DEAR Inventory + Wild Apricot Integration

Integrate DEAR Inventory to Wild Apricot in one click, or tell Integrately AI how you want each customer handled. Sync member databases, update contact records, generate invoices, and trigger follow-ups automatically.

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1.
  • DEAR Inventory
    Order is authorized in DEAR Inventory Instant
  • DEAR Inventory
    Sale invoice is authorized in DEAR Inventory Instant
  • DEAR Inventory
    Stock level is updated in DEAR Inventory Instant
  • DEAR Inventory
    Shipment is authorized in DEAR Inventory Instant
  • DEAR Inventory
    Quote is authorized in DEAR Inventory Instant
  • DEAR Inventory
    Shipment tracking number is changed in DEAR Inventory Instant
  • DEAR Inventory
    Sale pick is authorized in DEAR Inventory Instant
  • DEAR Inventory
    Additional info is added to sale in DEAR Inventory Instant
  • DEAR Inventory
    Sale is void/ undone in DEAR Inventory Instant
  • DEAR Inventory
    Sale pack is authorized in DEAR Inventory Instant
  • DEAR Inventory
    Partial payment is created in DEAR Inventory Instant
  • DEAR Inventory
    Sale is backordered in DEAR Inventory Instant
  • DEAR Inventory
    Supplier is created/ updated in DEAR Inventory Instant
  • DEAR Inventory
    Credit note is authorized in DEAR Inventory Instant
  • DEAR Inventory
    Customer is created/ updated in DEAR Inventory Instant
  • DEAR Inventory
    Full payment is created in DEAR Inventory Instant
  • DEAR Inventory
    Attachment is added to sale in DEAR Inventory Instant
  • Wild Apricot
    Membership is lapsed in Wild Apricot Instant
  • Wild Apricot
    Membership is created in Wild Apricot Instant
  • Wild Apricot
    Contact is created in Wild Apricot
  • Wild Apricot
    Event registration is created in Wild Apricot
  • Wild Apricot
    Payment is created or updated in Wild Apricot
  • Wild Apricot
    Invoice is created in Wild Apricot
  • Wild Apricot
    Audit log item is created in Wild Apricot
  • Wild Apricot
    Refund is Created or updated in Wild Apricot
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2.
  • DEAR Inventory
    Search sale in DEAR Inventory
  • DEAR Inventory
    Create sale in DEAR Inventory
  • DEAR Inventory
    Update sale in DEAR Inventory
  • DEAR Inventory
    Add attachment to sale in DEAR Inventory
  • DEAR Inventory
    Create customer in DEAR Inventory
  • DEAR Inventory
    Update customer in DEAR Inventory
  • DEAR Inventory
    Search customer in DEAR Inventory
  • DEAR Inventory
    Create stock adjustment in DEAR Inventory
  • DEAR Inventory
    Search product availability in DEAR Inventory
  • DEAR Inventory
    Add pack to sale in DEAR Inventory
  • DEAR Inventory
    Add shipment to sale in DEAR Inventory
  • DEAR Inventory
    Create supplier in DEAR Inventory
  • DEAR Inventory
    Update supplier in DEAR Inventory
  • DEAR Inventory
    Search supplier in DEAR Inventory
  • DEAR Inventory
    Create product in DEAR Inventory
  • DEAR Inventory
    Update product in DEAR Inventory
  • DEAR Inventory
    Search product in DEAR Inventory
  • DEAR Inventory
    Add payment to sale in DEAR Inventory
  • DEAR Inventory
    Search sale payments in DEAR Inventory
  • DEAR Inventory
    Search Sale Invoice in DEAR Inventory
  • Wild Apricot
    Get membership by ID in Wild Apricot
  • Wild Apricot
    Create contact in Wild Apricot
  • Wild Apricot
    Search contact in Wild Apricot
  • Wild Apricot
    Update contact in Wild Apricot
  • Wild Apricot
    Delete contact in Wild Apricot
  • Wild Apricot
    Create event in Wild Apricot
  • Wild Apricot
    Clone event in Wild Apricot
  • Wild Apricot
    Create event registration in Wild Apricot
  • Wild Apricot
    Create event registration type in Wild Apricot
  • Wild Apricot
    Check-in event attendee in Wild Apricot
  • Wild Apricot
    Create invoice in Wild Apricot

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Ready Workflows Ready Workflows for DEAR Inventory + Wild Apricot Integration

Sync customer databases, register members for events, update invoices, and notify your team, all in just one click.

