Getting a customized email address gives your business an extra air of legitimacy. Clients are more likely to trust an email from [email protected] instead of [email protected] because it shows that you’re really from the company and not just an impersonator.
However, picking the right email hosting service is challenging. If you don’t have the time to research, read on to see our recommendations of the best email hosting services available on the market today!
How Do Email Hosting Services Work?
Email hosting services provide dedicated servers to store outgoing and incoming email messages. The key difference between email hosting services and regular email services lies in its domain name.
Take Gmail, for example. If you’re using its free email service, all your addresses will end with the domain gmail.com. In contrast, email hosting services let you customize the back half of your address. For example, if you run a company called Joe’s Laundry, your professional email address can end with @joeslaundry.com. Custom email addresses improve legitimacy because it proves to customers and clients that you’re an official representative of your company.
Enterprise email service providers also offer better email encryption, ensuring your confidential messages can’t be read by outside parties.
What Makes A Great Email Hosting Service
As with other products, there are some must-have features when you’re looking for email hosting services. Here are three essential features that need to be in all great email hosting providers:
Custom Domain Support: Custom domain support is the most common reason people decide to get email hosting. Having a custom domain name as the back half of your email address shows that you’re a legitimate representative of your company, improving customer trust. This also cuts down on potential fraud. If someone attempts to contact your customers with a personal email address, they’re more likely to ignore them because they don’t have your official domain.
Security Features: Many hosting services provide enhanced security measures like spam filtering and anti-malware features. This keeps both your employees and your customer base safe from most attempts at phishing or identity theft.
Cloud Storage: With potentially hundreds of emails and files exchanged each day, companies need ample storage space. Thankfully, most email hosting solutions provide enough cloud storage space to save archives of old emails and files for several years.
What Are The Benefits Of Using Email Hosting Services
Email hosting takes time and money to implement. However, we found that the benefits are well worth the effort. Here are three main benefits you get from implementing email hosting:
Improve Brand Consistency: Branding is one of the key aspects of a successful company. Everything from your uniforms down to your signage, products, and email addresses needs to be instantly recognizable as a part of your company. Having a consistent email address across your entire company also makes communication easier. If you reach out to a customer with official company email accounts, they’ll be more likely to recognize you as an official company representative.
Ensure Maximum Uptime: A reliable email hosting service needs to provide an uptime guarantee. This means that your email hosting service needs to be active at all hours of the day, with minimal interruptions and disruptions. Even minutes of downtime can mean dozens of unanswered complaints and questions for some companies. Therefore, having a reliable email hosting service helps you communicate better and more reliably.
Scale With Your Business: Email hosting services also need to scale alongside your business. This means you can add on more storage space and support for more email addresses as your business grows.
Choosing The Right Email Hosting Service
Finding the right email hosting service is challenging. Here are some things we try to find when picking the best email service providers.
Ease Of Use: All good dedicated email hosting services are easy to learn and use. Fortunately, many email hosting providers like Office 365 and Google Workspace offer familiar interfaces because they’re similar to Outlook and Gmail, respectively. If the interface isn’t familiar to most users, find email providers with 24/7 customer support to guide you through.
Multiple Device Support: Your team members may not all use laptops or desktop computers. If you have team members who are usually out on the field, find email hosts that have robust mobile support. This makes it easier to communicate even if they don’t have access to a laptop.
Extensive Storage Space: Ample storage space is important, especially if your company exchanges a lot of emails each day. If you don’t need a lot of storage space now but expect your company to grow down the line, look for dedicated email hosting services with upgradable storage plans.
How We Evaluated The Best Email Hosting Services
We used several key criteria to pick the best email server providers in this list. The four essential things examined are:
Features: The best email server providers deliver on their key features competently. Look up reviews to see how well your chosen hosting service performs its key features.
Price: Email hosting providers typically charge per account. Look for one with affordable basic plans so you save more as your company grows.
Device compatibility: Some team members may be limited to mobile devices because they’re often out on the field. A hosting service with mobile webmail clients will benefit these team members.
Storage space: If you exchange lots of data often, ample storage space is essential. Find a hosting service with customizable storage plans to fit your needs.
Neo provides a professional email hosting service and growth suite that helps small businesses grow and build their brand.
With Neo, professionals and businesses can get a custom email address and a free domain name. Neo also allows them to manage calendars and contacts, build their first website, and establish good customer relationships. All of this can be done with email marketing and appointment scheduling tools. Neo’s powerful mobile and web apps make it easy to access your email everywhere.
Neo differentiates itself from other email services with unique features like AI email writing, tracking CTR, and Open rate. Its appointment booking tools can help send cold emails, create marketing campaigns, follow up with timely leads, and win more customers.
