EspoCRM + Vapi Integration
Integrate EspoCRM to Vapi in one click, or tell Integrately AI how you want each contact handled. Trigger voice calls, sync communication details, create tasks, and update your CRM automatically.
Free forever.Use premium features free for 14 days.1.
Target list is created in EspoCRM Instant- Contact is created in EspoCRM Instant
- Contact is deleted in EspoCRM Instant
- Contact is updated in EspoCRM Instant
- Task is created in EspoCRM Instant
- Task is updated in EspoCRM Instant
- Task is deleted in EspoCRM Instant
- Account is created in EspoCRM Instant
- Opportunity is created in EspoCRM Instant
- Meeting is created in EspoCRM Instant
- Opportunity is updated in EspoCRM Instant
- Case is created in EspoCRM Instant
- Account is updated in EspoCRM Instant
- Account is deleted in EspoCRM Instant
- Opportunity is deleted in EspoCRM Instant
- Case is updated in EspoCRM Instant
- Case is deleted in EspoCRM Instant
- Meeting is updated in EspoCRM Instant
- Meeting is deleted in EspoCRM Instant
- Lead is updated in EspoCRM Instant
- Lead is created in EspoCRM Instant
- Lead is deleted in EspoCRM Instant
- Call is created in EspoCRM Instant
- Call record is updated in EspoCRM Instant
- Call is deleted in EspoCRM Instant
2.
- Search lead by name in EspoCRM
- Create contact in EspoCRM
- Search contact in EspoCRM
- Update contact in EspoCRM
- Delete contact in EspoCRM
- Create lead in EspoCRM
- Search lead email in EspoCRM
- Update lead in EspoCRM
- Delete lead in EspoCRM
- Create task in EspoCRM
- Create account in EspoCRM
- Create case in EspoCRM
- Create meeting in EspoCRM
- Search account in EspoCRM
- Update account in EspoCRM
- Delete opportunity in EspoCRM
- Delete meeting in EspoCRM
- Create opportunity in EspoCRM
- Search opportunity in EspoCRM
- Search meeting in EspoCRM
- Update opportunity in EspoCRM
- Update meeting in EspoCRM
- Search case in EspoCRM
- Update case in EspoCRM
- Delete account in EspoCRM
- Delete case in EspoCRM
- Create call in EspoCRM
- Search call in EspoCRM
- Update call in EspoCRM
- Delete call in EspoCRM
Create squad in Vapi- Create chat in Vapi
- Create outbound phone call in Vapi
Trusted by experts at...
Ready Workflows for EspoCRM + Vapi Integration
Initiate voice calls, handle lead details, update tasks, log calls, and streamline communication, all in just one click.
Sorry, we don’t have a ready workflow for this combination yet.
Create your workflow with Integrately AI.Simply describe what you want to automate, and Integrately AI will build it for you.
Connect more apps to your EspoCRM + Vapi flow
Capture leads, trigger voice calls, and notify your team across your favorite tools. Pick a combination and activate it in one click.
+
Google Calendar (5)
Google Calendar (5) +
Calendly (4)
Calendly (4) +
Slack (4)
Slack (4) +
Gmail (4)
Gmail (4) +
HubSpot (4)
HubSpot (4) +
Zoom (4)
Zoom (4) E
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When a contact is created in EspoCRM, create an outbound phone call in Vapi, and schedule a follow-up event in Google Calendar.
New EspoCRM contacts trigger an immediate Vapi outbound phone call and a Google Calendar event, ensuring prompt outreach.
E
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When a lead is created in EspoCRM, initiate a Vapi chat, and add a reminder task in Google Calendar.
New EspoCRM leads immediately start a Vapi chat and place a reminder in Google Calendar for your team.
E
V
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When an opportunity is created in EspoCRM, create a Vapi squad, and block time in Google Calendar.
New EspoCRM opportunities spin up a Vapi squad and reserve discussion slots on Google Calendar.
E
V
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When a meeting is created in EspoCRM, trigger a Vapi outbound phone call and update Google Calendar.
Scheduled EspoCRM meetings automatically trigger a Vapi phone call confirmation and sync with Google Calendar.
E
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Use Claude to summarise new EspoCRM task notes, create a Vapi chat, and schedule a Google Calendar review.
Claude summarises EspoCRM tasks before Vapi starts a chat and Google Calendar blocks review time.
