How to connect Calendly with your apps - Top 21 Calendly integrations in 2025
Save time and boost productivity by managing meetings efficiently with the top 21 Calendly integrations. Enhance your business processes seamlessly.
Calendly + Gmail Integration
Connect Calendly to Gmail in 1 click
Free forever.Use premium features free for 14 days.1.
Invitee is created in Calendly Instant- Invitee is canceled in Calendly Instant
Email is received in Gmail- Label is added to email in Gmail
- New email is starred in Gmail
- Email matching search is received in Gmail
- Thread is started in Gmail
- Label is created in Gmail
2.
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Who Is This Integration For?
Consultants
Sales Teams
Event Planners
Recruiters
Coaches
Consultants
Consultants often need to follow up with clients immediately after scheduling meetings to provide additional information or confirm details. They struggle with manually sending these emails each time a new meeting is booked.
Sales Teams
Sales teams have to ensure quick and personalized communication with prospects who've booked demos or consultations. Handling this manually can lead to delays and missed opportunities, particularly when booking volumes are high.
Event Planners
Event planners typically need to share specific event-related information with attendees once a meeting is scheduled. Coordinating these details manually can be cumbersome, especially when working with tight timelines.
Recruiters
Recruiters need to confirm interview details with candidates promptly after scheduling interviews. Doing this manually for each candidate can be very time-consuming and prone to errors.
Coaches
Coaches often require an immediate communication line with clients after booking a session to share materials or pre-session information. Manually managing this process for each client takes away from valuable coaching time.
What Can You Automate With Calendly + Gmail
Send a welcome email after a meeting is scheduled
Automatically send a personalized welcome email via Gmail every time someone schedules a meeting with you on Calendly. This saves you time and ensures that your new contacts immediately receive important information or next steps.
Send a reminder email before a meeting
Set up an automated reminder email from Gmail to go out at a set time before a scheduled meeting on Calendly. This helps reduce no-shows and keeps your meetings on track without manual follow-up.
Share meeting details with a team email
Automatically forward new meeting details to a team email account in Gmail whenever a new meeting is booked on Calendly. This ensures everyone in your team stays informed without needing to check Calendly individually.
Notify yourself of a new booking via Gmail
Receive an instant email notification to your Gmail whenever a new meeting is booked on Calendly. This keeps you updated on your schedule without needing to constantly check Calendly.
Send an email follow-up after the meeting
Automatically send a follow-up email from Gmail after a meeting concludes, based on the schedule in Calendly. This helps maintain engagement and follows up on action items discussed during the meeting without extra effort.
And much more...
Top 10 Most Popular Gmail Automations from
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Use AI to automate Gmail replies when Quote is created in ChargeOver
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When Record is created (Custom Table) in CompanyHub > Send email in Gmail > Send email in Email It
08
When Record is created (Custom Table) in CompanyHub > Send email in Email It > Send email in Gmail
09
When Record is created (Custom Table) in CompanyHub > Check any condition > (If found) > Send email in Gmail > Send email in Email It
10
When Record is created (Custom Table) in CompanyHub > Check any condition > (If found) > Send email in Email It > Send email in Gmail
Most popular
01
Send Gmail email for new Microsoft Outlook event
02
Send Gmail email for new SQL Server row
03
Send Google Chat message for new email received in Gmail
04
Create Microsoft Outlook event from new Gmail email
05
Send Gmail email for new Xero payment
06
Use AI to automate Gmail replies when Quote is created in ChargeOver
07
When Record is created (Custom Table) in CompanyHub > Send email in Gmail > Send email in Email It
08
When Record is created (Custom Table) in CompanyHub > Send email in Email It > Send email in Gmail
09
When Record is created (Custom Table) in CompanyHub > Check any condition > (If found) > Send email in Gmail > Send email in Email It
10
When Record is created (Custom Table) in CompanyHub > Check any condition > (If found) > Send email in Email It > Send email in Gmail
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You Can Also Connect Calendly or Gmail With 1400+ Other Apps
Calendly
Calendly makes it easy to schedule meetings. Simply set up a meeting with your clients and Calendly will send a link to your client that lets them pick a time that works best for them.
Gmail
Gmail is the email that's intuitive, efficient, and useful. With its powerful email management features like spam protection, security, and search built in, Gmail keeps your messages safe, too.
