FreshBooks + Insightly Integration

Integrate FreshBooks to Insightly in one click, or tell Integrately AI how you want each client handled. Sync client profiles, create contacts, track invoices, and log projects automatically.

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1.
  • FreshBooks
    Invoice is created in FreshBooks Instant
  • FreshBooks
    Invoice is updated in FreshBooks Instant
  • FreshBooks
    Filtered Invoice is created in FreshBooks
  • FreshBooks
    Client is created in FreshBooks Instant
  • FreshBooks
    Invoice Payment is created in FreshBooks Instant
  • FreshBooks
    Project is created in FreshBooks Instant
  • FreshBooks
    Project is updated in FreshBooks Instant
  • FreshBooks
    Estimate is created in FreshBooks Instant
  • FreshBooks
    Estimate is updated in FreshBooks Instant
  • FreshBooks
    Time Entry is created in FreshBooks Instant
  • FreshBooks
    Staff Member is created in FreshBooks
  • Insightly
    Task is created in Insightly
  • Insightly
    Lead is created in Insightly
  • Insightly
    Lead is updated in Insightly
  • Insightly
    Organisation is added in Insightly
  • Insightly
    Organisation is updated in Insightly
  • Insightly
    Contact is updated in Insightly
  • Insightly
    Contact is created in Insightly
  • Insightly
    Project is created in Insightly
  • Insightly
    Opportunity is created in Insightly
  • Insightly
    Opportunity is updated in Insightly
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2.
  • FreshBooks
    Create invoice in FreshBooks
  • FreshBooks
    Send invoice in FreshBooks
  • FreshBooks
    Update invoice in FreshBooks
  • FreshBooks
    Search invoice in FreshBooks
  • FreshBooks
    Create client in FreshBooks
  • FreshBooks
    Search customer in FreshBooks
  • FreshBooks
    Update client in FreshBooks
  • FreshBooks
    Create time entry in FreshBooks
  • FreshBooks
    Add payment to invoice in FreshBooks
  • FreshBooks
    Create other income in FreshBooks
  • FreshBooks
    Get customer by id in FreshBooks
  • FreshBooks
    Create expense in FreshBooks
  • FreshBooks
    Create estimate in FreshBooks
  • FreshBooks
    Create project in FreshBooks
  • Insightly
    Update task in Insightly
  • Insightly
    Update Contact in Insightly
  • Insightly
    Get task by ID in Insightly
  • Insightly
    Get organization by ID in Insightly
  • Insightly
    Get opportunity by ID in Insightly
  • Insightly
    Update opportunity in Insightly
  • Insightly
    Create contact in Insightly
  • Insightly
    Search contact in Insightly
  • Insightly
    Create opportunity in Insightly
  • Insightly
    Create lead in Insightly
  • Insightly
    Search lead in Insightly
  • Insightly
    Create task in Insightly
  • Insightly
    Search user in Insightly
  • Insightly
    Create organisation in Insightly
  • Insightly
    Search organisation in Insightly
  • Insightly
    Create project in Insightly
  • Insightly
    Search project in Insightly
  • Insightly
    Get contact by id in Insightly
  • Insightly
    Search opportunity in Insightly
  • Insightly
    Delete opportunity in Insightly
  • Insightly
    Link objects in Insightly
  • Insightly
    Get project by ID in Insightly
  • Insightly
    Update project in Insightly
  • Insightly
    Delete project in Insightly

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Ready Workflows Ready Workflows for FreshBooks + Insightly Integration

Capture clients, track invoices, organise contacts, update projects, and monitor sales, all in just one click.

Most popular automationsmost-popular-automations
FreshBooks + Insightly Integration

Create Insightly contact for new FreshBooks client

If you are using FreshBooks, then you may want to also use Insightly to manage your customer relationships. With the help of this automation, whenever you create a client in FreshBooks, a corresponding contact will be created in Insightly.

