Calendly + Smartsheet Integration

Integrate Calendly to Smartsheet in one click, or tell Integrately AI how you want each booking handled. Capture invitee details, update your project sheets, alert your team, and trigger follow-ups instantly.

Free foreverFree forever.
Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • Calendly
    Invitee is created with event filter in Calendly Instant
  • Calendly
    Invitee is created in Calendly Instant
  • Calendly
    Invitee is canceled in Calendly Instant
  • Smartsheet
    Row is added in Smartsheet
  • Smartsheet
    Row is updated in Smartsheet
  • Smartsheet
    Attachment is added in Smartsheet
  • Smartsheet
    Comment is added in Smartsheet
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2.
  • Calendly
    Update event type in Calendly
  • Calendly
    Create events type in Calendly
  • Smartsheet
    Add attachment to row in Smartsheet
  • Smartsheet
    Search row in Smartsheet
  • Smartsheet
    Update row in Smartsheet
  • Smartsheet
    Add row in Smartsheet
  • Smartsheet
    Send row in Smartsheet
  • Smartsheet
    Copy row in Smartsheet
  • Smartsheet
    Move row in Smartsheet
  • Smartsheet
    Add discussion to row in Smartsheet
  • Smartsheet
    Create sheet from a template in Smartsheet
  • Smartsheet
    Share sheet in Smartsheet
  • Smartsheet
    Create sheet from existing sheet in Smartsheet
  • Smartsheet
    Send sheet in Smartsheet
  • Smartsheet
    Create workspace in Smartsheet
  • Smartsheet
    Copy workspace in Smartsheet
  • Smartsheet
    Share workspace in Smartsheet
  • Smartsheet
    Copy folder in Smartsheet

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Ready WorkflowsReady Workflows   for Calendly + Smartsheet Integration

Capture bookings, organise invitee details, keep sheets updated, alert your team, and send follow-ups, all in just one click.

Sorry, we don’t have a ready workflow for this combination yet.
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Create your workflow with Integrately AI.
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Connect more apps to your Calendly + Smartsheet flow

Send booking notifications to messaging channels, log data to additional databases, and trigger downstream team actions. Pick a combination and activate it in one click.

Calendly
Smartsheet
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GmailGmail (8)
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SlackSlack (8)
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HubSpotHubSpot (8)
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Google DriveGoogle Drive (8)
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AsanaAsana (8)
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DocuSignDocuSign (8)
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Add every new Calendly invitee to your Smartsheet sheet, and send a confirmation email via Gmail
New Calendly invitees appear in Smartsheet within seconds and a confirmation email goes out via Gmail, eliminating manual data entry.
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Send a notification email in Gmail when a new row is added in Smartsheet from Calendly
Notify stakeholders via Gmail whenever Smartsheet logs a new Calendly invitee row.
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When a Smartsheet row is updated with booking changes, send an update email via Gmail
Keep participants informed by sending automated Gmail updates when Smartsheet rows change.
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Create a draft email in Gmail for every new Calendly invitee added to Smartsheet
Prepare outreach drafts in Gmail automatically following new Smartsheet entries from Calendly.
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If a Calendly invitee selects VIP status, add to Smartsheet and send a priority email via Gmail
Route high-priority Calendly bookings into Smartsheet and trigger urgent Gmail notifications.
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When a Smartsheet row status changes to completed, send a wrap-up email via Gmail
Send automated completion summaries through Gmail when Smartsheet project rows finish.
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Use Claude to summarise new Calendly invitee details, save in Smartsheet, and email via Gmail
Generate AI summaries of meeting requirements, log them in Smartsheet, and email via Gmail.
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When Calendly booking is created, add to Smartsheet, send email via Gmail, and create Asana task
Log bookings in Smartsheet, notify via Gmail, and open project tasks in Asana automatically.

Supported triggers and actions for Calendly and Smartsheet

Mix and match to build the exact automation you need

Calendly
Calendly Triggers & Actions
Instant
Invitee is created with event filter in Calendly
Triggers the automation when a new invitee is created
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Instant
Invitee is created in Calendly
Triggers the automation when a new invitee is created
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Instant
Invitee is canceled in Calendly
Triggers the automation when an invitee for an event is canceled
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Update event type in Calendly
Modifies an existing event type
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Create events type in Calendly
Adds a new type of event to the calendar
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Smartsheet
Smartsheet Triggers & Actions
Row is added in Smartsheet
Triggers the automation when a new row is added to a spreadsheet
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Row is updated in Smartsheet
Triggers the automation when a row is updated
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Attachment is added in Smartsheet
Triggers the automation when a new attachment is added
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Comment is added in Smartsheet
Triggers the automation when a comment is added
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Add attachment to row in Smartsheet
Attaches a file to a row
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Search row in Smartsheet
Searches and retrieve a row of data within a dataset
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Update row in Smartsheet
Updates a specified row in a spreadsheet or database
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Add row in Smartsheet
Adds a new row to the particular spreadsheet
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Send row in Smartsheet
Sends a row
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Copy row in Smartsheet
Duplicates a row of data within a spreadsheet
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Move row in Smartsheet
Relocates a selected row of data to a new position within the spreadsheet
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Add discussion to row in Smartsheet
Adds a discussion thread to a row
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Create sheet from a template in Smartsheet
Creates a new sheet from a template
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Share sheet in Smartsheet
Shares a sheet
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Create sheet from existing sheet in Smartsheet
Creates a new sheet based on an existing one
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Send sheet in Smartsheet
Sends a sheet
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Create workspace in Smartsheet
Creates a new workspace
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Copy workspace in Smartsheet
Duplicates a workspace to create a new identical workspace
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Share workspace in Smartsheet
Shares a workspace
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Copy folder in Smartsheet
Duplicate a folder and all its contents
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What can you automate with Calendly + Smartsheet?