Most popular automationmost-popular-automations
DEAR Inventory + Wild Apricot Integration

Create Wild Apricot contact for new DEAR Inventory customer

If you are using DEAR Inventory, then you may want to also use Wild Apricot to manage your customer relationships. With the help of this automation, whenever you create a customer in DEAR Inventory, a corresponding contact will be created in Wild Apricot.

This way, you can easily keep track of all your customers' information in one place. Plus, you can send out mass emails and text messages to all your contacts with just a few clicks. So why not try it out today?
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Wild Apricot + DEAR Inventory Integration

Create DEAR Inventory customer for new Wild Apricot contact

In order to keep your accounting and customer records in sync, when you create a contact in Wild Apricot, this automation will automatically create a customer in DEAR Inventory.

This way, you always have accurate information at your fingertips and don't have to worry about manual data entry. Stay organized and efficient with Wild Apricot and DEAR Inventory!
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Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your DEAR Inventory + Wild Apricot flow

Users frequently want to process payments, trigger marketing campaigns, and log financial records after their inventory and membership systems sync. Pick a combination and activate it in one click.

DEAR Inventory
Wild Apricot
+
StripeStripe (8)
+
MailchimpMailchimp (8)
+
QuickBooks OnlineQuickBooks Online (8)
+
EventbriteEventbrite (8)
+
Google SheetsGoogle Sheets (8)
+
SlackSlack (8)
W
D
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Create a Stripe customer when a contact is created in Wild Apricot and DEAR Inventory
New Wild Apricot contacts automatically generate DEAR Inventory customers and Stripe customer profiles without manual data entry.
W
D
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Create a Stripe invoice when an invoice is created in Wild Apricot and DEAR Inventory
Wild Apricot invoices immediately trigger DEAR Inventory sales and Stripe invoice creation for seamless billing.
W
D
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Add a Stripe charge when a payment is created or updated in Wild Apricot and DEAR Inventory
Wild Apricot payment updates instantly add payments to DEAR Inventory sales and record charges in Stripe.
D
W
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Create a Stripe customer when a customer is created or updated in DEAR Inventory and Wild Apricot
DEAR Inventory customer updates instantly sync to Wild Apricot member profiles and Stripe accounts.
W
D
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If a Wild Apricot payment is over five hundred dollars, record it in DEAR Inventory and create a charge in Stripe
High-value Wild Apricot payments automatically update DEAR Inventory sales and trigger enterprise Stripe charges.
W
D
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When a refund is updated in Wild Apricot, authorize credit notes in DEAR Inventory and refund Stripe charges
Wild Apricot refund updates trigger DEAR Inventory credit notes and process Stripe charge refunds automatically.
W
D
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Use ChatGPT to summarize Wild Apricot invoice notes, create DEAR Inventory sales, and generate Stripe invoices
ChatGPT analyzes Wild Apricot invoice notes before creating DEAR Inventory sales and Stripe invoices.
W
D
S
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When membership is created in Wild Apricot, create DEAR Inventory customers, set up Stripe accounts, and notify Slack
New Wild Apricot memberships trigger DEAR Inventory customer creation, Stripe setup, and Slack team alerts.

