EspoCRM + Xero Integration

Integrate EspoCRM to Xero in one click, or tell Integrately AI how you want each contact handled. Sync customer details, generate invoices, update your ledger, and track payments automatically.

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Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • EspoCRM
    Target list is created in EspoCRM Instant
  • EspoCRM
    Contact is created in EspoCRM Instant
  • EspoCRM
    Contact is deleted in EspoCRM Instant
  • EspoCRM
    Contact is updated in EspoCRM Instant
  • EspoCRM
    Task is created in EspoCRM Instant
  • EspoCRM
    Task is updated in EspoCRM Instant
  • EspoCRM
    Task is deleted in EspoCRM Instant
  • EspoCRM
    Account is created in EspoCRM Instant
  • EspoCRM
    Opportunity is created in EspoCRM Instant
  • EspoCRM
    Meeting is created in EspoCRM Instant
  • EspoCRM
    Opportunity is updated in EspoCRM Instant
  • EspoCRM
    Case is created in EspoCRM Instant
  • EspoCRM
    Account is updated in EspoCRM Instant
  • EspoCRM
    Account is deleted in EspoCRM Instant
  • EspoCRM
    Opportunity is deleted in EspoCRM Instant
  • EspoCRM
    Case is updated in EspoCRM Instant
  • EspoCRM
    Case is deleted in EspoCRM Instant
  • EspoCRM
    Meeting is updated in EspoCRM Instant
  • EspoCRM
    Meeting is deleted in EspoCRM Instant
  • EspoCRM
    Lead is updated in EspoCRM Instant
  • EspoCRM
    Lead is created in EspoCRM Instant
  • EspoCRM
    Lead is deleted in EspoCRM Instant
  • EspoCRM
    Call is created in EspoCRM Instant
  • EspoCRM
    Call record is updated in EspoCRM Instant
  • EspoCRM
    Call is deleted in EspoCRM Instant
  • Xero
    Contact is created/updated in Xero
  • Xero
    Contact (supplier) in Xero
  • Xero
    Sales Invoice is created/updated in Xero
  • Xero
    Expense claim receipt is created/updated in Xero
  • Xero
    Payment is created/updated in Xero
  • Xero
    Quote is created/updated in Xero
  • Xero
    Account is created/updated in Xero
  • Xero
    Item is created/updated in Xero
  • Xero
    Purchase Order is created/updated in Xero
  • Xero
    Bill is created/updated in Xero
  • Xero
    Bank Transfer is created in Xero
  • Xero
    Bank Transaction is created/updated in Xero
  • Xero
    User is created/updated in Xero
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2.
  • EspoCRM
    Search lead by name in EspoCRM
  • EspoCRM
    Create contact in EspoCRM
  • EspoCRM
    Search contact in EspoCRM
  • EspoCRM
    Update contact in EspoCRM
  • EspoCRM
    Delete contact in EspoCRM
  • EspoCRM
    Create lead in EspoCRM
  • EspoCRM
    Search lead email in EspoCRM
  • EspoCRM
    Update lead in EspoCRM
  • EspoCRM
    Delete lead in EspoCRM
  • EspoCRM
    Create task in EspoCRM
  • EspoCRM
    Create account in EspoCRM
  • EspoCRM
    Create case in EspoCRM
  • EspoCRM
    Create meeting in EspoCRM
  • EspoCRM
    Search account in EspoCRM
  • EspoCRM
    Update account in EspoCRM
  • EspoCRM
    Delete opportunity in EspoCRM
  • EspoCRM
    Delete meeting in EspoCRM
  • EspoCRM
    Create opportunity in EspoCRM
  • EspoCRM
    Search opportunity in EspoCRM
  • EspoCRM
    Search meeting in EspoCRM
  • EspoCRM
    Update opportunity in EspoCRM
  • EspoCRM
    Update meeting in EspoCRM
  • EspoCRM
    Search case in EspoCRM
  • EspoCRM
    Update case in EspoCRM
  • EspoCRM
    Delete account in EspoCRM
  • EspoCRM
    Delete case in EspoCRM
  • EspoCRM
    Create call in EspoCRM
  • EspoCRM
    Search call in EspoCRM
  • EspoCRM
    Update call in EspoCRM
  • EspoCRM
    Delete call in EspoCRM
  • Xero
    Search item by name in Xero
  • Xero
    Get online invoice URL in Xero
  • Xero
    Update invoice items in Xero
  • Xero
    Create item code in Xero
  • Xero
    Add attachment to purchase order in Xero
  • Xero
    Add attachment to contact in Xero
  • Xero
    Create task in Xero
  • Xero
    Create project in Xero
  • Xero
    Add attachment to invoice in Xero
  • Xero
    Create sales invoice in Xero
  • Xero
    Create sales invoice for existing contact in Xero
  • Xero
    Search sales invoice in Xero
  • Xero
    Get sales invoice by id in Xero
  • Xero
    Create contact in Xero
  • Xero
    Search contact by email address in Xero
  • Xero
    Search contact by name in Xero
  • Xero
    Update contact in Xero
  • Xero
    Search contact by account number in Xero
  • Xero
    Create payment in Xero
  • Xero
    Create quote in Xero
  • Xero
    Create bill in Xero
  • Xero
    Create purchase order in Xero
  • Xero
    Add items to existing sales invoice in Xero
  • Xero
    Send sales invoice by email in Xero
  • Xero
    Search item in Xero
  • Xero
    Create bank transfer in Xero
  • Xero
    Create credit note in Xero
  • Xero
    Create bank transaction in Xero
  • Xero
    Search account in Xero

