Wild Apricot + Kartra Integration

Integrate Kartra to Wild Apricot in one click, or tell Integrately AI how you want each contact handled. Create member records, trigger welcome emails, log transactions, and update your databases automatically.

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1.
  • Wild Apricot
    Membership is created in Wild Apricot Instant
  • Wild Apricot
    Membership is lapsed in Wild Apricot Instant
  • Wild Apricot
    Contact is created in Wild Apricot
  • Wild Apricot
    Event registration is created in Wild Apricot
  • Wild Apricot
    Payment is created or updated in Wild Apricot
  • Wild Apricot
    Invoice is created in Wild Apricot
  • Wild Apricot
    Audit log item is created in Wild Apricot
  • Wild Apricot
    Refund is Created or updated in Wild Apricot
  • Kartra
    Lead fills form in Kartra Instant
  • Kartra
    Customer buys a product in Kartra Instant
  • Kartra
    Tag is assigned to lead in Kartra Instant
  • Kartra
    Tag is unassigned to lead in Kartra Instant
  • Kartra
    Lead is unsubscribed from list in Kartra Instant
  • Kartra
    Lead visits a Kartra page in Kartra Instant
  • Kartra
    Lead is subscribed to list in Kartra Instant
  • Kartra
    Lead is subscribed to sequence in Kartra Instant
  • Kartra
    Membership revoked from a lead in Kartra Instant
  • Kartra
    Lead reaches score for the first time in Kartra Instant
  • Kartra
    Lead is unsubscribed from sequence in Kartra Instant
  • Kartra
    Lead completes a sequence in Kartra Instant
  • Kartra
    Membership granted to a lead in Kartra Instant
  • Kartra
    Lead clicks on page split test link in Kartra Instant
  • Kartra
    Lead completes calendar in Kartra Instant
  • Kartra
    Lead registers to a calendar in Kartra Instant
  • Kartra
    Lead plays the video in Kartra Instant
  • Kartra
    Lead completes video in Kartra Instant
  • Kartra
    Calender subscription is cancelled in Kartra Instant
  • Kartra
    Affiliate signs up for product in Kartra Instant
  • Kartra
    Order is partially refunded in Kartra Instant
  • Kartra
    Order is refunded in Kartra Instant
Arrow Right
2.
  • Wild Apricot
    Get membership by ID in Wild Apricot
  • Wild Apricot
    Create contact in Wild Apricot
  • Wild Apricot
    Search contact in Wild Apricot
  • Wild Apricot
    Update contact in Wild Apricot
  • Wild Apricot
    Delete contact in Wild Apricot
  • Wild Apricot
    Create event in Wild Apricot
  • Wild Apricot
    Clone event in Wild Apricot
  • Wild Apricot
    Create event registration in Wild Apricot
  • Wild Apricot
    Create event registration type in Wild Apricot
  • Wild Apricot
    Check-in event attendee in Wild Apricot
  • Wild Apricot
    Create invoice in Wild Apricot
  • Kartra
    Create lead in Kartra
  • Kartra
    Assign tag to lead in Kartra
  • Kartra
    Search lead by email in Kartra
  • Kartra
    Unassign tag to lead in Kartra
  • Kartra
    Remove points from lead in Kartra
  • Kartra
    Give points to lead in Kartra
  • Kartra
    Unsubscribe lead from a list in Kartra
  • Kartra
    Get lead by ID in Kartra
  • Kartra
    Subscribe lead to list in Kartra
  • Kartra
    Update lead in Kartra
  • Kartra
    Subscribe lead to a sequence in Kartra
  • Kartra
    Subscribe lead to calendar in Kartra
  • Kartra
    Cancel subscription to calendar in Kartra
  • Kartra
    Unsubscribe lead from a sequence in Kartra
  • Kartra
    Create custom field in Kartra
  • Kartra
    Refund a payment transaction in Kartra

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Ready Workflows Ready Workflows for Kartra + Wild Apricot Integration

Create contacts, register members, log payments, update databases, and trigger follow-ups, all in just one click.

