidly📈 and businesses need to outcompete each other just to sustain themselves. Asana is therefore a gem💎 in the pile of stones as it helps you to stay ahead of the race.

    But, using it is totally different. Therefore, let’s learn how you can use Asana to schedule tasks so that your team’s efficiency goes unrivaled.

    The benefits of scheduling in Asana

    Asana follows the concept of unity to its core and that’s why it is best suitable for teams. It offers the following benefits:

    • Stay on top of deadlines
    • Increased accountability within the organization
    • Effective time management and boosted productivity
    • Organized workflow due to a structured scheduling system
    • Long-term project planning  
    • Scheduling also helps in keeping tabs on overheads i.e. the time spent by an employee working on a project and the pay will be released accordingly
    • Performance analysis in the organization
    Asana's Dashboard

    How to Create Repeating Tasks for Recurring To-Do’s

    To set a task as a recurring task:

    • Click on the Due Date field and select Set to repeat
    • Click on the days that you would like the task to recur

      Asana's dashboard with the recurring task selection panel.
    • You will have the option to set the recurring task on a weekly, monthly, yearly, periodical, or customized basis.

    8 Million+ Ready Automations
    For 750+ Apps

    How to automate tasks in Asana

    Automation is a vital step when handling all the operational data. Hence the need to integrate your Asana workspace with other applications to make the most out of your time. 

    Let’s consider an instance, you are working in the SaaS domain on Salesforce, 

    • Your Sales representative first needs to get prospects
    • Once your Sales representative turns leads into customers🤝, the customer journey🛣  starts in Salesforce. 
    • Now, your developers need to be informed🖥️ about the requirements of the new client which will be done in Asana (due to its intuitive task management interface).

    Instead of manually assigning tasks to developers in Asana, you can just automate the entire process by using integrations.

    Integrating Asana with other applications is possible in 2 ways:

    👉Using Native Integrations – You can use Asana’s native integrations which will automate your workflow, but with the limited integrations support of just 200 apps; you are missing out on creating a productivity momentum.

    👉Using Integrately – As the Native integrations of Asana fall short, you need a tool that can automate all of your workflows and this is where Integrately comes in.

    Integrately is an automation platform specially designed for non-techies to automate your workflows easily. Providing support for over 1000+ applications, Integrately has been a show stopper as reviewed by G2.

    It provides

    💪24/5 customer support

    💪Dedicated automation expert at no additional cost

    💪Millions of ready-to-use 1-click automations

    💪Advanced data formatting options

    💪A user-friendly interface

    💪Powerful automation builder for customizable workflows

    The 1-click automation that makes Asana + Salesforce possible is👇.

    Some other powerful ways to combine Asana with other applications

    Integrating Asana with Salesforce for scheduling is just 1 way. You can integrate it with other applications as well to automate your workflow completely.

    Asana + Email

    You can combine the power of Asana with your email tool such as Gmail so whenever a new Asana task is created, your team will be notified on Gmail. Or, you can also use this integration for any new update by customers via email to be directly created as a task in Asana.

    Asana + To-Do’s

    Two different departments of a company might be using different to-do apps such as Asana or Microsoft to-do or Todoist. But, what if one task of a department is dependent on another? That’s where this integration comes in! Combining Asana with other to-do apps means that your departments are always in sync with each other’s tasks.

    How to connect Asana to your applications?

    To connect Asana to your applications, just follow these simple steps:

    Step 1: Signup for Integrately (

    Step 2: Select Asana as your first app. Then search and select the second app that you wish to connect with Asana.

    Integrately's app selection page

    Step 3: A) Choose from a list of popular ready-to-use 1-click automations

    Integrately's 1-click automation page for Asana + Salesforce.


     B) Select your custom trigger and action

    Integrately's trigger and action page.

    Step 4: Follow the prompts to securely connect your Asana and other app account with Integrately.

    Securely connect Asana to Integrately.

    Step 5: Then map the required fields, test your automation, and make it live.

    FAQ's about How to schedule tasks in Asana

    How do I automatically assign a task in Asana?

    You can automatically assign a task in Asana by using the Tab+M command

    How do I create a work schedule in Asana?

    You can create a work schedule by these 6 steps

    • List to-do items
    • Label them by priority
    • Note deadlines
    • Highlight the recurring tasks
    • Order items by preference
    • Enter items in the online tool

    Can you create a schedule in Asana?

    Yes! you can create a schedule in Asana

    Is Asana good for task management?

    Yes! Asana is a titan in task management

    Can you automate subtasks in Asana?

    No! You cannot automate subtasks in Asana

    Can you create a recurring task in Asana?

    Yes! you can create a recurring task in Asana
    Abhishek Agrawal
    Author - Abhishek A Agrawal
    Abhishek is the founder of Integrately, CompanyHub, and Dreamwares. He is passionate about technology and entrepreneurship. He is always looking to leverage technology for the growth of the business. He has a deep understanding of how businesses work and uses this knowledge to build products that help entrepreneurs grow their businesses.
    Integrate Your Apps In 1 Click With Integrately
    • #1 Highest rated Zapier alternative for non-techies
    • 8 Million+ ready automations
    • 18x-33x less expensive