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Ready Workflows Ready Workflows for EspoCRM + Xero Integration

Capture new contacts, generate invoices, log payments, update accounting records, and track financial transactions, all in just one click.

Most popular automationsmost-popular-automations
Xero + EspoCRM Integration

Create EspoCRM task for new Xero payment

When you make a payment in Xero, be sure to create a task in EspoCRM! This will ensure that your team is aware of the payment and can update the books as needed.

Creating a task also allows you to track the progress of the payment and ensure that it is processed properly. Don't forget to include a due date so that your team knows when it is due!
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Xero + EspoCRM Integration

Create EspoCRM task for new Xero sales invoice

If you use Xero to manage your sales invoice, you can also use EspoCRM to create and manage task associated with those sales invoice. Creating a task in EspoCRM will remind you of the important details related to the sales invoice, such as due dates and payment terms.

You can also keep all of your invoicing information in one place, making it easy to stay organized and on top of your finances.
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Xero + EspoCRM Integration

Create EspoCRM task for new Xero order

If you use Xero as your bookkeeping software, there's an easy way to create task in EspoCRM. With the help of this automation, whenever you create a new order in Xero, a task will automatically be created in EspoCRM for that order.

This is a great way to keep track of your orders and make sure that all the necessary steps are taken to fulfill them. Having task associated with each order makes it easy to keep track of what still needs to be done and prevents any steps from falling through the cracks.

Start taking advantage of the automatic task creation!
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Xero + EspoCRM Integration

Create EspoCRM contact for new Xero contact

CRMs are designed to help businesses manage their customer data. By tracking customer interactions, CRMs can help businesses identify trends and optimize their marketing and sales efforts.

However, some businesses find that they need more than one CRM to effectively manage their customer data. For example, a business with a large customer base may need one CRM for sales and another for marketing. Alternatively, a business with multiple locations may need a CRM for each location.

Using this Xero - EspoCRM integration, anytime a new Xero contact is created, an EspoCRM contact should be automatically generated as well. This integration will help to keep your data consistent and up-to-date, and it will save you time by eliminating the need to manually enter information into both systems.
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Xero + EspoCRM Integration

Create EspoCRM task for new Xero contact

In Xero, when you create a contact, it automatically creates a task in EspoCRM for that contact. This is a great way to keep track of all your interactions with each customer. You can also see all the task associated with a particular contact on their contact profile.

This makes it easy to stay organized and ensure no important steps are missed when working with a customer.
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EspoCRM + Xero Integration

Create Xero task for new EspoCRM contact

In EspoCRM, when you create a contact, it automatically creates a task in Xero for that contact. This is a great way to keep track of all your interactions with each customer. You can also see all the task associated with a particular contact on their contact profile.

This makes it easy to stay organized and ensure no important steps are missed when working with a customer.
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  • 1of1
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Connect more apps to your EspoCRM + Xero flow

Streamline customer billing by connecting your core apps with email, messaging, payment, and scheduling tools. Pick a combination and activate it in one click.

