Botstar + CallRail Integration

Integrate Botstar to CallRail in one click, or tell Integrately AI how you want each call handled. Capture call data, create bot entities, update user records, and trigger follow-ups automatically.

Free foreverFree forever.
Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • CallRail
    Phone call is completed in CallRail Instant
  • CallRail
    Phone call is updated in CallRail Instant
  • CallRail
    Phone call is started in CallRail Instant
  • CallRail
    Outbound call is completed in CallRail Instant
  • CallRail
    Form is captured in CallRail Instant
  • CallRail
    User is created in CallRail
  • CallRail
    SMS is sent in CallRail Instant
  • CallRail
    SMS is received in CallRail Instant
  • CallRail
    Company is created in CallRail
  • CallRail
    Session tracker is created in CallRail
  • CallRail
    Source tracker is created in CallRail
Arrow Right
2.
  • Botstar
    Send message to users in Botstar
  • Botstar
    Create bot entity in Botstar
  • Botstar
    Create entity item in Botstar
  • Botstar
    Add entity fields in Botstar
  • Botstar
    Update entity item in Botstar

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Ready WorkflowsReady Workflows   for Botstar + CallRail Integration

Log completed calls as bot entities, track form captures, update user records, and alert your team, all in just one click.

Sorry, we don’t have a ready workflow for this combination yet.
Got a different task in mind? Describe it

Create your workflow with Integrately AI.
Simply describe what you want to automate, and Integrately AI will build it for you.

Connect more apps to your Botstar + CallRail flow

Turn call data into CRM contacts, performance reports, and team notifications. Pick a combination and activate it in one click.

Botstar
CallRail
+
HubSpotHubSpot (4)
+
Google Analytics 4Google Analytics 4 (3)
+
SlackSlack (3)
+
SalesforceSalesforce (3)
+
Google SheetsGoogle Sheets (3)
+
ZapierZapier (3)
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Create a Botstar entity item and a HubSpot contact whenever a CallRail phone call is completed.
Completed CallRail calls instantly create entity items in Botstar and new contacts in HubSpot without manual data entry.
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Log every captured CallRail form in Botstar and create a deal in HubSpot.
Captured forms in CallRail automatically populate Botstar entities and set up new deals in HubSpot.
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When a CallRail SMS is received, update the Botstar entity item and add a task in HubSpot.
Incoming text messages in CallRail update Botstar chatbot records and generate follow-up tasks in HubSpot.
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If a CallRail call is updated, refresh the Botstar entity item and update the HubSpot contact.
Updated call notes in CallRail synchronize across Botstar chatbot entities and HubSpot contacts automatically.

Supported triggers and actions for Botstar and CallRail

Mix and match to build the exact automation you need

Botstar
Botstar Triggers & Actions
No trigger is available
Send message to users in Botstar
Delivers a pre-written message to a designated recipient
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Create bot entity in Botstar
Creates a new bot entity within the application
Try it →
Create entity item in Botstar
Adds a new contact to the contact list
Try it →
Add entity fields in Botstar
Adds custom fields to an entity based on particular criteria
Try it →
Update entity item in Botstar
Updates an item within an entity
Try it →
CallRail
CallRail Triggers & Actions
Instant
Phone call is completed in CallRail
Triggers the automation when a phone call is completed
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Instant
Phone call is updated in CallRail
Triggers the automation when a phone call is updated
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Instant
Phone call is started in CallRail
Triggers the automation when a phone call is started
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Instant
Outbound call is completed in CallRail
Triggers the automation when an outbound call is completed
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Instant
Form is captured in CallRail
Triggers the automation when a form is submitted
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User is created in CallRail
Triggers the automation when a new user is created
Try it →
Instant
SMS is sent in CallRail
Triggers the automation when a text message is sent
Try it →
Instant
SMS is received in CallRail
Triggers the automation when a new text message is received
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Company is created in CallRail
Triggers the automation when a new company is created
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Session tracker is created in CallRail
Triggers the automation when a session tracker is created
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Source tracker is created in CallRail
Triggers the automation when a source tracker is created
Try it →
No action is available

What can you automate with Botstar + CallRail?

Streamline your inbound call tracking and chatbot workflows with automated data synchronization.