Supported triggers and actions for EspoCRM and Vapi
Mix and match to build the exact automation you need
EspoCRM Triggers & Actions
Instant
Target list is created in EspoCRM
Triggers the automation when a new target list is created
Try it → Instant
Contact is deleted in EspoCRM
Triggers the automation when a contact is removed from the particular list
Try it → Instant
Opportunity is created in EspoCRM
Triggers the automation when any opportunity is updated
Try it → Instant
Meeting is created in EspoCRM
Triggers the automation when a new meeting is scheduled
Try it → Instant
Opportunity is updated in EspoCRM
Triggers the automation when any opportunity is updated
Try it → Instant
Opportunity is deleted in EspoCRM
Triggers the automation when any opportunity is deleted
Try it → Instant
Meeting is updated in EspoCRM
Triggers the automation when the details of any meeting are updated
Try it → Instant
Lead is updated in EspoCRM
Triggers the automation when the lead information is updated
Try it → Instant
Lead is deleted in EspoCRM
Triggers the automation when a lead is removed from the system
Try it → Instant
Call record is updated in EspoCRM
Triggers the automation when call details are modified
Try it → Instant
Call is deleted in EspoCRM
Triggers the automation when a call is deleted from the log
Try it → What can you automate with EspoCRM + Vapi?
Connect EspoCRM triggers to Vapi voice AI operations to build seamless conversational workflows.
📞
Trigger outbound calls from CRM contacts
Initiate an outbound phone call in Vapi the moment a contact is created in EspoCRM. Speed up your sales outreach without switching tabs.
📝
Capture every submitted contact field
Map all available contact details and custom fields from EspoCRM into your Vapi conversational workflows. Ensure voice agents have complete customer context.
🔔
Alert your team instantly on new leads
Notify your staff the second a new lead or opportunity is created in EspoCRM and paired with Vapi actions.
🔀
Route workflows based on submitted fields
Trigger different Vapi conversational agents or chats depending on specific status values or tags in your EspoCRM records.
🔄
Keep records updated as data changes
Automatically update contact information and call logs across EspoCRM and Vapi whenever status updates occur.
🔍
Search and update existing records
Search for existing leads or contacts in EspoCRM before triggering Vapi calls to prevent duplicate outreach.
📋
Manage later status changes and tasks
Create follow-up tasks in EspoCRM when Vapi voice calls conclude or when customer opportunities move to new stages.
🌐
Extend your workflow to messaging tools
Connect your EspoCRM and Vapi flow with Slack or Gmail to notify teams and send follow-up emails automatically.
And much more...
Who is EspoCRM + Vapi integration for?
Sales teams, developers, and support managers automate voice AI workflows and CRM records to eliminate manual entry and speed up customer outreach.
Sales managers
Support teams
Account executives
Operations leads
Business developers
Customer success reps
📈
Sales managers
You're tracking customer interactions in EspoCRM but your voice agent records live in separate platforms, so the conversion metrics you report are always incomplete — this integration means every outbound call and chat syncs instantly and your pipeline data stays accurate.
⚡
Support teams
You need to act fast when customer cases arrive, but manual dialing slows down your initial response time — with this integration, every new case triggers voice outreach automatically and customers get immediate attention.
🤝
Account executives
You answer to clients who expect rapid follow-ups on new opportunities, but manual scheduling creates bottlenecks in your workflow — automating both apps means every new deal instantly initiates voice engagement and keeps clients informed.
📊
Operations leads
The volume of inbound leads is too high for your team to keep up by hand, leading to missed outreach opportunities — connecting these apps means voice agents handle initial contact while your EspoCRM database updates without manual work.
🎯
Business developers
You own the next step in lead qualification and depend on clean handoffs from your CRM records — this integration means every contact creation immediately triggers conversational workflows without manual data entry.
📂
Customer success reps
You need a reliable customer history in EspoCRM but keep finding gaps from unrecorded voice calls — this integration means every Vapi interaction is logged against the correct contact record and your history remains complete.
Did you know?
Our team can create automations for you... At no extra cost!
Tell us what type of automation you want to make?
Why choose Integrately to automate EspoCRM + Vapi
Build and manage your EspoCRM + Vapi automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect EspoCRM + Vapi with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?
1
Select Automation
2
Connect Accounts
3
Automation is ready
Connect EspoCRM + Vapi Now 
In Just 1 Click!
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Frequently Asked Questions
How do I connect EspoCRM to Vapi?
You can connect EspoCRM to Vapi in 1-click using ready-made templates on Integrately, or use Integrately AI to build custom voice workflows with tools like Slack and HubSpot.
Can I trigger outbound phone calls in Vapi when a new contact is created in EspoCRM?
Can I connect EspoCRM, Vapi, and Slack?
What is a good Zapier alternative for EspoCRM and Vapi?
How does EspoCRM handle contact data in this integration?
How does Vapi handle voice AI workflows in this setup?
Can I automate EspoCRM and Vapi without coding?
Is the EspoCRM and Vapi integration free?
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