This way, you can easily keep track of all your customers' information in one place. Plus, you can send out mass emails and text messages to all your contacts with just a few clicks. So why not try it out today?
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Insightly + FreshBooks Integration

Create FreshBooks client for new Insightly contact

In order to keep your accounting and customer records in sync, when you create a contact in Insightly, this automation will automatically create a client in FreshBooks.

This way, you always have accurate information at your fingertips and don't have to worry about manual data entry. Stay organized and efficient with Insightly and FreshBooks!
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Insightly + FreshBooks Integration

Create FreshBooks client from new Insightly organisation

If you have created a organisation in Insightly, it's important to create a client in FreshBooks. This will help ensure that your accounts are properly linked and that the transactions between your two accounts are correctly recorded. Thereby helping keep all of your information in one place and making it easy to track your company's finances.
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FreshBooks + Insightly Integration

Create Insightly organisation from new FreshBooks invoice

If you're a small business owner who uses FreshBooks to manage your finances, you may be wondering if there's a way to automatically create a organisation profile in Insightly whenever an invoice is created.

Thankfully, there is! Just setup this automation to stay organized and streamlined with Insightly and FreshBooks!
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FreshBooks + Insightly Integration

Create Insightly task for new FreshBooks payment

When you make a payment in FreshBooks, be sure to create a task in Insightly! This will ensure that your team is aware of the payment and can update the books as needed.

Creating a task also allows you to track the progress of the payment and ensure that it is processed properly. Don't forget to include a due date so that your team knows when it is due!
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FreshBooks + Insightly Integration

Create Insightly task for new FreshBooks invoice

If you use FreshBooks to manage your invoice, you can also use Insightly to create and manage task associated with those invoice. Creating a task in Insightly will remind you of the important details related to the invoice, such as due dates and payment terms.

You can also keep all of your invoicing information in one place, making it easy to stay organized and on top of your finances.
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FreshBooks + Insightly Integration

Create Insightly task for new FreshBooks client

With the growth of FreshBooks, many companies are looking for ways to connect their FreshBooks account with their Customer Relationship Management (CRM) system. One way to accomplish this is to create a task in Insightly every time a client is created in FreshBooks.

This can save you time when you need to keep track of what needs to be done for each customer, and will help you to continue providing top-notch service to your customers.
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Insightly + FreshBooks Integration

Create FreshBooks order for new Insightly opportunity

Managing your business finances can be a daunting task, but with the right tools it can be a lot easier. Insightly and FreshBooks work together to make accounting and bookkeeping simple.

When you create a opportunity in Insightly, it will automatically create an order in FreshBooks. This integration makes it easy to keep track of your business sales and expenses. Keep your finances organized and streamlined with Insightly and FreshBooks.
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Insightly + FreshBooks Integration

Create FreshBooks invoice from new Insightly opportunity

Do you use Insightly to keep track of your company's opportunity? If so, did you know that you can also use it to create invoice directly in FreshBooks?

This can save you a lot of time and hassle since you won't have to manually enter any information. Just set up this automation and start billing your customers right away.
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Connect more apps to your FreshBooks + Insightly flow

Connect payment gateways, email tools, and team chat to extend your accounting and CRM setup. Pick a combination and activate it in one click.

FreshBooks
Insightly
+
StripeStripe (3)
+
GmailGmail (3)
+
MailchimpMailchimp (3)
+
CalendlyCalendly (3)
+
SlackSlack (3)
+
Google DriveGoogle Drive (3)
S
F
I
Add every new Stripe payment to FreshBooks as an invoice payment, and update the matching Insightly opportunity.
Stripe payments update your FreshBooks invoices and Insightly opportunities instantly, keeping your financial records and pipeline aligned.
S
F
I
When a Stripe subscription fails, update the FreshBooks invoice and create a task in Insightly for follow-up.
Failed Stripe charges update your FreshBooks records and open an Insightly task so your team can follow up immediately.
S
F
I
Create a FreshBooks client when a new Stripe customer is added, and log the contact in Insightly.
New Stripe customers generate a FreshBooks client profile and an Insightly contact record automatically in one step.

