Top 10 Best Email Apps for 2024

What Is An Email App?

An email client or email app is software installed on your computer or mobile device so that you can access your email. The key difference between an email app and an email service is that email apps can open mail from several different mail services. For instance, the Mail app that comes with iOS devices lets you access Gmail and Yahoo Mail at the same time.

Your email client also allows you to send emails and attachments, much like a regular email web client. However, they’re not just good for opening and sending emails. Most of them offer sorting options and customizable folders so you don’t have to sift through thousands of emails to get to the ones you need.

Must-Have Features In An Email App 

Email apps can do more than just send and receive messages. Here are some key features that make email apps a good alternative to web browsers. 

• Multiple Email Service Access: If you use a variety of email providers, switching between inboxes is a hassle. Many email clients feature an all-in-one inbox that puts email from all your accounts into one place. 
• Software Integration: Many email clients offer integrations with other communication and productivity apps. For instance, your email client may feature Slack connectivity to support easy project management or Dropbox integrations for file storage.
• Email Organization Features: Email clients often come with quick ways to sort, archive, and delete mail. With these features, you can see which emails are important, archive ones you may need for future reference, and delete everything you don’t need to save storage space. 
• Security And Privacy Measures: Some apps give you end-to-end email encryption, meaning all your emails will be properly secured. This is especially important if you run a business that frequently exchanges confidential information.

Advantages of Using Email Apps 

With web email clients being so easy to access, why use a dedicated email application? Here are five reasons why: 

• Multi-Account Support: Many email apps offer a universal inbox for all your email accounts. This especially helps if you need to keep an eye on multiple inboxes at once.
• Offline Accessibility: When you’re unable to access the internet, web email clients are useless. However, you can still use an email app when offline to check on mail you’ve already received. This is especially useful in cases where your internet access is down and you need to open an important email from earlier in the day. 
• Shared Calendars: Apps like Microsoft Outlook have shared calendar apps that let you make appointments with other people in your company. This is also a great way to remind your colleagues of upcoming events and tasks.
• Customizability: Many desktop email apps work with plugins, which means you can customize your email experience. For instance, you can install a plugin that automatically deletes unimportant emails or checks your drafts for grammar and spelling mistakes. 
• Personal Backups: Email apps store mail on your device, not on the cloud. If your company email account is deleted or the email server goes down, you’ll still have a complete backup of your entire email inbox on your device.

Does Email App Choice Matter 

Email apps are used mainly to send and receive messages – in that regard, most are pretty similar. However, you need to choose your app wisely because different email clients offer different features. Assess the features that an email app offers and make sure they suit your needs before making a decision. 

For example, if your job involves the exchange of confidential documents, you may need an email app with robust security features. If you have a fast-paced job where work can come at any time, choose an email client that’s compatible with all your mobile and desktop devices. 

Business vs Personal Email Apps 

Many email apps can be used for both business and personal emails. However, people use business and personal mail accounts differently. Work emails tend to see intense use daily, while your personal email account may only be checked from time to time. Work emails sometimes also need an extra level of security to prevent data breaches.

Some email apps, like Gmail, offer robust features suited for both business and personal email users. However, with all of its features, software like Microsoft Outlook is geared more toward businesses. 

How We Chose the Best Email Apps 

Choosing the right email app can be challenging, especially with all the options out there. Here are five factors we use to choose the best email apps for you.

• Device Support: An email app that supports both mobile and desktop devices is essential if you travel often. Even if you can’t access your computer, you can check for messages on your phone. 
• Features: Robust features are key in choosing an email app. For example, automatic mail sorting and organizing ensure you spend more time working and less time getting your emails in order.
• Security: Another key concern if you work in a business that deals with confidential information is security. If you exchange secret information often, you need an email client that’s well-protected against hacking.

Gmail

Google’s email service comes with its own email app, available on Android and iOS. In addition to supporting Gmail, this app also lets you access other common email providers like Hotmail and Yahoo. You can also integrate Gmail with hundreds of other apps through Integrately to save lots of time on daily tasks.

