When Form is submitted in Ninja Forms > Check any condition > Send Email in Gmail
Ninja Forms + Gmail Integration
Gmail + Ninja Forms Integration
Integrate Gmail to Ninja Forms in one click, or tell Integrately AI how you want each submission handled. Send confirmation emails, notify team members, log entries, and trigger follow-ups automatically.
Free forever.Use premium features free for 14 days.1.
Email is received in Gmail- Label is added to email in Gmail
- New email is starred in Gmail
- Email matching search is received in Gmail
- Thread is started in Gmail
- Label is created in Gmail
Form is submitted in Ninja Forms Instant
2.
Trusted by experts at...
Ready Workflows for Gmail + Ninja Forms Integration
Capture submissions, send confirmation emails, alert team members, and log details, all in just one click.
Most popular automations
When Form is submitted in Ninja Forms > Check any condition > Create draft in Gmail
Ninja Forms + Gmail Integration
When Form is submitted in Ninja Forms > Check any condition > Create draft reply in Gmail
Ninja Forms + Gmail Integration
When Form is submitted in Ninja Forms > Check any condition > Reply to email in Gmail
Ninja Forms + Gmail Integration
Send Gmail email for new Ninja Forms form submission
When you receive a new Ninja Forms form submission, you can automatically send a Gmail email. This is a great way to stay on top of new responses and ensure that you're always providing the best possible customer service. Plus, it's just one less thing that you have to remember to do manually!
So go ahead and set up your automatic Gmail email today. Your future self will thank you.
See moreSo go ahead and set up your automatic Gmail email today. Your future self will thank you.
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Got a different automation in mind? Describe it and let Integrately AI build it for you.
Connect more apps to your Gmail + Ninja Forms flow
Extend your form automation by connecting powerful tools for communication, task management, and data tracking. Pick a combination and activate it in one click.
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WordPress (3)
WordPress (3) +
Slack (4)
Slack (4) +
Google Sheets (2)
Google Sheets (2) +
Trello (2)
Trello (2) +
Mailchimp (2)
Mailchimp (2) +
Stripe (2)
Stripe (2) N
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Create a WordPress user for every Ninja Forms submission, and send a welcome email in Gmail.
New Ninja Forms submissions instantly create a WordPress user and send a welcome message via Gmail, eliminating manual account creation.
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Send a notification email in Gmail of every Ninja Forms submission, and create a draft post in WordPress.
Alert your editorial team via Gmail and prepare a draft post in WordPress the second a form is submitted.
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If a Ninja Forms submission selects contributor role, create a WordPress user and send a notification in Gmail.
Route contributor signups automatically by creating their WordPress account and notifying editors through Gmail.
Supported triggers and actions for Gmail and Ninja Forms
Mix and match to build the exact automation you need
Gmail Triggers & Actions
Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
Try it → Ninja Forms Triggers & Actions
What can you automate with Gmail + Ninja Forms?
Streamline your form management and communication workflows by connecting Ninja Forms triggers directly to Gmail actions.
✉️
Send confirmation emails for every form submission
Trigger an automatic email response in Gmail the moment a user submits a form in Ninja Forms. Ensure submitters receive immediate acknowledgement without manual effort.
📋
Capture every submitted form field precisely
Map all available Ninja Forms submission answers into structured email messages or drafts. Your communication contains complete details for review and follow-up.
🔔
Notify team members instantly upon submission
Alert your internal team via Gmail whenever a new form entry is received. Ensure staff members stay informed and ready to act on new inquiries.
🔀
Route emails based on form field selections
Send different notification emails or create drafts depending on specific options selected during the Ninja Forms submission process.
🔄
Keep email communication up to date
Update existing email threads or draft replies automatically when form data requires additional context or follow-up actions.
🔍
Search email history for matching records
Check Gmail for past correspondence matching search criteria whenever a new form submission comes in, preventing duplicate outreach.
🏷️
Organise emails with custom labels
Add, remove, or update Gmail labels automatically based on form submission categories or priority levels to keep your inbox organised.
🔌
Extend your workflow to external apps
Combine Gmail and Ninja Forms with platforms like Slack or Google Sheets to post team alerts and log spreadsheet rows in a single multi-step flow.
And much more...
Who is Gmail + Ninja Forms integration for?
Connecting Gmail and Ninja Forms helps marketers, support agents, and project coordinators eliminate manual data entry and respond to submissions instantly.
Performance marketers
Customer support leads
Client account managers
Sales coordinators
Operations managers
Compliance officers
📈
Performance marketers
You're running campaigns and monitoring form conversions but your tracking spreadsheet only updates when someone manually exports submissions, so the row counts you're optimising against are always a few hours behind — this integration means every new submission lands in the sheet instantly and your data stays current.
🚨
Customer support leads
You manage incoming inquiry submissions but find out about urgent customer requests hours later because form notifications sit unread in your inbox — automating both apps means every support submission triggers an immediate email alert and your team addresses issues without delay.
🤝
Client account managers
You answer to clients who expect rapid progress updates after they submit project intake forms, but manual handoffs leave them waiting — with this integration, every submission is logged and acknowledged instantly, keeping your stakeholders fully informed of progress.
⚡
Sales coordinators
The volume of inbound lead submissions is too high for anyone to keep up by hand, leading to missed follow-ups and lost opportunities — connecting these apps means every submission creates a task and sends a notification automatically so leads are never dropped.
📋
Operations managers
You own the next step in project onboarding and depend on someone upstream to hand over form details before you can begin work — automating both apps means every submission populates your tracker immediately and you can start work without waiting.
🗂️
Compliance officers
You need a reliable audit history of all form submissions but keep finding gaps caused by manual record-keeping errors — this integration means every single submission is logged precisely and your historical records remain complete.
Did you know?
Our team can create automations for you... At no extra cost!
Tell us what type of automation you want to make?
Why choose Integrately to automate Gmail + Ninja Forms
Build and manage your Gmail + Ninja Forms automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect Gmail + Ninja Forms with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?
1
Select Automation
2
Connect Accounts
3
Automation is ready
Connect Gmail + Ninja Forms Now 
In Just 1 Click!
Price Comparison with Popular Alternatives
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750 Tasks
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😍
2,000 Tasks
in $19.99
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Frequently Asked Questions
How do I connect Gmail to Ninja Forms?
You can connect Gmail to Ninja Forms in 1 click using ready templates on Integrately or ask Integrately AI to build the automation for you. It takes just minutes to link your accounts and start syncing data across WordPress, Slack, Google Sheets, and 1,500+ other apps.
Can I send an email in Gmail automatically when a form is submitted in Ninja Forms?
Can I connect Gmail, Ninja Forms, and Slack?
What is a good Zapier alternative for Gmail and Ninja Forms?
How does Gmail handle incoming data from form submissions?
What actions can Ninja Forms perform in an automation?
Do I need coding skills to automate Gmail and Ninja Forms?
Is the Gmail and Ninja Forms integration free?
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