Gmail + Kintone Integration

Integrate Gmail to Kintone in one click, or tell Integrately AI how you want each email handled. Extract sender details, create records, update statuses, and notify your team automatically.

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1.
  • Gmail
    Email is received in Gmail
  • Gmail
    Label is added to email in Gmail
  • Gmail
    New email is starred in Gmail
  • Gmail
    Email matching search is received in Gmail
  • Gmail
    Thread is started in Gmail
  • Gmail
    Label is created in Gmail
  • Kintone
    Record is created in Kintone
  • Kintone
    Comment is created in Kintone
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2.

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Ready Workflows Ready Workflows for Gmail + Kintone Integration

Capture emails, organise records, update statuses, and notify your team, all in just one click.

Most popular automationmost-popular-automations
Kintone + Gmail Integration

Send Gmail email for new Kintone record

In today's fast-paced business world, it's important to be able to communicate quickly and efficiently. That's why Integrately offers this automation to send email for new Kintone records.

With this integration, you can automatically send email through Gmail to the relevant parties whenever a new record is created in your Kintone system. This way, you can be sure that everyone is always on the same page and that no important information falls through the cracks.

So if you're looking for a better way to stay organized and keep your team informed, give this Kintone - Gmail integration a try.
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Connect more apps to your Gmail + Kintone flow

Sync your email data with messaging, project management, and CRM tools to keep your entire stack aligned. Pick a combination and activate it in one click.

Gmail
Kintone
+
SlackSlack (3)
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Google DriveGoogle Drive (2)
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AsanaAsana (2)
+
Google CalendarGoogle Calendar (2)
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HubSpotHubSpot (2)
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DocuSignDocuSign (2)
G
K
S
Add every new Gmail email as a Kintone record, and notify your team in Slack
Incoming Gmail emails appear in Kintone as new records instantly and your team hears about it in Slack, so nobody misses an important message.
K
G
S
When a Kintone record is created from an email, send a reply in Gmail and alert Slack
Confirm incoming requests automatically from Kintone while keeping your Slack channel updated on every customer interaction.
G
K
S
Use Claude to summarise Gmail emails, create a Kintone record, and alert Slack
Claude extracts key details from incoming Gmail messages before saving them in Kintone and notifying your team in Slack.

Supported triggers and actions for Gmail and Kintone

Mix and match to build the exact automation you need

Gmail
Gmail Triggers & Actions
Email is received in Gmail
Triggers the automation when an email is received
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Label is added to email in Gmail
Triggers the automation when any email is labelled
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New email is starred in Gmail
Triggers the automation when any email is starred
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Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
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Thread is started in Gmail
Triggers the automation when a new thread is created
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Label is created in Gmail
Triggers the automation when a new label is created
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Send email in Gmail
Sends an email to a recipient
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Reply to email in Gmail
Replies to an email
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Create draft in Gmail
Adds a new contact to the contact list
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Create draft reply in Gmail
Adds a new contact to the contact list
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Delete label in Gmail
Removes a particular label from the selected item
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Search email in Gmail
Scan email inbox for keywords or sender
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Add label to email in Gmail
Categorize and organize emails by adding labels based on criteria
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Remove label from email in Gmail
Removes a label from an email
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Create label in Gmail
Generates a new label
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Update label in Gmail
Modify the label information
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Kintone
Kintone Triggers & Actions
Record is created in Kintone
Triggers the automation when a new record is created
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Comment is created in Kintone
Triggers the automation when a new comment is created
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Create record in Kintone
Generates a new record
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Update record in Kintone
Updates a record with new information
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Search record in Kintone
Searches for a record within a given database
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Add comment in Kintone
Adds a comment to a record
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Update status in Kintone
Updates the status of a particular object with latest information
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What can you automate with Gmail + Kintone?

Streamline your workflow by turning incoming emails into structured records, updating statuses automatically, and keeping your team aligned.

What you can automate?
✉️
Turn incoming emails into structured Kintone records
Capture every incoming Gmail message and convert it into a structured record in Kintone automatically, ensuring all sender details and body contents are stored without manual entry.
📊
Extract and map detailed email parameters
Parse specific data points from email subjects and bodies, mapping each extracted field directly into corresponding Kintone database columns rather than basic text summaries.
🔔
Notify your team instantly upon record creation
Trigger instant team alerts the moment an important email arrives or a new Kintone record is generated, keeping everyone informed of new opportunities.
🔀
Route records conditionally based on email content
Apply smart filtering rules to direct specific inquiries to different projects or department owners based on keywords detected in incoming Gmail messages.
🔄
Keep database statuses synchronized with workflows
Update record stages across platforms automatically so that modifications in your Kintone workspace reflect correctly in your tracking processes.
🔍
Search and update instead of creating duplicates
Check for existing database entries before generating new records, updating current profiles when matching email threads or sender addresses are identified.
⚡
Manage lifecycle changes and project statuses
Handle complete operational lifecycles from initial client outreach through project completion by triggering automated actions when record statuses change.
🔌
Extend core flows to team messaging apps
Connect your core Gmail and Kintone automation to Slack to broadcast critical status updates and team notifications directly to operational channels.
And much more...

Who is Gmail + Kintone integration for?

Operations managers, sales teams, and support leads rely on this integration to streamline communication, eliminate manual data entry, and keep records perfectly synchronised.

Operations Managers
Operations Managers
Customer Support Leads
Customer Support Leads
Account Managers
Account Managers
Sales Executives
Sales Executives
Project Coordinators
Project Coordinators
Quality Assurance Teams
Quality Assurance Teams
📈
Operations Managers
You're reviewing project metrics but your database only updates when someone manually logs email threads, so the reports you present are always hours behind — with this integration, every new record lands instantly and your data stays current.
🎧
Customer Support Leads
You need to respond to client inquiries immediately, but important emails sit in unmonitored inboxes until someone checks them manually — automating both apps means every message creates a tracked record instantly so nothing slips through.
🤝
Account Managers
You share project updates with stakeholders, but compiling data from separate email threads and database entries takes hours every week — this integration means every interaction flows straight into your records without manual copy-pasting.
💼
Sales Executives
You receive hundreds of inquiries daily, and your team cannot keep up with transferring lead details into your database by hand — connecting these apps means every submission populates your records automatically.
📋
Project Coordinators
You wait for colleagues to forward client details before you can start planning, leading to frustrating bottlenecks and delayed kickoffs — automating both apps means tasks and records update the moment communication begins.
🔍
Quality Assurance Teams
You audit past communications for compliance, but missing record entries make it impossible to establish a complete audit trail — with this integration, every email and database entry links seamlessly for a complete history.
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Our team can create automations for you... At no extra cost!

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Why choose Integrately to automate Gmail + Kintone

Build and manage your Gmail + Kintone automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Gmail + Kintone with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect Gmail to Kintone?
Frequently Asked Questions
You can connect Gmail to Kintone in 1 click using ready templates on Integrately, or use Integrately AI to build custom workflows. Link your accounts and connect with tools like Slack, Google Drive, and HubSpot easily.
Can I automatically create Kintone records from incoming Gmail emails?
Frequently Asked Questions
Can I connect Gmail, Kintone, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Gmail and Kintone?
Frequently Asked Questions
How do Gmail email labels trigger Kintone updates?
Frequently Asked Questions
How are Kintone records updated when new emails arrive?
Frequently Asked Questions
Can I automate this workflow without coding skills?
Frequently Asked Questions
Is the Gmail and Kintone integration free?
Frequently Asked Questions
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You Can Also Connect Gmail or Kintone With 1500+ Other Apps

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