Ninja Forms + Smart Task Integration

Integrate Ninja Forms to Smart Task in one click, or tell Integrately AI how you want each submission handled. Create tasks, assign users, link projects, and track team progress automatically.

Free foreverFree forever.
Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • Ninja Forms
    Form is submitted in Ninja Forms Instant
  • Smart Task
    Contact is created in Smart Task Instant
Arrow Right
2.
  • Smart Task
    Create task in Smart Task
  • Smart Task
    Subscribe Webhook in Smart Task
  • Smart Task
    Search Tag in Smart Task
  • Smart Task
    Search Project in Smart Task
  • Smart Task
    Search User in Smart Task

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Ready WorkflowsReady Workflows   for Ninja Forms + Smart Task Integration

Capture form submissions, create tasks, assign team members, link projects, and track progress, all in just one click.

Sorry, we don’t have a ready workflow for this combination yet.
Got a different task in mind? Describe it

Create your workflow with Integrately AI.
Simply describe what you want to automate, and Integrately AI will build it for you.

Connect more apps to your Ninja Forms + Smart Task flow

Form submissions often need to be recorded in spreadsheets, shared in team chats, or followed up via email. Pick a combination and activate it in one click.

Ninja Forms
Smart Task
+
WordPressWordPress (8)
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SlackSlack (8)
+
Google SheetsGoogle Sheets (8)
+
GmailGmail (8)
+
TrelloTrello (8)
+
Google DriveGoogle Drive (8)
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Add every Ninja Forms submission as a task in Smart Task, and create a post in WordPress.
Every form submission creates a task in Smart Task and a new post in WordPress automatically, removing manual data entry.
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Turn every Ninja Forms submission into a Smart Task task, and create a new user profile in WordPress.
New form submissions instantly generate a Smart Task task and set up a user in WordPress without duplicate effort.
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When a form is submitted in Ninja Forms, search user in Smart Task and update the matching record in WordPress.
Find existing users in Smart Task based on form submissions and update their details in WordPress instantly.
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Create a Smart Task task from every Ninja Forms submission, and publish a draft page in WordPress.
Capture form submissions as tasks in Smart Task while automatically creating draft pages in WordPress.
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If a Ninja Forms submission selects urgent priority, create a high-priority task in Smart Task and notify WordPress admins.
Route urgent form submissions directly into Smart Task tasks and alert WordPress administrators immediately.
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When a form is submitted in Ninja Forms, search project in Smart Task and update the associated WordPress project post.
Link form submissions to existing Smart Task projects and update corresponding WordPress project posts.
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Use Claude to summarise every Ninja Forms submission, create a task in Smart Task, and save the summary in WordPress.
Leverage Claude to process form submissions, generate Smart Task tasks, and store structured summaries in WordPress.
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Turn every Ninja Forms submission into a Smart Task task, create a WordPress post, and assign follow-up in Trello.
Route form submissions into Smart Task, publish a WordPress post, and set up a follow-up card in Trello.

Supported triggers and actions for Ninja Forms and Smart Task

Mix and match to build the exact automation you need

Ninja Forms
Ninja Forms Triggers & Actions
Instant
Form is submitted in Ninja Forms
Triggers the automation when a form is filled
Try it →
No action is available
Smart Task
Smart Task Triggers & Actions
Instant
Contact is created in Smart Task
Triggers the automation when a new contact is created
Try it →
Create task in Smart Task
Creates a new task
Try it →
Subscribe Webhook in Smart Task
Subscribes to a webhook
Try it →
Search Tag in Smart Task
Searches for a tag
Try it →
Search Project in Smart Task
Searches for a project
Try it →
Search User in Smart Task
Searches for a user
Try it →

What can you automate with Ninja Forms + Smart Task?

Streamline your workflow by turning form submissions into organized tasks, managing projects, and keeping teams synchronized effortlessly.