Most popular automationsmost-popular-automations
Wild Apricot + Kartra Integration

Create Kartra lead for new Wild Apricot contact

If you're using Wild Apricot to manage your sales leads, it's important to also use Kartra to manage your email marketing.

But adding contacts manually is a time-consuming process - which is why we recommend setting up this automation. When a new contact is created in Wild Apricot, a corresponding lead will automatically be created in Kartra.

This will keep all of your lead data in one place, making it easier to send out marketing emails.
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Kartra + Wild Apricot Integration

Create Wild Apricot contact for new Kartra optin form response

When someone completes your Kartra, a new contact is automatically created in your Wild Apricot. This way, you can quickly follow up with the optin form response and turn them into a customer!

Plus, all of the information from the Kartra is automatically populated in the new contact, so you don't have to waste time manually entering data. Thus, having a Kartra - Wild Apricot integration set up makes it easy to manage your customer relationships and grow your business.
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Kartra + Wild Apricot Integration

Create Wild Apricot contact from new Kartra order

As an online store owner, you're likely using Kartra to manage your sales. And if you're like most business owners, you also use a customer relationship management (CRM) tool to keep track of your customers' contact information.

But did you know that you can easily integrate Kartra with Wild Apricot? This integration will allow you to automatically create a contact for each new order in Wild Apricot.

Not only will this save you time, but it will also ensure that your customer data is always up-to-date.
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  • 1of1
Got a different task in mind? Describe it

Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your Kartra + Wild Apricot flow

Sync customer data with financial tools, mailing lists, sheets, and communication channels as soon as workflows complete. Pick a combination and activate it in one click.

Wild Apricot
Kartra
+
StripeStripe (3)
+
MailchimpMailchimp (3)
+
QuickBooks OnlineQuickBooks Online (3)
+
ZoomZoom (3)
+
Google SheetsGoogle Sheets (3)
+
SlackSlack (3)
K
S
W
Create a Stripe customer when a customer buys a product in Kartra, and create a Wild Apricot contact
Every Kartra purchase automatically generates a Stripe customer and a Wild Apricot contact without manual data entry.
W
S
K
When a contact is created in Wild Apricot, create a Stripe customer and update the lead in Kartra
New Wild Apricot contacts generate a Stripe customer profile while keeping your Kartra records updated.
W
S
K
When a payment is created or updated in Wild Apricot, create a Stripe charge and update lead in Kartra
Wild Apricot payment updates trigger a Stripe charge record and sync your Kartra lead status.

