Add-ons that make Gmail powerful
Get the most out of add-ons that make Gmail powerful. Increase functionality and boost your productivity.
Gmail + Vapi Integration
Integrate Gmail to Vapi in one click, or tell Integrately AI how you want each email handled. Trigger outbound calls, create chats, log threads, and alert your team automatically.
Free forever.Use premium features free for 14 days.1.
Email is received in Gmail- Label is added to email in Gmail
- New email is starred in Gmail
- Email matching search is received in Gmail
- Thread is started in Gmail
- Label is created in Gmail
2.
Trusted by experts at...
Ready Workflows for Gmail + Vapi Integration
Trigger outbound calls, send emails, start chats, and update threads, all in just one click.
Sorry, we don’t have a ready workflow for this combination yet.
Create your workflow with Integrately AI.Simply describe what you want to automate, and Integrately AI will build it for you.
Connect more apps to your Gmail + Vapi flow
Sync customer voice interactions with your CRM, notify your team on messaging apps, and keep records updated across platforms. Pick a combination and activate it in one click.
+
Salesforce (8)
Salesforce (8) +
HubSpot (8)
HubSpot (8) +
Slack (8)
Slack (8) +
Google Calendar (8)
Google Calendar (8) +
Calendly (8)
Calendly (8) +
Notion (8)
Notion (8) G
V
S
When an email is received in Gmail, create an outbound phone call in Vapi, and add a lead in Salesforce.
Incoming emails trigger instant Vapi outbound calls and log a new lead in Salesforce without manual data entry.
G
V
S
When a label is added to email in Gmail, create a chat in Vapi, and update the lead in Salesforce.
Labelled emails launch Vapi chats and update Salesforce records automatically.
G
V
S
When a new email is starred in Gmail, create a squad in Vapi, and update the Salesforce stage.
Starred emails trigger Vapi squads and advance Salesforce deals instantly.
G
V
S
When an email matching search is received in Gmail, create an outbound phone call in Vapi, and create a task in Salesforce.
Targeted email searches start Vapi calls and open Salesforce follow-up tasks.
G
V
S
If an incoming Gmail message contains urgent keywords, create an outbound phone call in Vapi and create a priority lead in Salesforce.
Urgent emails trigger immediate Vapi phone calls and high-priority Salesforce leads.
G
V
S
When a thread is started in Gmail, create a chat in Vapi, and update the closed Salesforce record.
New email threads launch Vapi chats and update closed Salesforce entries.
G
V
S
Use Claude to analyse incoming Gmail messages, create an outbound phone call in Vapi, and create a contact in Salesforce.
Claude evaluates incoming emails to drive Vapi phone calls and Salesforce contacts.
G
V
S
S
When an email is received in Gmail, create an outbound phone call in Vapi, create a lead in Salesforce, and notify your team.
Emails trigger Vapi calls, Salesforce leads, and team notifications in Slack.
Supported triggers and actions for Gmail and Vapi
Mix and match to build the exact automation you need
Gmail Triggers & Actions
Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
Try it → What can you automate with Gmail + Vapi?
Streamline your communication workflows by connecting email triggers directly to voice AI operations.
📞
Trigger outbound calls from incoming emails
Initiate an outbound Vapi phone call automatically the moment a new email is received in Gmail, eliminating manual dialing.
💬
Launch chat sessions from email labels
Create automated Vapi chat sessions whenever you apply a custom label to an email in Gmail, keeping conversations organized.
👥
Deploy voice squads from starred emails
Deploy advanced Vapi squads instantly whenever a new email is starred in Gmail, ensuring priority communications get immediate coverage.
🔍
Route voice actions based on search filters
Trigger specific Vapi outbound calls only when incoming Gmail messages match precise search queries or keywords.
🔄
Keep communication threads synchronized
Maintain complete synchronisation between new Gmail threads and your Vapi conversational agent workflows without manual tracking.
🤖
Use AI to evaluate inbound messages
Let Claude or OpenAI analyze incoming Gmail content before deciding which Vapi outbound call or chat workflow to trigger.