Supported triggers and actions for DEAR Inventory and Wild Apricot

Mix and match to build the exact automation you need

DEAR Inventory
DEAR Inventory Triggers & Actions
Instant
Order is authorized in DEAR Inventory
Triggers the automation when an order is authorized
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Instant
Sale invoice is authorized in DEAR Inventory
Triggers the automation when a sale invoice is authorized
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Instant
Stock level is updated in DEAR Inventory
Triggers the automation when the stock level changes
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Instant
Shipment is authorized in DEAR Inventory
Triggers the automation when a shipment is authorized
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Instant
Quote is authorized in DEAR Inventory
Triggers the automation when a quote is authorized
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Instant
Shipment tracking number is changed in DEAR Inventory
Triggers the automation when a shipment tracking number changes
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Instant
Sale pick is authorized in DEAR Inventory
Triggers the automation when a sale pick is authorized
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Instant
Additional info is added to sale in DEAR Inventory
Triggers the automation when additional information is added to a sale
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Instant
Sale is void/ undone in DEAR Inventory
Triggers the automation when a sale is voided or undone
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Instant
Sale pack is authorized in DEAR Inventory
Triggers the automation when a sale pack is authorized
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Instant
Partial payment is created in DEAR Inventory
Triggers the automation when payment is made partially
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Instant
Sale is backordered in DEAR Inventory
Triggers the automation when a sale is backordered
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Instant
Supplier is created/ updated in DEAR Inventory
Triggers the automation when a supplier is created or updated
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Instant
Credit note is authorized in DEAR Inventory
Triggers the automation when a credit note is authorized
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Instant
Customer is created/ updated in DEAR Inventory
Triggers the automation when a new customer is created or an existing customer is updated
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Instant
Full payment is created in DEAR Inventory
Triggers the automation when full payment is received
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Instant
Attachment is added to sale in DEAR Inventory
Triggers the automation when any attachment is added to a sale
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Search sale in DEAR Inventory
Retrieves details of a sale
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Create sale in DEAR Inventory
Creates a new sale entry
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Update sale in DEAR Inventory
Updates sale information
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Add attachment to sale in DEAR Inventory
Attach sale information to email responses
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Create customer in DEAR Inventory
Adds a new customer to the database
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Update customer in DEAR Inventory
Updates a customer's information
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Search customer in DEAR Inventory
Locates and retrieves customer information
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Create stock adjustment in DEAR Inventory
Adjust stock levels in response to inventory changes
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Search product availability in DEAR Inventory
Searches for product availability
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Add pack to sale in DEAR Inventory
Adds a designated pack to a sale order
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Add shipment to sale in DEAR Inventory
Updates sales information with corresponding shipment details
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Create supplier in DEAR Inventory
Creates a new supplier record
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Update supplier in DEAR Inventory
Updates the supplier information
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Search supplier in DEAR Inventory
Searches for a supplier
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Create product in DEAR Inventory
Generates and launch new products
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Update product in DEAR Inventory
Updates product information
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Search product in DEAR Inventory
Searches for a product
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Add payment to sale in DEAR Inventory
Processes payment and updates sale transaction
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Search sale payments in DEAR Inventory
Searches for sale payments
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Search Sale Invoice in DEAR Inventory
Retrieves details of a sale invoice
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Wild Apricot
Wild Apricot Triggers & Actions
Instant
Membership is lapsed in Wild Apricot
Activates when a member's subscription expires
Try it →
Instant
Membership is created in Wild Apricot
Triggers the automation when a membership is created
Try it →
Contact is created in Wild Apricot
Triggers the automation when a new contact is created
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Event registration is created in Wild Apricot
Triggers the automation when someone registers for any event
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Payment is created or updated in Wild Apricot
Triggers the automation when a payment is created or updated
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Invoice is created in Wild Apricot
Triggers the automation when any invoice is added or modified
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Audit log item is created in Wild Apricot
Triggers the automation when a new record is added to the audit log
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Refund is Created or updated in Wild Apricot
Triggers the automation when a refund is created or updated
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Get membership by ID in Wild Apricot
Retrieves membership details using a unique identifier
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Create contact in Wild Apricot
Adds a new contact to the database
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Search contact in Wild Apricot
Finds and retrieves contact information
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Update contact in Wild Apricot
Updates contact information with new details
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Delete contact in Wild Apricot
Removes a contact from the address book
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Create event in Wild Apricot
Adds a new contact to the contact list
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Clone event in Wild Apricot
Creates a duplicate of an existing board with all settings and elements
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Create event registration in Wild Apricot
Registers a participant for an event
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Create event registration type in Wild Apricot
Defines a new type of event registration
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Check-in event attendee in Wild Apricot
Check-in the attendee to a event
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Create invoice in Wild Apricot
Generates invoices for sales transactions
Try it →

What can you automate with DEAR Inventory + Wild Apricot?

Streamline your association and inventory management by syncing member data, sales orders, invoices, and event registrations automatically.