Other advanced features found in Gmail include:

• Plugin support: Customize your Gmail experience with dozens of free add-ons and plugins.
• Google Suite integration: Send big attachments easily by uploading them to Google Drive, share calendar availability through Google Calendar, and work on files with Google Docs.

Plans & Pricing

Much like the email service itself, the Gmail app is free for all users.

Microsoft Outlook

Microsoft’s email client lets you access mail from computers as well as iOS and Android through Outlook Mobile. Outlook is an excellent email client for businesses and personal users thanks to features like:

• Email scheduling: Prevent late-night emails by delaying your message delivery.
• Numerous app integration options: Integrate Outlook with thousands of communication and productivity apps through Integrately. For a complete list of supported apps, check out our page on Outlook integrations!

Plans & Pricing

A standalone Outlook license costs $159.99. However, you can also get Outlook with a $6.99/month Microsoft 365 subscription.

Airmail

Airmail is an email client tailor-made for iOS and macOS devices with multi-email account support. This app also offers additional features like:

• Automatic inbox filtering: Weed out spam and unimportant mail so important messages don’t get buried.
• Email snoozing: Hide flight tickets and other time-sensitive mail until they’re relevant so you don’t forget them.

Plans & Pricing

Airmail offers a free plan, but you can get a Pro subscription for $2.99/month or $9.99/year.

Aqua Mail

Aqua Mail is a privacy-first Android email app that doesn’t store your passwords and emails. Aqua Mail also provides features such as:

• Rich text editor: Create professional-looking emails on your mobile device.
• Smart email organization: Organize important emails from multiple accounts into a unified inbox.

Plans & Pricing

Aqua Mail has a free version available. You can also opt for its Pro plan at €2.49 or $2.89/month.

ProtonMail

ProtonMail is an Android and iOS email client designed specifically with privacy in mind. Its robust encryption and security features are complemented by:

• Built-in calendar and cloud storage service: Organize meetings and store documents through Proton’s secure servers.
• Strong privacy laws: Enjoy total data privacy thanks to Switzerland’s strong privacy laws.

Plans & Pricing

ProtonMail offers a free plan with limited storage. For more features, you can purchase Proton’s subscription plans starting at $5/month or $48/year.

Newton Mail

Newton Mail is an email app available for iOS, Android, Mac, and Windows devices. Newton offers Recap, a neat feature that reminds you of email messages you need to reply to but haven’t yet. Other features Newton offers are:

• Read receipts: Check the status of your latest email without checking in with the recipient.
• Smart inbox cleaner: Eliminate unwanted incoming messages like spam and newsletters for a clean inbox.

Plans & Pricing

Newton offers a 14-day free trial, after which the subscription costs $49.99/year.

Front

Front is an email app built for customer relationship management. It lets you create email templates quickly to supercharge your response time. This app also offers features like:

• Collaborative inbox: Work on email messages together to ensure free flow of information.
• Easy application integrations: Integrate your Front account with over 100 apps through Integrately. Check out our page for a full list of what third-party apps you can integrate!

Plans & Pricing

Front’s subscription plans start at $19/month per team member, billed annually.

Edison Mail

Edison Mail is an email app that merges your Yahoo Mail, Gmail, and other email inboxes into one place. In addition to easier organization, Edison also has powerful features like:

• Smart email assistant: Receive flight information, weather reports, and other data automatically without opening mail.
• Sender verification: Get alerts on suspicious mail and protect yourself from scams.

Plans & Pricing

Edison Mail is a completely free email app.

Boxer – Workspace ONE

VMWare’s Boxer is a mobile email client for Android and iOS that lets you send quick replies with pre-built templates. It also offers other tools like:

• Calendar sharing: Share your availability to the entire team instantly.
• Quick access to conference calls: Save time and instantly jump into conference calls with one tap.

Plans & Pricing

Boxer’s app is free to download on App Store and Google Play.

Spike

Spike is a collaborative email platform that provides a chat-like interface for easier messaging. In addition to the easily readable user interface, Spike also offers:

• Collaborative note app: Work together on projects with a robust note-making tool.
• Task tracking: Prevent missed tasks with a collaborative checklist.

Plans & Pricing

Spike is free for personal email addresses. For business accounts, you need to subscribe for $12/month per account, billed annually.