Send Gmail email for new Xero payment
Xero + Gmail Integration
Gmail + Xero Integration
Integrate Gmail to Xero in one click, or tell Integrately AI how you want each email handled. Extract invoice details, create bills or contacts, notify your team, and log payment records automatically.
Free forever.Use premium features free for 14 days.1.
Email is received in Gmail- Label is added to email in Gmail
- New email is starred in Gmail
- Email matching search is received in Gmail
- Thread is started in Gmail
- Label is created in Gmail
Contact is created/updated in Xero- Contact (supplier) in Xero
- Sales Invoice is created/updated in Xero
- Expense claim receipt is created/updated in Xero
- Payment is created/updated in Xero
- Quote is created/updated in Xero
- Account is created/updated in Xero
- Item is created/updated in Xero
- Purchase Order is created/updated in Xero
- Bill is created/updated in Xero
- Bank Transfer is created in Xero
- Journal is created in Xero
- Bank Transaction is created/updated in Xero
- User is created/updated in Xero
2.
Trusted by experts at...
Ready Workflows for Gmail + Xero Integration
Create bills from incoming emails, manage contacts, update your accounting records, and alert your team, all in just one click.
Most popular automations
Send Gmail email for new Xero contact
Anytime a new contact is added to your Xero, automatically send them a email through Gmail letting them know you're excited to work with them. This is a great way to stay top of mind and build relationships with your new contacts.
Furthermore, with this Xero - Gmail integration, you can rest assured that your new contact will always receive any important information they may need, such as next steps or deadlines in a timely manner, without any extra effort on your part.
Plus, integration is a great way to save time and increase efficiency in your workflow. So why not give it a try? You might be surprised at how easy and helpful it can be!
See moreFurthermore, with this Xero - Gmail integration, you can rest assured that your new contact will always receive any important information they may need, such as next steps or deadlines in a timely manner, without any extra effort on your part.
Plus, integration is a great way to save time and increase efficiency in your workflow. So why not give it a try? You might be surprised at how easy and helpful it can be!
Send Gmail email for new Xero account
Xero + Gmail Integration
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Got a different automation in mind? Describe it and let Integrately AI build it for you.
Connect more apps to your Gmail + Xero flow
Sync your accounting data with customer records, drive storage, or team messaging platforms for complete financial tracking. Pick a combination and activate it in one click.
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Stripe (4)
Stripe (4) +
Google Drive (4)
Google Drive (4) +
QuickBooks Online (4)
QuickBooks Online (4) +
HubSpot (4)
HubSpot (4) +
Slack (4)
Slack (4) +
Google Sheets (4)
Google Sheets (4) S
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When a Stripe payment is succeeded, create a sales invoice in Xero, and send a confirmation email in Gmail
Stripe payments instantly generate a sales invoice in Xero while emailing the confirmation through Gmail, eliminating manual bookkeeping.
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When a Stripe customer is created, create a contact in Xero, and send a welcome email in Gmail
New Stripe customers become Xero contacts instantly while receiving a welcome message via Gmail.
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When a Stripe charge is refunded, create a credit note in Xero, and send a notification email in Gmail
Refunds in Stripe automatically generate a credit note in Xero and notify your finance team in Gmail.
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When a Stripe invoice is payment failed, create a task in Xero, and send a follow-up email in Gmail
Failed Stripe payments create a follow-up task in Xero and trigger an email notification in Gmail.
Supported triggers and actions for Gmail and Xero
Mix and match to build the exact automation you need
Gmail Triggers & Actions
Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
Try it → Xero Triggers & Actions
Contact is created/updated in Xero
Triggers the automation when a contact is created or updated
Try it → Contact (supplier) in Xero
Triggers the automation when a supplier contact is created or updated
Try it → Sales Invoice is created/updated in Xero
Triggers the automation when a sales invoice is created or updated
Try it → Expense claim receipt is created/updated in Xero
Triggers the automation when any expense claim receipt is created or updated
Try it → Payment is created/updated in Xero
Triggers the automation when a payment is created or updated
Try it → Account is created/updated in Xero
Triggers the automation when an account is created or updated
Try it → Purchase Order is created/updated in Xero
Triggers the automation when a purchase order is created or updated
Try it → Bill is created/updated in Xero
Triggers the automation when a new bill is created or updated
Try it → Bank Transaction is created/updated in Xero
Triggers the automation when a bank transaction is created or updated
Try it → What can you automate with Gmail + Xero?
