Gmail + Ninox Integration

Integrate Gmail to Ninox in one click, or tell Integrately AI how you want each record handled. Save email details, create and update records, label threads, and trigger follow-ups automatically.

Free foreverFree forever.
Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • Gmail
    Email is received in Gmail
  • Gmail
    Label is added to email in Gmail
  • Gmail
    New email is starred in Gmail
  • Gmail
    Email matching search is received in Gmail
  • Gmail
    Thread is started in Gmail
  • Gmail
    Label is created in Gmail
  • Ninox
    Record is created in Ninox
  • Ninox
    Record is updated in Ninox
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2.

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Got a different task in mind? Describe it

Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your Gmail + Ninox flow

Log records to external systems, notify your team, and send automated client confirmations. Pick a combination and activate it in one click.

Gmail
Ninox
+
Google CalendarGoogle Calendar (3)
+
SlackSlack (3)
+
StripeStripe (3)
+
QuickBooks OnlineQuickBooks Online (3)
+
Google DriveGoogle Drive (3)
+
DocuSignDocuSign (3)
G
N
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When an email is received in Gmail, create a Ninox record and schedule a Google Calendar event
Incoming Gmail emails automatically populate your Ninox database and create corresponding Google Calendar events without manual scheduling.
N
G
G
When a Ninox record is updated, update the Google Calendar event and send a confirmation email in Gmail
Updated Ninox records adjust your Google Calendar schedule and notify contacts via Gmail automatically.
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G
G
Search Google Calendar events for a Ninox record and log the status update in Gmail
Verify calendar schedules against your Ninox database and dispatch status update emails via Gmail instantly.

Supported triggers and actions for Gmail and Ninox

Mix and match to build the exact automation you need

Gmail
Gmail Triggers & Actions
Email is received in Gmail
Triggers the automation when an email is received
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Label is added to email in Gmail
Triggers the automation when any email is labelled
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New email is starred in Gmail
Triggers the automation when any email is starred
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Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
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Thread is started in Gmail
Triggers the automation when a new thread is created
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Label is created in Gmail
Triggers the automation when a new label is created
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Send email in Gmail
Sends an email to a recipient
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Reply to email in Gmail
Replies to an email
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Create draft in Gmail
Adds a new contact to the contact list
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Create draft reply in Gmail
Adds a new contact to the contact list
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Delete label in Gmail
Removes a particular label from the selected item
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Search email in Gmail
Scan email inbox for keywords or sender
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Add label to email in Gmail
Categorize and organize emails by adding labels based on criteria
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Remove label from email in Gmail
Removes a label from an email
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Create label in Gmail
Generates a new label
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Update label in Gmail
Modify the label information
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Ninox
Ninox Triggers & Actions
Record is created in Ninox
Triggers the automation when a new record is created
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Record is updated in Ninox
Triggers the automation when any record is updated
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Create record in Ninox
Generates a new record
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Update record in Ninox
Updates a record with new information
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Search record in Ninox
Searches for a record within a given database
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What can you automate with Gmail + Ninox?

Streamline your workflow by turning incoming emails into structured database records and updating records automatically as threads evolve.

What you can automate?
📥
Turn every incoming email into a structured record
Capture messages the moment they arrive in Gmail and generate a corresponding record in Ninox automatically, removing manual copy-pasting entirely.
📝
Map complete email fields into database columns
Extract sender details, subject lines, and email bodies directly into separate Ninox fields so your database remains clean and structured.
🔔
Trigger instant team notifications on new entries
Alert your team members the second a new Ninox record is created from a Gmail message, ensuring rapid response times.
🔀
Route inquiries based on specific email keywords
Sort incoming messages into different Ninox tables or trigger distinct workflows depending on the content submitted in the email.
🔄
Keep existing database records up to date
Automatically update matching Ninox records whenever a reply or follow-up email is received in your Gmail thread.
🔍
Search records before creating new entries
Check your Ninox database for existing records before logging new emails, preventing duplicate entries and cluttered tables.
📋
Handle later thread status changes efficiently
Update record stages in Ninox when an email thread is closed, labeled, or moved to a new folder in Gmail.
🌐
Extend workflows to connected messaging apps
Push record updates and email notifications straight to Slack the moment your core Gmail and Ninox automation executes.
And much more...

Who is Gmail + Ninox integration for?

Operations teams, developers, and project managers handling customer communications and database records benefit from automated syncing that eliminates manual data entry.

Data analysts
Data analysts
Project coordinators
Project coordinators
Account managers
Account managers
Customer success teams
Customer success teams
Database administrators
Database administrators
Operations managers
Operations managers
📊
Data analysts
You're reviewing inbox requests to log metrics in Ninox, but your reports stay outdated because manual entry lags behind incoming emails — this integration means every new email populates a Ninox record instantly and your dashboards stay current.
Project coordinators
You're tracking client requests arriving via Gmail into Ninox, but urgent tasks slip by because notifications take hours to reach your database — automating both apps means every incoming email creates a Ninox record immediately so nothing gets missed.
🤝
Account managers
You're managing stakeholder communications in Gmail and updating Ninox later, but clients ask for status updates before your database reflects their last email — connecting these apps means every thread updates your Ninox records automatically and client reviews run smoothly.
📦
Customer success teams
You're handling high volumes of inbound support emails and trying to log them in Ninox, but manual tracking leaves massive data gaps — with this integration, every incoming email generates a clean Ninox record and your customer history stays complete.
⚙️
Database administrators
You're waiting for team members to forward important emails before updating Ninox, but critical details get lost in transit — this integration means every email creates an organised Ninox record without manual intervention.
📑
Operations managers
You're auditing communication histories stored across Gmail while trying to maintain clean Ninox tables, but manual syncing creates mismatched records — connecting these apps means every communication is logged precisely and your audit trails stay accurate.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate Gmail + Ninox

Build and manage your Gmail + Ninox automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Gmail + Ninox with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect Gmail to Ninox?
Frequently Asked Questions
You can connect Gmail to Ninox in 1 click using ready-made templates on Integrately or by asking Integrately AI to build your custom workflow. It also connects with tools like Google Calendar, Slack, and Stripe instantly.
Can I automatically turn incoming Gmail emails into Ninox database records?
Frequently Asked Questions
Can I connect Gmail, Ninox, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Gmail and Ninox?
Frequently Asked Questions
How does Gmail handle data mapping when creating Ninox records?
Frequently Asked Questions
Can Ninox trigger updates when records change?
Frequently Asked Questions
Do I need coding skills to automate Gmail and Ninox?
Frequently Asked Questions
Is the Gmail and Ninox integration free?
Frequently Asked Questions
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Want to automate something else in your workflow?

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