Plans & Pricing
Powerful, easy-to-use email and calenda with up to 100GB of storage
Comes with a free domain name and a one-page website
Innovative new features: AI email composer, email open tracking, signature designer, and follow-up reminders included
Built for growing businesses: email marketing, appointment scheduling, contact groups, and email templates help users reach more leads
Use on all your devices: Comes with apps for iOS, Android, and web
Plans and Pricing
Starter: $1.99 per mailbox per month, billed yearly
Standard: $3.99 per mailbox per month, billed yearly
As part of its all-in-one office suite, Microsoft Office 365 offers a custom-branded email hosting service. It connects straight to Outlook, meaning you don’t have to learn an entirely new email client interface from scratch. You can also automate various custom actions with other apps through Integrately! Additional features offered by Office 365 include:
Cloud storage: Get 1TB worth of cloud storage with OneDrive for Business.
Microsoft Office suite: Work on documents with familiar Office apps like Word, Excel, and PowerPoint.
Plans & Pricing
Office 365’s base plan costs $5/month per user. It also comes with a one-month free trial.
Formerly known as G Suite, Google Workspace offers an all-in-one office platform that includes email hosting. Alongside custom-branded emails, you’ll have access to the entire Google Workspace suite including Google Drive, Calendar, Meet, and many more. Other features you can enjoy with Google Workspace are:
Premium video meetings: Hold video conferences with Google’s ubiquitous Meet platform.
Work insight dashboard: Monitor user activity and staff preferences for HR reviews.
Plans & Pricing
Google Workspace’s email hosting plans start as low as $4.20/month per user.
Zoho Mail offers an email hosting service with excellent security and a 99.9% uptime guarantee. Like most professional email hosting options, it also offers a custom-branded domain. Some bonus features that make Zoho Mail stand out include:
Unified admin dashboard: Manage users and passwords through one intuitive control panel.
Native mobile app: Cater to team members on the go with iOS and Android mobile apps.
Plans & Pricing
Zoho Mail offers one of the lowest prices in the email hosting game at just $1/month per user, billed annually.
Rackspace is an affordable option for dedicated email hosting. Rackspace Email users get premium spam protection as well as 24/7 customer service. Other benefits users can get include:
Desktop cloud drive apps: Access files stored in Rackspace Cloud Drive easily through the desktop app.
Email recovery: Retrieve deleted emails with an “undelete” button.
Plans & Pricing
Rackspace Email’s affordable email hosting plans start at $2.99/month per user.
IceWarp offers more than just business email hosting. It also boasts features that make your life easier, like automatically uploading large file attachments into the cloud. Other excellent features offered by IceWarp are:
Delayed send: Get five seconds to cancel sending an email in case you forgot to put in the attachment.
Outlook sync: Make the move to IceWarp easier by syncing emails and other information from Outlook.
Plans & Pricing
IceWarp’s paid plans start at $2.50/month per user.
Fastmail’s enterprise email solution puts privacy first and foremost. All your data will be kept safe and will never be shown to advertisers. Fastmail also offers a wide variety of advanced features like:
Mobile apps: Access your mail from anywhere with a smartphone and tablet app.
Email message pins: Place messages you still need to read or reply to on top of your inbox.
Plans & Pricing
Fastmail’s base plan costs $3/month per user. All plans also come with a 30-day free trial.
Hostinger’s Titan is an email hosting service that makes email migration from another client easy. Its affordable email solutions offer seamless contact and email importing from whichever email client you used before. Other excellent features Hostinger offers include:
30-day money-back guarantee: Receive a complete refund if you’re not 100% satisfied with Hostinger’s services.
DreamHost boasts robust spam filters to provide excellent email security. This email hosting company also offers things like:
Large email storage: Enjoy 25GB of cloud storage available for each user.
Full desktop and mobile support: Check and respond to mail anywhere with real-time email sync across all devices.
Plans & Pricing
DreamHost’s services start at $1.99/month per user.
What’s The Best Email Hosting Service For You?
There’s no one best email hosting service for everyone. Look for an email hosting service that provides everything you need at an affordable price so you can get the most out of its service.
To get more mileage out of your email hosting service, we recommend signing up for Integrately. Simply by creating an account, you can get access to thousands of app automations and integrations for free!
Abhishek is the founder of Integrately, CompanyHub, and Dreamwares. He is passionate about technology and entrepreneurship. He is always looking to leverage technology for the growth of the business. He has a deep understanding of how businesses work and uses this knowledge to build products that help entrepreneurs grow their businesses.
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