Streamline your financial workflows by connecting Gmail communications directly to Xero accounting operations.
🧾
Create Xero bills from incoming emails automatically
Turn inbound vendor emails and receipt attachments into fully formed Xero bills the moment they arrive in your Gmail inbox.
📋
Capture every submitted field from email inquiries
Extract all relevant details from your incoming Gmail messages to populate complete contact and invoice records in Xero.
🔔
Notify your team instantly upon invoice creation
Send immediate email notifications through Gmail whenever a new sales invoice or bill is generated in Xero.
🔀
Route records based on submitted email criteria
Apply conditional rules to direct specific Gmail messages to different Xero contacts or billing categories based on email content.
🔄
Keep accounting records updated as invoices change
Automatically update existing Xero invoices and contacts whenever related email threads or details are modified.
👥
Add or update contacts instead of creating duplicates
Search existing Xero contacts by email address before creating new records, ensuring your database remains clean and organized.
💳
Handle payment status changes and receipts
Trigger automated email receipts in Gmail whenever payments or invoices are marked as paid or updated in Xero.
🔗
Extend your workflow with team messaging apps
Connect your Gmail and Xero workflow to Slack or Google Sheets to broadcast financial updates and maintain secondary logs.
And much more...
Who is Gmail + Xero integration for?
Finance professionals, business owners, and operations managers managing incoming correspondence and financial records find this integration essential for accurate bookkeeping.
Finance Managers
Accountants
Business Owners
Accounts Payable Clerks
Sales Representatives
Bookkeepers
📈
Finance Managers
You're reviewing customer emails for payment confirmations, but your accounting records only update when someone manually enters the data, so the financial reports you're analysing against are always a few hours behind — with this integration, every payment email updates Xero instantly and your ledger stays accurate.
⚡
Accountants
You monitor inbox messages for vendor bills, but urgent supplier invoices sit unread in email threads until someone manually logs them, so payment deadlines get missed — with this integration, every incoming bill is captured immediately and your workflow runs smoothly.
🤝
Business Owners
You answer client queries and manage billing across separate tools, but keeping your client roster updated between your inbox and ledger takes hours of manual copy-pasting, so client tracking suffers — with this integration, new contacts sync automatically and your customer records stay complete.
📊
Accounts Payable Clerks
You handle high volumes of transaction receipts in your inbox, but keying every payment into your accounting software by hand leads to persistent data entry errors, so monthly reconciliation takes days — with this integration, every transaction record populates instantly without manual effort.
💼
Sales Representatives
You depend on finance teams to confirm when customer invoices are settled before releasing orders, but waiting for manual notification delays fulfillment, so customer satisfaction drops — with this integration, payment updates trigger instantly and your orders proceed without delay.
📑
Bookkeepers
You maintain financial transaction history across multiple platforms, but gaps appear whenever receipts or invoices are archived in email without being logged, so your audit trail has missing links — with this integration, every document creates a reliable history automatically.
Did you know?
Our team can create automations for you... At no extra cost!
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Why choose Integrately to automate Gmail + Xero
Build and manage your Gmail + Xero automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect Gmail + Xero with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?
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Frequently Asked Questions
How do I connect Gmail to Xero?
You can connect Gmail to Xero in just 1 click using ready-made templates on Integrately, or ask Integrately AI to build the automation for you. It takes seconds to link your accounts and start automating your accounting workflow alongside 1,500+ other apps.
Can I automatically create Xero bills from incoming emails in Gmail?
Can I connect Gmail, Xero, and Slack?
What is a good Zapier alternative for Gmail and Xero?
How do Gmail email triggers work with Xero?
How do Xero updates trigger Gmail notifications?
Do I need coding skills to automate Gmail and Xero?
Is the Gmail and Xero integration free?
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