What you can automate?
🔄
Sync customer records across inventory and membership software
Automatically create a customer in DEAR Inventory whenever a new contact is created in Wild Apricot. Eliminate double-entry and maintain unified member databases.
📝
Capture every membership and order detail
Map all submitted custom fields, event registrations, and billing addresses directly between DEAR Inventory and Wild Apricot without losing data.
🔔
Alert your team the moment an order or membership updates
Send instant notifications to staff via Slack or email whenever a DEAR Inventory sale is authorized or a Wild Apricot membership lapses.
🔀
Route workflows based on submitted membership tiers
If a Wild Apricot member registers for a VIP event, create a priority customer in DEAR Inventory; otherwise, handle them through standard fulfillment workflows.
🛠️
Keep records updated as inventory or memberships change
Automatically update customer details, stock levels, and invoice statuses in both platforms whenever modifications occur in either system.
🔍
Prevent duplicate customer and supplier profiles
Search existing records before creating new entries, ensuring customer updates and supplier creations in DEAR Inventory match Wild Apricot profiles.
💳
Automate actions for refunds and lapsed memberships
When a Wild Apricot membership lapses or a DEAR Inventory credit note is authorized, instantly update customer statuses and trigger financial adjustments.
🔗
Extend your workflow with QuickBooks Online accounting
Connect DEAR Inventory and Wild Apricot to QuickBooks Online to automatically generate accounting entries and invoices for every authorized sale.
And much more...

Who is DEAR Inventory + Wild Apricot integration for?

Operations managers, membership coordinators, and finance teams needing real-time synchronization between inventory sales records and association member databases save hours of manual data entry.

Inventory managers
Inventory managers
Membership directors
Membership directors
Finance coordinators
Finance coordinators
Operations leads
Operations leads
Fulfillment specialists
Fulfillment specialists
Customer success managers
Customer success managers
📈
Inventory managers
You're reviewing stock levels and sales reports in DEAR Inventory, but member sign-ups in Wild Apricot alter demand before you update counts — with this integration, every new member registration instantly triggers stock adjustments and your inventory reports stay completely current.
🚨
Membership directors
You're managing association renewals and member databases in Wild Apricot, but purchase updates in DEAR Inventory slip through the cracks until renewals fail — this integration means every order authorization immediately updates member statuses so you never miss a renewal deadline.
📊
Finance coordinators
You're reconciling sales invoices in DEAR Inventory against membership fee collections in Wild Apricot, but manual entry errors leave audit discrepancies — automating both apps means every invoice and payment syncs instantly to eliminate financial reporting gaps.
Operations leads
You're processing high volumes of merchandise orders in DEAR Inventory alongside event registrations in Wild Apricot, but manual data transfers cause severe backlogs — connecting these apps means order authorizations automatically generate event registrations without manual intervention.
📦
Fulfillment specialists
You're preparing shipments and tracking numbers in DEAR Inventory, but waiting on member data confirmation from Wild Apricot stalls fulfillment — this integration means every new contact creation instantly queues the appropriate packing slips and shipment authorizations.
👥
Customer success managers
You're tracking member interactions across Wild Apricot profiles, but purchasing histories in DEAR Inventory remain siloed and incomplete — connecting these apps means every customer update and sale record merges completely into a complete member history.
Our team

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Why choose Integrately to automate DEAR Inventory + Wild Apricot

Build and manage your DEAR Inventory + Wild Apricot automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect DEAR Inventory + Wild Apricot with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
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Free done-for-you setup
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Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
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Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
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Frequently Asked Questions

How do I connect DEAR Inventory to Wild Apricot?
Frequently Asked Questions
You can connect DEAR Inventory to Wild Apricot using ready workflows or 1-click automation setup on Integrately, alongside tools like Stripe, Mailchimp, QuickBooks Online, Eventbrite, Google Sheets, and Slack.
Can I sync Wild Apricot contacts with DEAR Inventory customer records automatically?
Frequently Asked Questions
Can I connect DEAR Inventory, Wild Apricot, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for DEAR Inventory and Wild Apricot?
Frequently Asked Questions
How does DEAR Inventory handle authorized sales and customer updates?
Frequently Asked Questions
How are Wild Apricot membership creations and invoices processed?
Frequently Asked Questions
Can I automate DEAR Inventory and Wild Apricot workflows without coding?
Frequently Asked Questions
Is the DEAR Inventory and Wild Apricot integration free?
Frequently Asked Questions
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You Can Also Connect DEAR Inventory or Wild Apricot With 1500+ Other Apps

DEAR Inventory
Popular DEAR Inventory Integrations
Connect DEAR Inventory with shipping, CRM, and procurement tools to streamline your supply chain and stock management.
Wild Apricot
Popular Wild Apricot Integrations
Sync Wild Apricot with email marketing, payment processing, and event platforms to engage members quickly.