Invoice Ninja + Ko-fi Integration

Integrate Invoice Ninja to Ko-fi in one click, or tell Integrately AI how you want each donation handled. Capture microdonations, generate matching invoices, update client records, and track your revenue automatically.

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Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • Invoice Ninja
    Client is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Task is updated in Invoice Ninja Instant
  • Invoice Ninja
    Task is created in Invoice Ninja Instant
  • Invoice Ninja
    Expense is updated in Invoice Ninja Instant
  • Invoice Ninja
    Expense is created in Invoice Ninja Instant
  • Invoice Ninja
    Vendor is updated in Invoice Ninja Instant
  • Invoice Ninja
    Vendor is created in Invoice Ninja Instant
  • Invoice Ninja
    Credit is sent in Invoice Ninja Instant
  • Invoice Ninja
    Credit is created in Invoice Ninja Instant
  • Invoice Ninja
    Quote is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Quote is approved in Invoice Ninja Instant
  • Invoice Ninja
    Quote is updated in Invoice Ninja Instant
  • Invoice Ninja
    Quote is sent in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is sent in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is updated in Invoice Ninja Instant
  • Invoice Ninja
    Client is updated in Invoice Ninja Instant
  • Invoice Ninja
    Task is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Project is created in Invoice Ninja Instant
  • Invoice Ninja
    Project is updated in Invoice Ninja Instant
  • Invoice Ninja
    Project is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Product is created in Invoice Ninja Instant
  • Invoice Ninja
    Product is updated in Invoice Ninja Instant
  • Invoice Ninja
    Product is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is created in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is updated in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Client is created in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is created in Invoice Ninja Instant
  • Invoice Ninja
    Payment is created in Invoice Ninja Instant
  • Invoice Ninja
    Quote is created in Invoice Ninja Instant
  • Ko-fi
    Shop order is created in Ko-fi Instant
  • Ko-fi
    Payment is created for Membership Tier in Ko-fi Instant
  • Ko-fi
    Donation is created in Ko-fi Instant
  • Ko-fi
    First monthly donation is created in Ko-fi Instant
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2.

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Ready WorkflowsReady Workflows   for Invoice Ninja + Ko-fi Integration

Capture microdonations, generate invoices, update client accounts, and track your revenue, all in just one click.

Sorry, we don’t have a ready workflow for this combination yet.
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Create your workflow with Integrately AI.
Simply describe what you want to automate, and Integrately AI will build it for you.

Connect more apps to your Invoice Ninja + Ko-fi flow

Connect your payment, communication, and marketing tools to streamline your billing pipeline after every donation. Pick a combination and activate it in one click.

Invoice Ninja
Ko-fi
+
StripeStripe (8)
+
SlackSlack (8)
+
PayPalPayPal (8)
+
MailchimpMailchimp (8)
+
Google SheetsGoogle Sheets (8)
+
TrelloTrello (8)
K
I
S
When a donation is created in Ko-fi, create an invoice in Invoice Ninja, and create a customer in Stripe.
New Ko-fi donations instantly generate matching invoices in Invoice Ninja and set up customer profiles in Stripe without manual data entry.
K
I
S
When a shop order is created in Ko-fi, create a task in Invoice Ninja, and create a charge in Stripe.
Ko-fi shop orders automatically create fulfilment tasks in Invoice Ninja and process charges in Stripe.
K
I
S
When a membership payment is created in Ko-fi, update the client in Invoice Ninja, and update the subscription status in Stripe.
Membership payments in Ko-fi automatically update client records in Invoice Ninja and keep Stripe subscriptions current.
K
I
S
Create a Stripe payment link for every Ko-fi donation, and log the invoice in Invoice Ninja.
Every Ko-fi donation generates a corresponding Invoice Ninja invoice and establishes a payment record in Stripe.
K
I
S
If a Ko-fi donation exceeds fifty dollars, create a custom invoice in Invoice Ninja and create a VIP customer in Stripe.
High-value Ko-fi donations automatically generate custom invoices in Invoice Ninja and tag VIP customers in Stripe.
K
I
S
When a first monthly donation is created in Ko-fi, update the client in Invoice Ninja, and renew the customer subscription in Stripe.
New monthly supporters in Ko-fi update client records in Invoice Ninja and activate billing renewals in Stripe.
K
I
S
Use ChatGPT to analyse every new Ko-fi donation, create an invoice in Invoice Ninja, and create a tagged customer in Stripe.
ChatGPT analyses incoming Ko-fi donations, creates structured invoices in Invoice Ninja, and tags customers in Stripe.
K
I
S
S
When a Ko-fi donation is created, create an invoice in Invoice Ninja, create a customer in Stripe, and send a notification in Slack.
Ko-fi donations generate Invoice Ninja invoices, establish Stripe customer profiles, and alert your team on Slack.

