Integrate Gmail to Harvest in one click, or tell Integrately AI how you want each email handled. Track billable hours, generate detailed invoices, log timesheet entries, and analyse your time data automatically.
Got a different automation in mind? Describe it and let Integrately AI build it for you.
Connect more apps to your Gmail + Harvest flow
Extend your time tracking and email workflows with calendar scheduling, team messaging, and accounting tools. Pick a combination and activate it in one click.
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Google Calendar (4)
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Slack (4)
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QuickBooks Online (4)
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Asana (4)
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Stripe (4)
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Google Drive (4)
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Create a Google Calendar event for every new timesheet entry in Harvest, and send a notification in Gmail.
Timesheet entries created in Harvest appear as calendar events in Google Calendar instantly while alerting your team via Gmail, keeping your schedule aligned with billable hours.
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When a Google Calendar event is created, create a timesheet entry in Harvest and confirm it in Gmail.
New calendar events automatically log timesheet entries in Harvest and trigger confirmation emails in Gmail, ensuring no billable meeting goes untracked.
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When an email is received in Gmail, schedule a Google Calendar follow-up and create a task in Harvest.
Incoming client emails automatically schedule calendar follow-ups and create corresponding tasks in Harvest, streamlining project initiation.
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If a Harvest expense is added, update the Google Calendar project schedule and notify the billing team via Gmail.
Harvest expenses automatically update project calendar schedules and notify the billing team in Gmail, keeping financial tracking visible.
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Create a Harvest timesheet entry from every incoming email in Gmail, and notify your team on Slack.
Gmail email details turn into Harvest timesheet entries instantly while your team hears about it on Slack, eliminating manual logging and communication gaps.
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When an invoice is paid in Harvest, send a confirmation email in Gmail and post an alert in Slack.
Paid Harvest invoices trigger automated confirmation emails in Gmail and announce the payment in Slack, keeping finance and sales teams aligned.
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When a Harvest project is added, create a welcome draft in Gmail and announce the project in Slack.
New Harvest projects automatically draft welcome emails in Gmail and announce the kickoff in Slack, streamlining client onboarding.
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Use Claude to summarise every new email received in Gmail, create a timesheet entry in Harvest, and post the brief in Slack.
Claude analyses incoming Gmail emails, creates structured Harvest timesheet entries, and posts summaries to Slack for immediate team review.
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Create a QuickBooks Online customer for every new client in Harvest, and send a welcome email via Gmail.
New Harvest clients automatically generate QuickBooks Online customer profiles and trigger welcome emails in Gmail, unifying your billing and client records.
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When an invoice is paid in Harvest, create a sales receipt in QuickBooks Online and notify the accountant via Gmail.
Paid Harvest invoices generate accounting records in QuickBooks Online and send notification emails through Gmail, ensuring accurate financial reporting.
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When an email is received in Gmail, create a Harvest expense and log the transaction in QuickBooks Online.
Receipt emails in Gmail automatically generate Harvest expenses and QuickBooks Online transaction records, eliminating manual receipt entry.
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If a Harvest project is added, create a corresponding project ledger in QuickBooks Online and send a confirmation in Gmail.
New Harvest projects automatically set up financial ledgers in QuickBooks Online and send confirmation emails in Gmail.
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Create an Asana task for every new timesheet entry in Harvest, and send a summary email in Gmail.
Harvest timesheet entries generate tracking tasks in Asana while summary emails go out via Gmail, keeping project management and billing aligned.
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When an email is received in Gmail, create an Asana task and log a Harvest timesheet entry.
Client instruction emails in Gmail automatically create Asana tasks and log timesheet entries in Harvest, streamlining project execution.
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When a Harvest project is added, create an Asana project board and send a welcome email in Gmail.
New Harvest projects automatically spin up Asana project boards and send welcome emails via Gmail for seamless project kickoff.
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If an email is starred in Gmail, create an Asana task and log a Harvest time entry.
Starred Gmail messages automatically generate Asana tasks and Harvest time entries, turning important emails into actionable billable work.
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When a Stripe payment succeeds, create a paid invoice record in Harvest and send a receipt via Gmail.
Successful Stripe charges automatically record paid invoices in Harvest and send receipt emails through Gmail, automating your payment reconciliation.
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Create a Stripe customer for every new client in Harvest, and send a welcome email in Gmail.
New Harvest clients automatically generate Stripe customer profiles and trigger welcome emails in Gmail, unifying your billing setup.
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When an invoice is paid in Harvest, create a Stripe charge record and notify the finance team in Gmail.
Paid Harvest invoices generate Stripe charge records and notify the finance team via Gmail, keeping billing platforms synchronised.
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If a Stripe payment fails, create a Harvest task for follow-up and alert support via Gmail.
Failed Stripe payments automatically create follow-up tasks in Harvest and alert support teams via Gmail for rapid resolution.
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Upload every invoice PDF received in Gmail to Google Drive, and log the expense in Harvest.
Invoice attachments received in Gmail upload automatically to Google Drive while logging expenses in Harvest, centralising your document storage.