What you can automate?
📝
Turn every form submission into a Smart Task task
Instantly convert new form entries into actionable Smart Task tasks the moment a user submits your WordPress form. Eliminate manual copying and start execution immediately.
📋
Capture every submitted form field
Map all submitted customer details, custom questions, and dropdown selections directly into Smart Task custom fields instead of just names and emails.
🔔
Notify the right team member instantly
Trigger instant team alerts or direct messages whenever a new form entry is received, ensuring prompt response times across departments.
🔀
Route tasks based on submitted criteria
Evaluate form inputs automatically to assign high-priority tasks to senior staff while standard requests go to general queues.
🔄
Keep project records continuously updated
Synchronize ongoing status changes and updates between your incoming form submissions and existing Smart Task projects seamlessly.
🔍
Search and update existing records
Look up existing contacts or projects in Smart Task upon form submission to update records rather than creating duplicate entries.
⏱️
Manage subsequent status changes and webhooks
Trigger automated webhooks and follow-up actions in Smart Task as form submissions move through different stages of completion.
🔗
Extend your workflow to team chat apps
Connect your core form submission and task creation flow to Slack or Google Sheets for comprehensive multi-app reporting.
And much more...

Who is Ninja Forms + Smart Task integration for?

Project managers, web developers, and support leads rely on this integration to eliminate manual data entry and keep task workflows synchronized across teams.

Project Managers
Project Managers
Customer Support Teams
Customer Support Teams
Client Services Specialists
Client Services Specialists
Digital Agencies
Digital Agencies
Operations Coordinators
Operations Coordinators
Database Administrators
Database Administrators
📊
Project Managers
You're tracking form submissions across multiple channels, but your project boards only update when someone manually copies data, so your progress metrics are always hours behind — with this integration, every new submission lands in Smart Task instantly and your reporting stays accurate.
Customer Support Teams
You need to respond to inquiries the moment they arrive, but incoming form entries sit unwatched until someone checks submissions, so urgent requests stall — this integration means every form submission instantly generates a Smart Task task for immediate team action.
🤝
Client Services Specialists
You report project milestones to external stakeholders, but keeping your task tracker updated after every client form submission takes hours of manual work — automating both apps means tasks are created immediately and your stakeholders always see current progress.
📈
Digital Agencies
You handle dozens of client onboarding forms every day, and your team cannot keep up with manual data transfer without making errors — connecting these apps means every form submission automatically populates Smart Task without human bottlenecks.
🛠️
Operations Coordinators
You depend on submitted intake forms to kick off internal workflows, but missing notifications cause frustrating handoff delays — this integration means every form submission triggers your Smart Task pipeline the second it is sent.
🗂️
Database Administrators
You rely on complete historical logs of all form submissions, but manual record-keeping leaves missing entries and mismatched user IDs — with this integration, every submission is systematically captured in Smart Task with zero data gaps.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate Ninja Forms + Smart Task

Build and manage your Ninja Forms + Smart Task automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Ninja Forms + Smart Task with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
That’s it! You just connected Google Sheets to Trello
3
Automation is ready
Setup an action from Trello
Price Comparison with Popular Alternatives
Popular Alternative
😐
750 Tasks
in $19.99
Integrately
😍
2,000 Tasks
in $19.99

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Frequently Asked Questions

How do I connect Ninja Forms to Smart Task?
Frequently Asked Questions
You can connect Ninja Forms to Smart Task in 1-click using ready templates or ask Integrately AI to build your integration. It links your WordPress forms to Smart Task alongside tools like Slack and Google Sheets without coding.
Can I automatically turn every Ninja Forms submission into a Smart Task task?
Frequently Asked Questions
Can I connect Ninja Forms, Smart Task, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Ninja Forms and Smart Task?
Frequently Asked Questions
How do form submissions transfer data to Smart Task fields?
Frequently Asked Questions
Can I search for existing Smart Task projects when a form is submitted?
Frequently Asked Questions
Do I need coding skills to automate Ninja Forms and Smart Task?
Frequently Asked Questions
Is the Ninja Forms and Smart Task integration free?
Frequently Asked Questions
Didn't find the answer you were looking for?
Didn't find the answer you were looking for?
No worries — just send us a message and we’ll get back to you as soon as possible.

Want to automate something else in your workflow?

You Can Also Connect Ninja Forms or Smart Task With 1500+ Other Apps

Ninja Forms
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Smart Task
Popular Smart Task Integrations
Sync collaboration platforms with accounting, project management, and reporting tools to keep team operations aligned.