Supported triggers and actions for Invoice Ninja and Ko-fi

Mix and match to build the exact automation you need

Invoice Ninja
Invoice Ninja Triggers & Actions
Instant
Client is deleted in Invoice Ninja
Triggers the automation when a client is deleted
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Instant
Task is updated in Invoice Ninja
Triggers the automation when a task is updated
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Instant
Task is created in Invoice Ninja
Triggers the automation when a task is created
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Instant
Expense is updated in Invoice Ninja
Triggers the automation when an expense is updated
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Instant
Expense is created in Invoice Ninja
Triggers the automation when an expense is created
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Instant
Vendor is updated in Invoice Ninja
Triggers the automation when a vendor is updated
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Instant
Vendor is created in Invoice Ninja
Triggers the automation when a vendor is created
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Instant
Credit is sent in Invoice Ninja
Triggers the automation when a credit is sent
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Instant
Credit is created in Invoice Ninja
Triggers the automation when a credit is created
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Instant
Quote is deleted in Invoice Ninja
Triggers the automation when a quote is deleted
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Instant
Quote is approved in Invoice Ninja
Triggers the automation when a quote is approved
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Instant
Quote is updated in Invoice Ninja
Triggers the automation when a quote is updated
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Instant
Quote is sent in Invoice Ninja
Triggers the automation when a quote is sent
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Instant
Invoice is deleted in Invoice Ninja
Triggers the automation when an invoice is deleted
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Instant
Invoice is sent in Invoice Ninja
Triggers the automation when an invoice is sent
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Instant
Invoice is updated in Invoice Ninja
Triggers the automation when an invoice is updated
Try it →
Instant
Client is updated in Invoice Ninja
Triggers the automation when a client is updated
Try it →
Instant
Task is deleted in Invoice Ninja
Triggers the automation when a task is deleted
Try it →
Instant
Project is created in Invoice Ninja
Triggers the automation when a project is created
Try it →
Instant
Project is updated in Invoice Ninja
Triggers the automation when a project is updated
Try it →
Instant
Project is deleted in Invoice Ninja
Triggers the automation when a project is deleted
Try it →
Instant
Product is created in Invoice Ninja
Triggers the automation when a product is created
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Instant
Product is updated in Invoice Ninja
Triggers the automation when a product is updated
Try it →
Instant
Product is deleted in Invoice Ninja
Triggers the automation when a product is deleted
Try it →
Instant
Purchase order is created in Invoice Ninja
Triggers the automation when a purchase order is created
Try it →
Instant
Purchase order is updated in Invoice Ninja
Triggers the automation when a purchase order is updated
Try it →
Instant
Purchase order is deleted in Invoice Ninja
Triggers the automation when a purchase order is deleted
Try it →
Instant
Client is created in Invoice Ninja
Triggers the automation when a new client is created
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Instant
Invoice is created in Invoice Ninja
Triggers the automation when any invoice is added or modified
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Instant
Payment is created in Invoice Ninja
Triggers the automation when a new payment is created
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Instant
Quote is created in Invoice Ninja
Triggers the automation when a new quote is created
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Create client in Invoice Ninja
Generates a new client profile
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Search client in Invoice Ninja
Searches for a client
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Update client in Invoice Ninja
Updates client information
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Create invoice in Invoice Ninja
Generates invoices for sales transactions
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Search invoice in Invoice Ninja
Locates and retrieves invoices with
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Update invoice in Invoice Ninja
Updates invoice details based on new information
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Create task in Invoice Ninja
Creates a new task
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Create quote in Invoice Ninja
Generates a new quote with pre-filled information
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Search quote in Invoice Ninja
Searches for a quote
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Update quote in Invoice Ninja
Updates the existing quote with new information
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Create payment in Invoice Ninja
Generates and process a payment transaction
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Ko-fi
Ko-fi Triggers & Actions
Instant
Shop order is created in Ko-fi
Triggers the automation when a shop order is created
Try it →
Instant
Payment is created for Membership Tier in Ko-fi
Triggers the automation when a payment is made for a membership tier
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Instant
Donation is created in Ko-fi
Triggers the automation when donation is made
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Instant
First monthly donation is created in Ko-fi
Triggers the automation when a particular action in the workflow fails
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No action is available

What can you automate with Invoice Ninja + Ko-fi?

Turn incoming microdonations and shop orders into structured invoices, client profiles, and automated workflows.

