When Record is created (Custom Table) in CompanyHub > Send email in Gmail > Update lead status in Instantly
CompanyHub + Gmail + Instantly(legacy) Integration
Gmail + Instantly(legacy) Integration
Integrate Gmail to Instantly(legacy) in one click, or tell Integrately AI how you want each lead handled. Receive incoming messages, add leads to cold email campaigns, update your records, alert your team, and track your outreach automatically.
Free forever.Use premium features free for 14 days.1.
Email is received in Gmail- Label is added to email in Gmail
- New email is starred in Gmail
- Email matching search is received in Gmail
- Thread is started in Gmail
- Label is created in Gmail
Campaign is completed in Instantly(legacy) Instant- Email is bounced in Instantly(legacy) Instant
- Reply is received in Instantly(legacy) Instant
- Email is sent in Instantly(legacy) Instant
2.
Trusted by experts at...
Ready Workflows for Gmail + Instantly(legacy) Integration
Capture incoming leads, add contacts to cold email campaigns, organise replies, track statuses, and alert your team, all in just one click.
Most popular automation
When Record is created (Custom Table) in CompanyHub > Check any condition > Update lead status in Instantly > Send email in Gmail
CompanyHub + Instantly(legacy) + Gmail Integration
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Connect more apps to your Gmail + Instantly(legacy) flow
Sync your core outreach data with CRMs, scheduling tools, spreadsheets, and team chat platforms to keep your entire revenue stack aligned. Pick a combination and activate it in one click.
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When an email is received in Gmail, add the lead to your Instantly(legacy) campaign and create a contact in HubSpot.
Every incoming email received in Gmail adds a lead to Instantly(legacy) and creates a contact in HubSpot without manual data entry.
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When a reply is received in Instantly(legacy), update the contact in Gmail and create a task in HubSpot.
Replies received in Instantly(legacy) trigger a follow-up task in HubSpot and update Gmail communications instantly.
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When an email is received in Gmail, add the lead to Instantly(legacy) and create a deal in HubSpot.
Turn incoming Gmail messages into Instantly(legacy) campaign leads and new sales deals in HubSpot automatically.
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When a campaign is completed in Instantly(legacy), update lead status in Instantly(legacy) and update the deal stage in HubSpot.
Keep your HubSpot deal pipeline accurate by updating lead statuses when Instantly(legacy) campaigns finish.
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Use Claude to analyse replies received in Instantly(legacy), add leads to Gmail drafts, and create contact notes in HubSpot.
Claude evaluates incoming Instantly(legacy) replies, drafts email responses in Gmail, and logs notes in HubSpot.
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When an email is received in Gmail, add the lead to Instantly(legacy), create a contact in HubSpot, and notify your sales team.
New Gmail enquiries trigger Instantly(legacy) campaign additions, HubSpot contact creation, and team notifications.
Supported triggers and actions for Gmail and Instantly(legacy)
Mix and match to build the exact automation you need
Gmail Triggers & Actions
Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
Try it → What can you automate with Gmail + Instantly(legacy)?
Streamline your cold outreach and lead management by connecting Gmail and Instantly(legacy) for instant, automated workflows.
🚀
Sync inbound email leads straight into cold outreach campaigns
When an email is received in Gmail, automatically add the lead to Instantly(legacy) to kick off your email sequences without manual copy-pasting.
📋
Capture every submitted prospect field across platforms
Map all available lead details from Gmail inquiries into your Instantly(legacy) campaigns and connected tools to maintain comprehensive records.
🔔
Alert the right team member the moment a reply arrives
Trigger instant team notifications in Slack or email updates in Gmail whenever a prospect replies to your Instantly(legacy) outreach campaign.
🔀
Route leads differently depending on submitted criteria
Handle prospects dynamically by checking submitted form fields or email content before adding them to specific Instantly(legacy) campaigns.
🔄
Keep your CRM and outreach records continuously updated
Update lead statuses in Instantly(legacy) and sync contact records automatically whenever campaign milestones or email threads evolve.
🛡️
Add or update records instead of creating duplicates
Search existing email threads and contact lists before creating new entries, preventing duplicate leads across your outreach databases.
⏱️
Handle campaign completion and status changes automatically
Trigger automated follow-up actions and update lead statuses when an Instantly(legacy) campaign is completed or an email bounces.
🔌
Extend your workflow to CRMs and productivity apps
Connect your core Gmail and Instantly(legacy) workflow to tools like HubSpot, Google Sheets, or Slack to build powerful multi-step automations.
And much more...
Who is Gmail + Instantly(legacy) integration for?
Sales professionals, founders, and outreach managers rely on this integration to eliminate manual data entry, streamline lead campaigns, and keep pipeline metrics accurate.
Revenue Operations Leaders
Cold Outreach Specialists
Agency Account Managers
Growth Marketing Teams
Account Executives
Sales Development Representatives
📈
Revenue Operations Leaders
You report on campaign metrics and pipeline growth, but your tracking data is always delayed because leads are manually exported between Gmail and Instantly(legacy) — with this integration, every new lead lands in your systems instantly and your reports stay current.
⚡
Cold Outreach Specialists
You need to act fast when prospects reply to your emails, but checking inboxes manually means hot leads go cold before you can engage them — with this integration, every prospect interaction triggers immediate follow-up actions across your outreach stack.
🤝
Agency Account Managers
You answer to clients who want to see daily outreach progress, but compiling stats by hand leads to bottlenecks and delayed updates — with this integration, campaign metrics and lead statuses synchronize automatically without manual reporting.
📊
Growth Marketing Teams
The volume of inbound and outbound messages is too high for anyone to keep up by hand, resulting in missed leads and fragmented tracking — with this integration, high-volume prospect data flows smoothly between your inbox and outreach campaigns.
🎯
Account Executives
You own the next conversion step and depend on inbound leads being handed over quickly, but delayed handoffs stall your deal momentum — with this integration, every interested prospect is transferred to your CRM and email pipeline the moment they respond.
🗂️
Sales Development Representatives
You need a reliable history of prospect communications, but manual logging leaves frustrating gaps in your contact records — with this integration, every email and campaign event is logged accurately so your pipeline history remains complete.
Did you know?
Our team can create automations for you... At no extra cost!
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Why choose Integrately to automate Gmail + Instantly(legacy)
Build and manage your Gmail + Instantly(legacy) automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect Gmail + Instantly(legacy) with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?
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Frequently Asked Questions
How do I connect Gmail to Instantly(legacy)?
You can connect Gmail and Instantly(legacy) in 1-click using ready-made templates or by asking Integrately AI to build the automation for you. Simply select your trigger and action, authenticate your accounts, and activate your flow to start syncing leads.
Can I automatically add leads from Gmail into my cold email campaigns in Instantly(legacy)?
Can I connect Gmail, Instantly(legacy), and HubSpot?
What is a good Zapier alternative for Gmail and Instantly(legacy)?
How does Gmail data get handled in this integration?
Can I update lead statuses in Instantly(legacy) automatically?
Do I need coding skills to automate Gmail and Instantly(legacy)?
Is the Gmail and Instantly(legacy) integration free?
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