Supported triggers and actions for FreshBooks and Insightly

Mix and match to build the exact automation you need

FreshBooks
FreshBooks Triggers & Actions
Instant
Invoice is created in FreshBooks
Triggers the automation when any invoice is added or modified
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Instant
Invoice is updated in FreshBooks
Triggers the automation when an invoice is updated
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Filtered Invoice is created in FreshBooks
Triggers the automation when a particular action in the workflow fails
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Instant
Client is created in FreshBooks
Triggers the automation when a new client is created
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Instant
Invoice Payment is created in FreshBooks
Triggers the automation when payment is attempted against an invoice
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Instant
Project is created in FreshBooks
Triggers the automation when a new project is created
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Instant
Project is updated in FreshBooks
Triggers the automation when a project is updated
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Instant
Estimate is created in FreshBooks
Triggers the automation when a new estimate is created
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Instant
Estimate is updated in FreshBooks
Triggers the automation when any estimate is modified
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Instant
Time Entry is created in FreshBooks
Triggers the automation when a new time entry is created
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Staff Member is created in FreshBooks
Triggers the automation when a new staff member is added
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Create invoice in FreshBooks
Generates invoices for sales transactions
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Send invoice in FreshBooks
Generates and send invoices to clients
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Update invoice in FreshBooks
Updates invoice details based on new information
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Search invoice in FreshBooks
Locates and retrieves invoices with
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Create client in FreshBooks
Generates a new client profile
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Search customer in FreshBooks
Locates and retrieves customer information
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Update client in FreshBooks
Updates client information
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Create time entry in FreshBooks
Creates a new time entry without manual input
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Add payment to invoice in FreshBooks
Adds payment details to the invoice upon receiving a payment
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Create other income in FreshBooks
Records other income
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Get customer by id in FreshBooks
Retrieves customer information based on their id
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Create expense in FreshBooks
Generates a new expense record
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Create estimate in FreshBooks
Adds a new contact to the contact list
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Create project in FreshBooks
Creates a new project
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Insightly
Insightly Triggers & Actions
Task is created in Insightly
Triggers the automation when a new task is created
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Lead is created in Insightly
Triggers the automation when a new lead is created
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Lead is updated in Insightly
Triggers the automation when the lead information is updated
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Organisation is added in Insightly
Triggers the automation when a new organization is created
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Organisation is updated in Insightly
Triggers the automation when any organization's profile is modified
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Contact is updated in Insightly
Triggers the automation when a contact is updated
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Contact is created in Insightly
Triggers the automation when a new contact is created
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Project is created in Insightly
Triggers the automation when a new project is created
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Opportunity is created in Insightly
Triggers the automation when any opportunity is updated
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Opportunity is updated in Insightly
Triggers the automation when an opportunity is updated
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Update task in Insightly
Updated a task
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Update Contact in Insightly
Updates contact information
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Get task by ID in Insightly
Retrieves task details based on ID
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Get organization by ID in Insightly
Retrieves organization details based on ID
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Get opportunity by ID in Insightly
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Update opportunity in Insightly
Updates the opportunity details as needed
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Create contact in Insightly
Adds a new contact to the database
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Search contact in Insightly
Finds and retrieves contact information
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Create opportunity in Insightly
Creates a new instance of the support system
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Create lead in Insightly
Generates new leads for potential customers
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Search lead in Insightly
Retrieves information for a particular lead
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Create task in Insightly
Creates a new task
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Search user in Insightly
Searches for a user
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Create organisation in Insightly
Generates a new invoice
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Search organisation in Insightly
Finds and retrieves information about a organization
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Create project in Insightly
Creates a new project
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Search project in Insightly
Searches for a project
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Get contact by id in Insightly
Retrieves a contact's information based on their id
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Search opportunity in Insightly
Searches for a opportunity
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Delete opportunity in Insightly
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Link objects in Insightly
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Get project by ID in Insightly
Searches for a project using the id
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Update project in Insightly
Updates a project
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Delete project in Insightly
Auomatically deletes a project
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What can you automate with FreshBooks + Insightly?

Streamline your financial records, client onboarding, and CRM pipelines with automated workflows built for growing businesses.