What you can automate?
💸
Turn every Ko-fi donation into a matching invoice
Generate professional invoices in Invoice Ninja the exact moment a microdonation or shop order is created in Ko-fi. Eliminate manual data entry and keep your billing records perfectly synchronised.
📝
Capture every submitted supporter message and detail
Extract custom notes and supporter details from Ko-fi orders and map them directly into Invoice Ninja client fields and invoice descriptions. Ensure no customer context is ever lost during transfer.
🔔
Notify your team the moment support arrives
Broadcast real-time alerts to your finance or community channels in Slack whenever a new Ko-fi donation or membership payment is processed. Keep your entire team informed instantly.
🔀
Route high-value supporters to custom workflows
Apply conditional rules based on donation amounts or tier levels to generate custom VIP invoices in Invoice Ninja or route special tasks to your team without manual sorting.
🔄
Keep client accounts and invoices up to date
Automatically update existing client records in Invoice Ninja when membership renewals or subscription status changes occur in Ko-fi. Maintain accurate customer databases effortlessly.
👥
Search and update instead of creating duplicate clients
Check existing Invoice Ninja records before creating new entries, ensuring repeat supporters update their existing profiles rather than cluttering your database with duplicates.
🏷️
Handle refunds and subscription cancellations smoothly
Automatically update invoice statuses in Invoice Ninja when Ko-fi transactions are refunded or membership tiers are cancelled. Keep your accounting ledgers accurate and compliant.
📊
Extend your billing pipeline to spreadsheets and tools
Connect your core Invoice Ninja and Ko-fi workflow to Google Sheets, Mailchimp, or Trello to log rows, add email subscribers, or track fulfillment tasks automatically.
And much more...

Who is Invoice Ninja + Ko-fi integration for?

Creators, freelancers, and finance teams eliminate manual data entry between donation platforms and invoicing software, ensuring revenue tracking is always accurate and up to date.

Financial analysts
Financial analysts
Creator economy managers
Creator economy managers
Freelancers and agencies
Freelancers and agencies
High-volume digital creators
High-volume digital creators
Operations coordinators
Operations coordinators
Administrative leads
Administrative leads
📈
Financial analysts
You're generating invoices in Invoice Ninja based on incoming microdonations but your revenue reports only update when someone manually exports records, so the financial totals you're reviewing against are always a few hours behind — this integration means every new donation creates an invoice instantly and your numbers stay current.
🚨
Creator economy managers
You need to act fast when high-value supporters contribute on Ko-fi, and you find out too late because alerts sit trapped in separate app dashboards — automating both apps means high-tier supporters trigger immediate invoice creation and your team responds without delay.
🤝
Freelancers and agencies
You answer to clients who want to see patron funding progress and clean financial ledgers, but manual client creation slows down your weekly reporting — connecting these apps means every transaction populates your billing system automatically and your records remain presentation-ready.
📦
High-volume digital creators
The volume of microdonations and shop orders is too high for anyone to keep up by hand, leading to missing client accounts and unbilled transactions — this integration means every single customer interaction generates a structured invoice instantly without manual effort.
💼
Operations coordinators
You own the fulfillment and client onboarding step and depend on someone upstream to hand over donation details, causing frustrating delays in your workflow — this integration means client profiles and invoice tasks are created the moment support arrives.
🗂️
Administrative leads
You need a reliable audit history for tax and compliance purposes and keep finding gaps where donations were received without matching invoices — automating both apps means every transaction is permanently documented in your ledger with zero missing entries.
Our team

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Why choose Integrately to automate Invoice Ninja + Ko-fi

Build and manage your Invoice Ninja + Ko-fi automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Invoice Ninja + Ko-fi with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
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2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect Invoice Ninja to Ko-fi?
Frequently Asked Questions
You can connect Invoice Ninja to Ko-fi in 1 click using ready templates or Integrately AI. Pair your accounts and add tools like Stripe, Slack, or Google Sheets whenever your workflow requires it.
Can I automatically create Invoice Ninja invoices from Ko-fi donations?
Frequently Asked Questions
Can I connect Invoice Ninja, Ko-fi, and Google Sheets?
Frequently Asked Questions
What is a good Zapier alternative for Invoice Ninja and Ko-fi?
Frequently Asked Questions
How are client details handled between Ko-fi and Invoice Ninja?
Frequently Asked Questions
Can I track Ko-fi membership payments in Invoice Ninja?
Frequently Asked Questions
How do I set up Invoice Ninja and Ko-fi automation without coding?
Frequently Asked Questions
Is the Invoice Ninja and Ko-fi integration free?
Frequently Asked Questions
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Want to automate something else in your workflow?

You Can Also Connect Invoice Ninja or Ko-fi With 1500+ Other Apps

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Ko-fi
Popular Ko-fi Integrations
Sync Ko-fi with marketing, community, and notification platforms to nurture your supporter base.
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Ko-fi Integrations arrow right
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