Supported triggers and actions for Wild Apricot and Kartra

Mix and match to build the exact automation you need

Wild Apricot
Wild Apricot Triggers & Actions
Instant
Membership is created in Wild Apricot
Triggers the automation when a membership is created
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Instant
Membership is lapsed in Wild Apricot
Activates when a member's subscription expires
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Contact is created in Wild Apricot
Triggers the automation when a new contact is created
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Event registration is created in Wild Apricot
Triggers the automation when someone registers for any event
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Payment is created or updated in Wild Apricot
Triggers the automation when a payment is created or updated
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Invoice is created in Wild Apricot
Triggers the automation when any invoice is added or modified
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Audit log item is created in Wild Apricot
Triggers the automation when a new record is added to the audit log
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Refund is Created or updated in Wild Apricot
Triggers the automation when a refund is created or updated
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Get membership by ID in Wild Apricot
Retrieves membership details using a unique identifier
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Create contact in Wild Apricot
Adds a new contact to the database
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Search contact in Wild Apricot
Finds and retrieves contact information
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Update contact in Wild Apricot
Updates contact information with new details
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Delete contact in Wild Apricot
Removes a contact from the address book
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Create event in Wild Apricot
Adds a new contact to the contact list
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Clone event in Wild Apricot
Creates a duplicate of an existing board with all settings and elements
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Create event registration in Wild Apricot
Registers a participant for an event
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Create event registration type in Wild Apricot
Defines a new type of event registration
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Check-in event attendee in Wild Apricot
Check-in the attendee to a event
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Create invoice in Wild Apricot
Generates invoices for sales transactions
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Kartra
Kartra Triggers & Actions
Instant
Lead fills form in Kartra
Triggers the automation when a lead fills out a form
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Instant
Customer buys a product in Kartra
Triggers the automation when a customer completes a purchase of a product
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Instant
Tag is assigned to lead in Kartra
Triggers the automation when a tag is added
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Instant
Tag is unassigned to lead in Kartra
Triggers the automation when a tag is added
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Instant
Lead is unsubscribed from list in Kartra
Triggers the automation when any lead is unsubscribed from the mailing list
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Instant
Lead visits a Kartra page in Kartra
Triggers the automation when a lead visits a Kartra page
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Instant
Lead is subscribed to list in Kartra
Triggers the automation when a lead is subscribed to a list
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Instant
Lead is subscribed to sequence in Kartra
Triggers the automation when a lead is subscribed to a sequence
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Instant
Membership revoked from a lead in Kartra
Triggers the automation when a lead's membership is revoked
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Instant
Lead reaches score for the first time in Kartra
Triggers the automation when a lead reaches a score for the first time
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Instant
Lead is unsubscribed from sequence in Kartra
Triggers the automation when any lead is unsubscribed from a sequence
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Instant
Lead completes a sequence in Kartra
Triggers the automation when a lead finishes a designated sequence of actions
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Instant
Membership granted to a lead in Kartra
Triggers the automation when membership is granted to a lead
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Instant
Lead clicks on page split test link in Kartra
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Instant
Lead completes calendar in Kartra
Triggers the automation when a lead completes a calendar event
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Instant
Lead registers to a calendar in Kartra
Triggers the automation when a lead registers for an event or appointment in a calendar
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Instant
Lead plays the video in Kartra
Triggers the automation when a video is played by a lead
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Instant
Lead completes video in Kartra
Triggers the automation when a lead completes a video
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Instant
Calender subscription is cancelled in Kartra
Triggers the automation when a calendar subscription is cancelled
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Instant
Affiliate signs up for product in Kartra
Triggers the automation when any affiliate signs up for a particular product
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Instant
Order is partially refunded in Kartra
Triggers the automation when a partial refund is issued for an order
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Instant
Order is refunded in Kartra
Triggers the automation when any order is refunded
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Create lead in Kartra
Generates new leads for potential customers
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Assign tag to lead in Kartra
Assigns a tag to a lead based on predefined criteria
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Search lead by email in Kartra
Retrieves information for a particular lead using their email
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Unassign tag to lead in Kartra
Unassigns a tag from a lead
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Remove points from lead in Kartra
Deducts points from a lead
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Give points to lead in Kartra
Assigns points to the designated lead
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Unsubscribe lead from a list in Kartra
Removes a lead from a mailing list
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Get lead by ID in Kartra
Retrieves a lead's information based on their id
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Subscribe lead to list in Kartra
Subscribes a lead to a list
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Update lead in Kartra
Updates the lead information
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Subscribe lead to a sequence in Kartra
Subscribes a lead to a sequence
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Subscribe lead to calendar in Kartra
Subscribes a lead to a calendar
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Cancel subscription to calendar in Kartra
Stop receiving updates from the calendar subscription
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Unsubscribe lead from a sequence in Kartra
Removes lead from email sequence subscription
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Create custom field in Kartra
Creates a new marketing campaign
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Refund a payment transaction in Kartra
Processes a payment transaction refund
Try it →

What can you automate with Kartra + Wild Apricot?

Streamline your membership management and sales funnels with automated data synchronization.