📋
Manage follow-up tasks in CRMs
Automatically log lead data and follow-up tasks in Salesforce or HubSpot whenever a Gmail message triggers a Vapi call.
🔔
Alert your team on Slack instantly
Send instant channel notifications to your team in Slack the moment Gmail triggers an automated Vapi phone call.
And much more...
Who is Gmail + Vapi integration for?
Teams handling inbound lead outreach, customer support escalations, and automated communications rely on this integration to trigger voice calls directly from incoming emails.
Performance marketers
Sales development reps
Account managers
Support operations leads
RevOps specialists
Customer success teams
📈
Performance marketers
You're monitoring campaign response rates in Gmail but manual outbound calling delays your follow-up speed, so potential leads go cold before anyone reaches them — with this integration, every new inbound email triggers an instant Vapi phone call and your outreach stays immediate.
⚡
Sales development reps
You receive prospect inquiries in Gmail and spend valuable time manually dialing numbers, so your daily call volume remains capped and pipeline growth slows down — with this integration, every new customer email initiates an automated Vapi outbound call and your calling queue stays clear.
🤝
Account managers
You handle client communications via Gmail and struggle to keep voice interaction records synchronized, so your management team lacks visibility into client touchpoints — with this integration, every customer email triggers Vapi conversations and your activity tracking stays fully updated.
📊
Support operations leads
You manage support tickets arriving in Gmail but manual escalation is too slow for urgent issues, so response times slip and customer satisfaction drops — with this integration, critical incoming emails instantly trigger Vapi outbound calls and urgent support issues are addressed right away.
💼
RevOps specialists
You coordinate communication workflows across Gmail and voice tools but disconnected platforms create operational bottlenecks, so your team wastes hours on manual handoffs — with this integration, every incoming email flows directly into Vapi operations and your entire communication stack runs smoothly.
🗂️
Customer success teams
You track customer retention threads in Gmail but miss opportunities for proactive voice check-ins, so accounts drift away without warning — with this integration, starred emails automatically trigger Vapi outreach calls and your customer engagement stays proactive.
Did you know?
Our team can create automations for you... At no extra cost!
Tell us what type of automation you want to make?
Why choose Integrately to automate Gmail + Vapi
Build and manage your Gmail + Vapi automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect Gmail + Vapi with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?
1
Select Automation
2
Connect Accounts
3
Automation is ready
Connect Gmail + Vapi Now 
In Just 1 Click!
Price Comparison with Popular Alternatives
Popular Alternative
😐
750 Tasks
in $19.99
Integrately
😍
2,000 Tasks
in $19.99
Trusted by 42,000+ Customers
Highest Rated Integration Platform on G2
P
ProductHunt
Most upvoted product of the month
Connect Gmail + Vapi Now
In Just 1 Click!
Frequently Asked Questions
How do I connect Gmail to Vapi?
You can connect Gmail to Vapi in 1-click using ready-made templates on Integrately. Simply select the Gmail and Vapi integration, connect your accounts, and let Integrately AI configure your automated voice workflows.
Can I automatically trigger an outbound Vapi phone call when an email is received in Gmail?
Can I connect Gmail, Vapi, and Salesforce?
What is a good Zapier alternative for Gmail and Vapi?
How does Gmail trigger automated actions in this integration?
How does Vapi handle outbound calls in these automated flows?
Do I need coding skills to automate Gmail and Vapi?
Is the Gmail and Vapi integration free?
Didn't find the answer you were looking for?
No worries — just send us a message and we’ll get back to you as soon as possible.
Want to automate something else in your workflow?
You Can Also Connect Gmail or Vapi With 1500+ Other Apps
Popular Gmail Integrations
Connect Gmail with CRM, email, and productivity tools to manage your inbox and streamline your communication workflows.
See All
Gmail Integrations
Gmail Integrations
No popular apps found
Popular Vapi Integrations
Sync Vapi with voice, customer service, and analytics tools to enhance your conversational AI deployments.
See All
Vapi Integrations
Vapi Integrations
No popular apps found