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When a Harvest project is added, create a project folder in Google Drive and send a notification in Gmail.
New Harvest projects automatically generate dedicated project folders in Google Drive and notify teams via Gmail.
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When an invoice is paid in Harvest, save the invoice document to Google Drive and send a confirmation via Gmail.
Paid Harvest invoices automatically archive their documents in Google Drive and send confirmation emails through Gmail.
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If a new email is starred in Gmail, save the content to Google Drive and create a task in Harvest.
Starred important emails automatically back up to Google Drive and create corresponding tasks in Harvest for project execution.
Supported triggers and actions for Gmail and Harvest
Mix and match to build the exact automation you need
Create Harvest timesheet entries from Gmail emails automatically
Turn incoming client emails and project updates into billable timesheet entries in Harvest without touching a spreadsheet. Your hours are logged the moment information arrives.
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Capture every submitted field from emails into Harvest
Map detailed project descriptions, hours, and client notes from Gmail directly into Harvest timesheet fields. Your records become a complete, searchable source for billing.
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Notify your team as soon as a timesheet entry or invoice update happens
Send instant email notifications and alerts whenever new timesheet entries or invoice payments are recorded. Keep all stakeholders informed in real time.
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Do something different depending on the project or client tag
Route emails and timesheet entries to different projects or clients based on specific keywords in your Gmail messages. Automate specialized workflows with ease.
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Keep your Harvest records up to date as project timelines change
Automatically update existing Harvest timesheet entries and project statuses when follow-up emails arrive in Gmail. Eliminate manual data maintenance.
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Add new clients or update existing contacts without duplicates
Search for existing clients in Harvest before creating new ones from incoming Gmail emails. Keep your client database clean and organised automatically.
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Handle later payment events like paid invoices or added expenses automatically
Trigger follow-up actions in Gmail and Harvest whenever invoices are paid or new expenses are submitted. Manage the complete billing lifecycle effortlessly.
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Extend your time tracking workflow to Slack for instant team updates
Connect your Gmail and Harvest automation to Slack so your team receives instant announcements whenever billable hours or invoices are logged.
And much more...
Who is Gmail + Harvest integration for?
Freelancers, business owners, and project managers depend on accurate billable hours and timely client communication, but manual data entry leads to missed hours and delayed invoices.
Financial analysts
Project managers
Client account managers
Freelancers
Operations teams
Small business owners
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Financial analysts
You're reviewing billable hours and revenue reports, but your timesheet data only updates when someone manually exports records, so the financial totals you report on are always a few days behind — with this integration, every billable entry syncs instantly and your financial figures stay current.
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Project managers
You need to act fast when project budgets change, but you find out too late because project updates are scattered across emails and timesheets — automating both apps means every update is captured immediately so you can adjust timelines before budgets run out.
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Client account managers
You answer to clients who want to see daily project progress, but compiling updates manually takes hours away from client communication — integrating these apps means every project update is logged automatically and your client reports are always ready.
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Freelancers
The volume of client requests and billable tasks is too high for anyone to keep up by hand, leading to missed billing opportunities — with this integration, every task and email is tracked seamlessly so you never lose billable hours.
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Operations teams
You own the billing and invoicing steps and depend on upstream emails and timesheets to hand over project data, but details often get lost in transit — connecting these apps means every timesheet entry triggers the right billing process without manual handoffs.
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Small business owners
You need a reliable history of all billable work and client interactions, but you keep finding gaps between your email communications and accounting records — this integration means every record is captured accurately in your timesheets and logs.
Our team can create automations for you... At no extra cost!
Tell us what type of automation you want to make?
Why choose Integrately to automate Gmail + Harvest
Build and manage your Gmail + Harvest automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect Gmail + Harvest with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
You can connect Gmail to Harvest in 1-click using ready-made templates on Integrately, or ask Integrately AI to build the integration. You can also connect other tools like Slack, Asana, and Google Drive seamlessly.
Can I automatically create Harvest timesheet entries from Gmail emails?
Yes, you can connect Gmail, Harvest, and Slack together in a multi-step workflow. When an email is received in Gmail, it creates a timesheet entry in Harvest and notifies your team on Slack, along with 1,500+ other apps.
What is a good Zapier alternative for Gmail and Harvest?
Integrately is a powerful alternative for connecting Gmail and Harvest, offering 20 million+ ready automations, 24/5 live chat support, and AI-assisted workflow building at a lower cost.
How does Gmail handle email triggers in this integration?
When an email is received in Gmail or a label is added, Integrately captures the event instantly to trigger your Harvest timesheet entry or update.
How does Harvest handle billable hour tracking with Gmail?
Harvest receives timesheet entries and project data directly from Gmail actions, ensuring your billable hours are tracked accurately without manual logging.
Do I need coding skills to set up Gmail and Harvest automations?
No coding skills are required to connect Gmail and Harvest. You can use ready automation templates or ask Integrately AI to build your exact workflow.
Is the Gmail and Harvest integration free?
Yes, the Gmail and Harvest integration includes a free forever plan on Integrately so you can start automating your timesheets and emails right away.
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