What you can automate?
🔄
Sync purchases into member records automatically
Turn every customer who buys a product in Kartra into a new contact in Wild Apricot without touching a spreadsheet or copying records by hand.
📋
Capture every submitted form field
Map all available form answers and custom questions from Kartra leads directly into your Wild Apricot database for comprehensive member profiling.
🔔
Alert your team instantly on key events
Notify staff members via Slack or email the moment a new membership is created, an invoice is generated, or a payment is completed.
🔀
Route records based on submitted data
Apply conditional logic to send VIP buyers or specific membership tiers to designated lists and custom workflows in Wild Apricot.
✍️
Keep contact profiles continuously updated
Automatically update member details across Kartra and Wild Apricot whenever profile information or subscription statuses change.
🔍
Prevent duplicate records across systems
Search existing databases before creating entries, ensuring that repeat buyers or existing members are updated rather than duplicated.
💳
Handle payment and refund status changes
Reflect order refunds, lapsed memberships, and updated payments instantly in your member accounting logs.
📊
Extend workflows to external apps
Push data from your core pair into Google Sheets, QuickBooks Online, or Mailchimp to keep your entire business stack synchronized.
And much more...

Who is Kartra + Wild Apricot integration for?

Connecting Kartra and Wild Apricot eliminates manual data entry between your sales funnels and membership databases for teams handling high volumes.

Data Analysts
Data Analysts
Sales Managers
Sales Managers
Client Success Leads
Client Success Leads
Membership Coordinators
Membership Coordinators
Operations Specialists
Operations Specialists
Database Administrators
Database Administrators
📈
Data Analysts
You're reviewing membership reports but your databases only update when someone manually exports orders, so the row counts you're optimising against are always a few hours behind — with this integration, every customer purchase lands in your records instantly and your data stays current.
Sales Managers
You need to act fast on new product buyers, but you find out about purchases too late because order data sits siloed in Kartra — automating both apps means every buyer record reaches your database immediately so your team can follow up without delay.
🤝
Client Success Leads
You answer to stakeholders who want to see active membership growth, but keeping your tracking records aligned takes hours of manual copying — integrating these apps means every new contact syncs across platforms automatically and your reports reflect true progress.
🏢
Membership Coordinators
The volume of event registrations and form signups is too high for anyone to keep up by hand, leading to missed member records — this integration means every submission creates a contact instantly and your database remains fully populated.
⚙️
Operations Specialists
You own the member onboarding process and depend on someone upstream to hand over buyer details from Kartra, which often stalls your workflow — automating both apps means every record is handed off instantly and onboarding starts right away.
🗂️
Database Administrators
You need a reliable member history but keep finding gaps between your ecommerce store and your association software — connecting these apps means every transaction and contact update logs cleanly with zero missing entries.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate Wild Apricot + Kartra

Build and manage your Wild Apricot + Kartra automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Wild Apricot + Kartra with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
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2
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Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect Kartra to Wild Apricot?
Frequently Asked Questions
You can connect Kartra to Wild Apricot instantly using 1-click workflows on Integrately. Select a ready template or ask Integrately AI to build your integration. It links seamlessly with tools like Stripe, Mailchimp, QuickBooks Online, Zoom, Google Sheets, and Slack.
Can I automatically sync new Kartra purchases as Wild Apricot contacts?
Frequently Asked Questions
Can I connect Kartra, Wild Apricot, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Kartra and Wild Apricot?
Frequently Asked Questions
How are form submissions in Kartra handled in Wild Apricot?
Frequently Asked Questions
Can Wild Apricot membership events trigger Kartra updates?
Frequently Asked Questions
Do I need coding skills to set up this integration?
Frequently Asked Questions
Is the Kartra and Wild Apricot integration free?
Frequently Asked Questions
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You Can Also Connect Kartra or Wild Apricot With 1500+ Other Apps

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Wild Apricot
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Sync Wild Apricot with accounting, event tools, and reporting platforms to keep organization data working across your stack.