EspoCRM
Xero
+
GmailGmail (3)
+
SlackSlack (3)
+
StripeStripe (2)
+
HubSpotHubSpot (2)
+
Google SheetsGoogle Sheets (2)
+
CalendlyCalendly (1)
E
X
G
Create a Xero sales invoice for every new EspoCRM contact, and send a confirmation email in Gmail
New EspoCRM contacts automatically trigger a sales invoice in Xero and a confirmation email in Gmail, keeping your books and clients aligned.
X
E
G
When a sales invoice is created or updated in Xero, update the contact in EspoCRM and send a summary email in Gmail
Keep your EspoCRM contacts updated whenever Xero invoicing changes, and notify your team via Gmail.
X
E
G
Use Claude to summarise new Xero payments, update the EspoCRM contact, and email the finance team via Gmail
Analyse payment details with AI, update your CRM records, and brief your finance team automatically.

Supported triggers and actions for EspoCRM and Xero

Mix and match to build the exact automation you need

EspoCRM
EspoCRM Triggers & Actions
Instant
Target list is created in EspoCRM
Triggers the automation when a new target list is created
Try it โ†’
Instant
Contact is created in EspoCRM
Triggers the automation when a new contact is created
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Instant
Contact is deleted in EspoCRM
Triggers the automation when a contact is removed from the particular list
Try it โ†’
Instant
Contact is updated in EspoCRM
Triggers the automation when a contact is updated
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Instant
Task is created in EspoCRM
Triggers the automation when a new task is created
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Instant
Task is updated in EspoCRM
Triggers the automation when any task is updated
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Instant
Task is deleted in EspoCRM
Triggers the automation when a task is deleted
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Instant
Account is created in EspoCRM
Triggers the automation when a new account is created
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Instant
Opportunity is created in EspoCRM
Triggers the automation when any opportunity is updated
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Instant
Meeting is created in EspoCRM
Triggers the automation when a new meeting is scheduled
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Instant
Opportunity is updated in EspoCRM
Triggers the automation when any opportunity is updated
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Instant
Case is created in EspoCRM
Triggers the automation when a new case is created
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Instant
Account is updated in EspoCRM
Triggers the automation when an account is updated
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Instant
Account is deleted in EspoCRM
Triggers the automation when an account is deleted
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Instant
Opportunity is deleted in EspoCRM
Triggers the automation when any opportunity is deleted
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Instant
Case is updated in EspoCRM
Triggers the automation when any case is updated
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Instant
Case is deleted in EspoCRM
Triggers the automation when any case is deleted
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Instant
Meeting is updated in EspoCRM
Triggers the automation when the details of any meeting are updated
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Instant
Meeting is deleted in EspoCRM
Triggers the automation when a meeting is deleted
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Instant
Lead is updated in EspoCRM
Triggers the automation when the lead information is updated
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Instant
Lead is created in EspoCRM
Triggers the automation when a new lead is created
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Instant
Lead is deleted in EspoCRM
Triggers the automation when a lead is removed from the system
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Instant
Call is created in EspoCRM
Triggers the automation when a new call is made
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Instant
Call record is updated in EspoCRM
Triggers the automation when call details are modified
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Instant
Call is deleted in EspoCRM
Triggers the automation when a call is deleted from the log
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Search lead by name in EspoCRM
Try it โ†’
Create contact in EspoCRM
Adds a new contact to the database
Try it โ†’
Search contact in EspoCRM
Finds and retrieves contact information
Try it โ†’
Update contact in EspoCRM
Updates contact information with new details
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Delete contact in EspoCRM
Removes a contact from the address book
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Create lead in EspoCRM
Generates new leads for potential customers
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Search lead email in EspoCRM
Searches for a lead's email
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Update lead in EspoCRM
Updates the lead information
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Delete lead in EspoCRM
Removes a lead from the database
Try it โ†’
Create task in EspoCRM
Creates a new task
Try it โ†’
Create account in EspoCRM
Generates a new account
Try it โ†’
Create case in EspoCRM
Generates a new case entry
Try it โ†’
Create meeting in EspoCRM
Schedule a meeting
Try it โ†’
Search account in EspoCRM
Searches for account information
Try it โ†’
Update account in EspoCRM
Updates account information
Try it โ†’
Delete opportunity in EspoCRM
Removes a opportunity from the system
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Delete meeting in EspoCRM
Removes a scheduled meeting from the calendar