What you can automate?
📞
Sync completed phone calls to chatbot records
Automatically create a Botstar entity item whenever a phone call is completed in CallRail. Eliminate manual data entry and keep your conversational database fully synchronized with live calls.
📝
Capture every submitted form field
Map all available CallRail form submission details directly into Botstar entity items instead of only basic names. Your chatbot records become a richer source for review and follow-up.
🔔
Notify your team instantly on Slack
Send immediate alerts to your team channels in Slack whenever a new phone call or SMS is received in CallRail. Ensure your staff responds to prospective clients without delay.
🔀
Route records based on submitted criteria
Trigger different Botstar actions depending on specific call metrics or form answers submitted in CallRail. Direct high-value inquiries to priority workflows automatically.
🔄
Keep your destination records up to date
Automatically update existing Botstar entity items whenever a phone call or form is updated in CallRail. Prevent outdated information from lingering in your system.
🔍
Add or update instead of creating duplicates
Check for existing records before creating new Botstar entries from CallRail events. Maintain a clean database by updating matching items rather than adding duplicate profiles.
⏱️
Handle later status changes and updates
Track call updates, completed SMS threads, and altered form submissions to keep your Botstar bot records synchronized throughout the customer interaction lifecycle.
🔌
Extend your flow to popular apps
Connect your Botstar and CallRail workflow with tools like HubSpot or Google Sheets to sync call data across your entire customer management and reporting stack.
And much more...

Who is Botstar + CallRail integration for?

Marketing analysts, customer success leads, and sales operations managers who rely on call tracking data and conversational workflows benefit from eliminating manual record keeping.

Performance marketers
Performance marketers
Customer support leads
Customer support leads
Agency account managers
Agency account managers
Sales operations managers
Sales operations managers
Business development executives
Business development executives
Data analysts
Data analysts
📈
Performance marketers
You're running ad campaigns across multiple channels but your chatbot database only updates when someone manually exports call logs, so the conversion counts you're optimising against are always outdated — with this integration, every completed call populates your bot records instantly and your data stays current.
🎧
Customer support leads
You need to act fast when inbound inquiries arrive, but tracking form submissions by hand means customer details reach your support queue hours too late — with this integration, every captured form creates bot items immediately and your team can respond without delay.
📊
Agency account managers
You answer to clients who want to see real-time progress on campaign phone inquiries, but compiling call reports manually leaves gaps in your updates — with this integration, every call completion logs accurate bot records automatically and your client reporting remains transparent.
💼
Sales operations managers
The volume of inbound calls and text messages is too high for anyone to keep up by hand, leading to missed follow-ups and unrecorded lead interactions — with this integration, every SMS interaction updates your database reliably and your sales pipeline stays organized.
🤝
Business development executives
You own the next step in closing deals and depend on marketing teams to hand over call details without delay, but manual entry creates bottlenecks — with this integration, every completed call triggers instant record creation and your workflow proceeds without friction.
📋
Data analysts
You need a reliable history of campaign calls and form captures, but manual logging consistently introduces errors and missing entries into your records — with this integration, every customer touchpoint is captured accurately and your historical analysis remains complete.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate Botstar + CallRail

Build and manage your Botstar + CallRail automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Botstar + CallRail with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect Botstar to CallRail?
Frequently Asked Questions
You can connect Botstar to CallRail in 1 click using ready-made templates on Integrately. With 42,000+ active users, you can also use Integrately AI to configure custom workflows and sync data across apps like HubSpot, Slack, and Google Sheets.
Can I automatically create Botstar entity items from completed CallRail calls?
Frequently Asked Questions
Can I connect Botstar, CallRail, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Botstar and CallRail?
Frequently Asked Questions
How does Botstar handle entity items during call tracking updates?
Frequently Asked Questions
Can I track CallRail form submissions in Botstar?
Frequently Asked Questions
Do I need coding skills to automate Botstar and CallRail?
Frequently Asked Questions
Is the Botstar and CallRail integration free?
Frequently Asked Questions
Didn't find the answer you were looking for?
Didn't find the answer you were looking for?
No worries — just send us a message and we’ll get back to you as soon as possible.

Want to automate something else in your workflow?

You Can Also Connect Botstar or CallRail With 1500+ Other Apps

Botstar
Popular Botstar Integrations
Connect Botstar with messaging platforms, CRM tools, and customer support software to manage your conversational workflows.
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CallRail
Popular CallRail Integrations
Sync CallRail with analytics suites, email marketing tools, and reporting dashboards to keep call data working across your stack.
See All
CallRail Integrations arrow right
No popular apps found