Streamline your scheduling data collection, project updates, and team notifications with robust multi-app automation.

What you can automate?
📋
Create Smartsheet rows from new Calendly invitees automatically
Turn every scheduled meeting into a structured row in Smartsheet the moment an invitee confirms. Eliminate manual data entry and ensure your project tracking sheets stay perfectly up to date.
📝
Capture every submitted booking question and answer
Map all custom form fields and screening questions from your Calendly booking pages into separate Smartsheet columns. Your tracking table becomes a complete record for client review and follow-up.
🔔
Alert your team instantly when a new meeting is booked
Notify sales reps and project coordinators the second a new invitee confirms a time slot. Keep everyone informed and ready to act without checking spreadsheets manually.
🔀
Route bookings to different sheets based on meeting type
Send enterprise consultations, standard support calls, and discovery meetings into separate Smartsheet tabs or sheets automatically based on event criteria.
🔄
Keep your Smartsheet tracking updated when meetings change
Synchronize schedule updates, time changes, and booking modifications directly into your existing Smartsheet rows so your project logs reflect reality.
🔍
Search existing rows to update instead of creating duplicates
Look up invitee records in Smartsheet before writing data, updating existing rows for returning clients rather than cluttering your sheet with duplicate entries.
Update meeting statuses when a Calendly booking is cancelled
Automatically update project rows or flag cancellations in Smartsheet whenever an invitee cancels their Calendly session, keeping calendars and sheets perfectly aligned.
Send meeting details to Slack or email alongside your Smartsheet rows
Extend your core scheduling automation by notifying team channels in Slack or dispatching confirmation emails through Gmail immediately after your Smartsheet row is created.
And much more...

Who is Calendly + Smartsheet integration for?

Project managers, sales teams, and operations leaders who rely on accurate scheduling data and need to eliminate manual data entry across their workflows.

Operations Directors
Operations Directors
Sales Managers
Sales Managers
Client Success Leads
Client Success Leads
Event Coordinators
Event Coordinators
Operations Specialists
Operations Specialists
Project Administrators
Project Administrators
📈
Operations Directors
You report on booking volume and schedule metrics, but your tracking sheet only updates when someone manually logs entries, so your reports are always outdated — automating both apps means every new meeting lands in the sheet instantly and your performance data stays current.
Sales Managers
You need to assign incoming client meetings to reps immediately, but you find out about bookings too late — with this integration, every new Calendly invitee appears in your Smartsheet tracker the second they book and your team can follow up without delay.
🤝
Client Success Leads
You answer to clients who want clear visibility into onboarding schedules, but your project sheets lag behind actual bookings — connecting these apps means every client meeting automatically populates the tracking log so stakeholders see up-to-date progress at all times.
📊
Event Coordinators
The volume of daily bookings is too high for anyone to keep up by hand, leading to missed client rows in your tracking tables — this integration means every scheduled session is logged automatically without manual copy-pasting errors.
🛠️
Operations Specialists
You own the client onboarding step and depend on someone upstream to hand over schedule details, but manual handoffs cause delays — automating both apps means scheduling data flows straight into your tracking sheet the moment a meeting is confirmed.
🗂️
Project Administrators
You need a reliable history of all client interactions and keep finding gaps in your manual logs — this integration means every meeting record is captured permanently in Smartsheet without missing a single entry.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate Calendly + Smartsheet

Build and manage your Calendly + Smartsheet automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Calendly + Smartsheet with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
That’s it! You just connected Google Sheets to Trello
3
Automation is ready
Setup an action from Trello
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in $19.99

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Frequently Asked Questions

How do I connect Calendly to Smartsheet?
Frequently Asked Questions
You can connect Calendly to Smartsheet and other tools like Gmail, Slack, and HubSpot in just one click using ready templates or Integrately AI.
Can I automatically add new Calendly invitees as rows in Smartsheet?
Frequently Asked Questions
Can I connect Calendly, Smartsheet, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Calendly and Smartsheet?
Frequently Asked Questions
How does Calendly handle custom fields when syncing to Smartsheet?
Frequently Asked Questions
Can I update existing Smartsheet rows when Calendly bookings change?
Frequently Asked Questions
Do I need coding skills to automate Calendly and Smartsheet?
Frequently Asked Questions
Is the Calendly and Smartsheet integration free?
Frequently Asked Questions
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