What you can automate?
🔄
Sync client profiles between accounting and CRM
Automatically create an Insightly contact whenever a new client is registered in FreshBooks, keeping your customer database updated without double data entry.
📄
Capture every submitted invoice and estimate detail
Map all available line items and custom fields from FreshBooks invoices into Insightly opportunities instead of just basic contact names.
🔔
Alert your team the moment a payment arrives
Send instant notifications to your sales or finance channel whenever an invoice payment is logged in FreshBooks.
🔀
Route records based on submitted invoice amounts
Create high-priority Insightly opportunities for large FreshBooks invoices while routing standard billing items to regular queues.
🔄
Keep CRM data current as client details change
Automatically update existing Insightly contacts and organisations whenever client information or project scopes are modified in FreshBooks.
🔍
Search and update instead of creating duplicates
Check if an organisation or contact already exists in Insightly before creating a new record from FreshBooks client data.
⏱️
Handle later status changes like paid or overdue
Update project stages in Insightly automatically when FreshBooks invoices are marked as paid or estimates are accepted.
🔌
Extend your workflow with external apps
Trigger downstream actions in Slack, Gmail, or Stripe after your FreshBooks and Insightly automation finishes executing.
And much more...

Who is FreshBooks + Insightly integration for?

Accountants, sales managers, and project leads who need seamless data flow between invoicing and customer relationship management find their manual entry work eliminated instantly.

Financial analysts
Financial analysts
Sales representatives
Sales representatives
Project coordinators
Project coordinators
Billing managers
Billing managers
Account executives
Account executives
Operations directors
Operations directors
📈
Financial analysts
You're reconciling billing reports against customer accounts but your CRM only updates when someone manually exports invoices, so your revenue numbers are always lagging behind — this integration means every new payment flows directly into your tracking systems and your financial data stays current.
Sales representatives
You need to follow up with prospective clients immediately after estimates are sent, but billing records live in accounting software where you rarely look — with this integration, every estimate update triggers instant CRM alerts so you can close deals without missing a beat.
📋
Project coordinators
You answer to clients who want to see active project progress alongside billing details, but your team spends hours cross-referencing separate platforms — automating both apps means project milestones and invoices sync up automatically to keep stakeholders fully informed.
📊
Billing managers
The volume of new clients and invoices is too high for anyone to keep up by hand, leading to missed client profiles and unrecorded payments — connecting these apps means every client creation and invoice payment is handled instantly without administrative backlog.
🤝
Account executives
You own the next client onboarding step and depend on someone upstream to hand over closed deals and contact info, resulting in frustrating delays — this integration means closed opportunities instantly generate client profiles and tasks for immediate handover.
🗂️
Operations directors
You need a reliable audit history across customer relationships and invoicing records, but manual data entry keeps leaving frustrating gaps in your database — automating both apps means every record matches perfectly across systems without human error.
Our team

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Our team can create automations for you... At no extra cost!

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Why choose Integrately to automate FreshBooks + Insightly

Build and manage your FreshBooks + Insightly automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect FreshBooks + Insightly with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect FreshBooks to Insightly?
Frequently Asked Questions
You can connect FreshBooks to Insightly instantly using 1-click ready workflows or by asking Integrately AI to build your automation. Link your accounts, select your preferred trigger and action events, and your data flows smoothly between tools alongside 1,500+ other apps like Slack, Gmail, and Stripe.
Can I automatically create Insightly contacts when clients are created in FreshBooks?
Frequently Asked Questions
Can I connect FreshBooks, Insightly, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for FreshBooks and Insightly?
Frequently Asked Questions
How does FreshBooks handle invoice payment tracking with this integration?
Frequently Asked Questions
Can Insightly opportunities be updated when FreshBooks invoices are created?
Frequently Asked Questions
Do I need coding skills to automate FreshBooks and Insightly?
Frequently Asked Questions
Is the FreshBooks and Insightly integration free?
Frequently Asked Questions
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You Can Also Connect FreshBooks or Insightly With 1500+ Other Apps

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