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Create opportunity in EspoCRM
Creates a new instance of the support system
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Search opportunity in EspoCRM
Searches for a opportunity
Try it โ†’
Search meeting in EspoCRM
Searches for a meeting
Try it โ†’
Update opportunity in EspoCRM
Updates the opportunity details as needed
Try it โ†’
Update meeting in EspoCRM
Updates meeting details
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Search case in EspoCRM
Searches for a case record
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Update case in EspoCRM
Updates case details
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Delete account in EspoCRM
Removes an account and all associated data from the system
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Delete case in EspoCRM
Removes the particular case from the system
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Create call in EspoCRM
Initiates a call to the recipient
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Search call in EspoCRM
Searches for a call
Try it โ†’
Update call in EspoCRM
Updates call information
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Delete call in EspoCRM
Deletes a call entry from the database
Try it โ†’
Xero
Xero Triggers & Actions
Contact is created/updated in Xero
Triggers the automation when a contact is created or updated
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Contact (supplier) in Xero
Triggers the automation when a supplier contact is created or updated
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Sales Invoice is created/updated in Xero
Triggers the automation when a sales invoice is created or updated
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Expense claim receipt is created/updated in Xero
Triggers the automation when any expense claim receipt is created or updated
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Payment is created/updated in Xero
Triggers the automation when a payment is created or updated
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Quote is created/updated in Xero
Triggers the automation when a quote is created or updated
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Account is created/updated in Xero
Triggers the automation when an account is created or updated
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Item is created/updated in Xero
Triggers the automation when an item is created or updated
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Purchase Order is created/updated in Xero
Triggers the automation when a purchase order is created or updated
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Bill is created/updated in Xero
Triggers the automation when a new bill is created or updated
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Bank Transfer is created in Xero
Triggers the automation when a bank transfer occurs
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Bank Transaction is created/updated in Xero
Triggers the automation when a bank transaction is created or updated
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User is created/updated in Xero
Triggers the automation when a user is created or updated
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Search item by name in Xero
Locates and retrieves particular item information
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Get online invoice URL in Xero
Try it โ†’
Update invoice items in Xero
Updates the items in an invoice
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Create item code in Xero
Generates new unique item code
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Add attachment to purchase order in Xero
Uploads and attach files to purchase orders
Try it โ†’
Add attachment to contact in Xero
Attach files or documents to contact profiles
Try it โ†’
Create task in Xero
Creates a new task
Try it โ†’
Create project in Xero
Creates a new project
Try it โ†’
Add attachment to invoice in Xero
Attach files to generated invoices for easy reference
Try it โ†’
Create sales invoice in Xero
Generates a new sales invoice with pre-filled details
Try it โ†’
Create sales invoice for existing contact in Xero
Generates a new sales invoice for an existing contact
Try it โ†’
Search sales invoice in Xero
Searches for a sales invoice
Try it โ†’
Get sales invoice by id in Xero
Retrieves a sales invoice using the unique invoice id
Try it โ†’
Create contact in Xero
Adds a new contact to the database
Try it โ†’
Search contact by email address in Xero
Finds and retrieves contact information using their email address
Try it โ†’
Search contact by name in Xero
Finds information about a contact using the name
Try it โ†’
Update contact in Xero
Updates contact information with new details
Try it โ†’
Search contact by account number in Xero
Retrieves contact information based on the provided account number
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Create payment in Xero
Generates and process a payment transaction
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Create quote in Xero
Generates a new quote with pre-filled information
Try it โ†’
Create bill in Xero
Generates a new bill for the customer
Try it โ†’
Create purchase order in Xero
Generates a purchase order for approved requests
Try it โ†’
Add items to existing sales invoice in Xero
Adds selected items to an existing sales invoice
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Send sales invoice by email in Xero
Sends a sales invoice by email
Try it โ†’
Search item in Xero
Locates and retrieves particular item information
Try it โ†’
Create bank transfer in Xero
Initiates a bank transfer
Try it โ†’
Create credit note in Xero
Generates a credit note for returned items
Try it โ†’
Create bank transaction in Xero
Generates a bank transaction
Try it โ†’
Search account in Xero
Searches for account information
Try it โ†’

What can you automate with EspoCRM + Xero?

Streamline your customer relationship management and accounting operations with robust, automated workflows.

What you can automate?
๐Ÿงพ
Generate Xero invoices from EspoCRM contacts
Automatically create a sales invoice in Xero the moment a new contact is created in EspoCRM. Eliminate manual data entry between your CRM and accounting software.
๐Ÿ“‹
Capture every submitted contact detail
Map all available contact fields and billing addresses from EspoCRM straight into Xero invoices. Ensure your invoices always contain accurate customer information.
๐Ÿ””
Alert your team instantly on updates
Notify your finance or sales channel the moment an invoice is created or updated in Xero. Keep all departments informed of financial milestones.
๐Ÿ”€
Route workflows based on customer tier
Apply conditional logic to create different invoice items or send customized follow-ups depending on the data submitted in EspoCRM.
๐Ÿ”„
Keep accounting records updated in real time
Synchronize changes made to contacts or invoices across both EspoCRM and Xero automatically, preventing data discrepancies.
๐Ÿ›ก๏ธ
Prevent duplicate records with smart matching
Search existing contacts before creating new entries in Xero or EspoCRM, keeping your database clean and organized.
๐Ÿ’ณ
Manage payment status changes seamlessly
Trigger automated updates in EspoCRM whenever a Xero invoice status changes to paid, overdue, or refunded.
๐ŸŒ
Extend your workflow to external apps
Connect EspoCRM and Xero with third-party tools like Slack or Google Sheets to trigger multi-app operations and notifications.
And much more...

Who is EspoCRM + Xero integration for?

Finance teams, sales managers, and operations specialists use this integration to keep customer records and accounting data perfectly synchronized.

Finance Directors
Finance Directors
Sales Managers
Sales Managers
Account Managers
Account Managers
Operations Teams
Operations Teams
Account Executives
Account Executives
Bookkeepers
Bookkeepers
๐Ÿ“ˆ
Finance Directors
You review financial reports and reconcile accounts each week, but your invoicing data lags behind customer creation because staff enter details by hand โ€” this integration means every new contact in EspoCRM instantly generates a Xero sales invoice and your financial reports stay accurate.
โšก
Sales Managers
You need to track deal progress and ensure accounts are billed immediately after closing, but manual handoffs cause billing delays โ€” connecting these apps means sales milestones automatically trigger invoice generation and your team wastes zero time on paperwork.
๐Ÿค
Account Managers
You answer to clients who expect prompt billing and accurate account histories, but scattered records create confusion during check-ins โ€” with this integration, customer data and invoice statuses stay synchronized across both platforms.
๐Ÿ“Š
Operations Teams
The volume of new customer creation makes manual invoice entry impossible to keep up with, leading to billing bottlenecks โ€” automating both apps means every record flows straight into your accounting books without manual intervention.
๐Ÿ’ผ
Account Executives
You close deals in EspoCRM and depend on finance to bill the client, but communication gaps delay payment requests โ€” this integration means closing a deal immediately sets up the billing process in Xero.
๐Ÿ”
Bookkeepers
You need a reliable history of transactions and keep finding gaps between CRM records and accounting entries โ€” automating these workflows means your ledger always matches your customer relationship records.
Our team

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Our team can create automations for you... At no extra cost!

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Why choose Integrately to automate EspoCRM + Xero

Build and manage your EspoCRM + Xero automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect EspoCRM + Xero with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting โ€” just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
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2
Connect Accounts
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Automation is ready
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Frequently Asked Questions

How do I connect EspoCRM to Xero?
Frequently Asked Questions
You can connect EspoCRM to Xero instantly using Integrately. Set up 1-click automations or ask Integrately AI to build custom workflows linking your CRM and accounting tools with apps like Gmail, Slack, and Stripe.
Can I automatically create Xero invoices from EspoCRM contacts?
Frequently Asked Questions
Can I connect EspoCRM, Xero, and Google Sheets?
Frequently Asked Questions
What is a good Zapier alternative for EspoCRM and Xero?
Frequently Asked Questions
How does EspoCRM handle contact data transfer to Xero?
Frequently Asked Questions
How are Xero invoice updates reflected in EspoCRM?
Frequently Asked Questions
Do I need coding skills to automate EspoCRM and Xero?
Frequently Asked Questions
Is the EspoCRM and Xero integration free?
Frequently Asked Questions
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