Apollo + Heartbeat Integration

Integrate Apollo to Heartbeat in one click, or tell Integrately AI how you want each contact handled. Add contacts to community groups, notify team members, update statuses, and trigger follow-ups automatically.

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1.
  • Apollo
    Contact is updated in Apollo Instant
  • Apollo
    Contact is added to list in Apollo
  • Apollo
    Account is updated in Apollo Instant
  • Apollo
    Account is created in Apollo Instant
  • Apollo
    Contact is created in Apollo Instant
  • Apollo
    Contact is updated in Apollo
  • Apollo
    Contact is created in Apollo
  • Apollo
    Account is created or updated in Apollo
  • Heartbeat
    User is joined group in Heartbeat Instant
  • Heartbeat
    User is completed course in Heartbeat Instant
  • Heartbeat
    User profile is updated in Heartbeat Instant
  • Heartbeat
    User is join in Heartbeat Instant
  • Heartbeat
    User is created in Heartbeat
  • Heartbeat
    Thread is created in Heartbeat
  • Heartbeat
    Event is created in Heartbeat
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2.
  • Apollo
    Get contact by ID in Apollo
  • Apollo
    Bulk people enrichment in Apollo
  • Apollo
    Create opportunity in Apollo
  • Apollo
    Update opportunity in Apollo
  • Apollo
    Add contacts to sequence in Apollo
  • Apollo
    Search contact in Apollo
  • Apollo
    Create contact in Apollo
  • Apollo
    Remove contacts from sequence in Apollo
  • Apollo
    Update contact in Apollo
  • Apollo
    Update contact stage in Apollo
  • Apollo
    Search account in Apollo
  • Apollo
    Update account stage in Apollo
  • Apollo
    Enrich organization in Apollo
  • Apollo
    Create account in Apollo
  • Apollo
    Update account in Apollo
  • Apollo
    Enrich people using domain in Apollo
  • Apollo
    Get list by ID in Apollo
  • Apollo
    Search sequence in Apollo
  • Apollo
    Enrich people in Apollo
  • Apollo
    Update contact ownership in Apollo
  • Apollo
    Update account ownership in Apollo
  • Heartbeat
    Invite users in Heartbeat
  • Heartbeat
    Add user to group in Heartbeat
  • Heartbeat
    Find user in Heartbeat
  • Heartbeat
    Deactivate user in Heartbeat
  • Heartbeat
    Remove user from group in Heartbeat
  • Heartbeat
    Send direct message in Heartbeat
  • Heartbeat
    Create thread in Heartbeat
  • Heartbeat
    Create group in Heartbeat
  • Heartbeat
    Create event in Heartbeat
  • Heartbeat
    Create channel in Heartbeat

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Ready Workflows Ready Workflows for Apollo + Heartbeat Integration

Capture new contacts, add members to community groups, update accounts, alert your team, and send welcome messages, all in just one click.

Most popular automationsmost-popular-automations
Apollo + Heartbeat Integration

Send Heartbeat message for new Apollo contact

Anytime a new contact is added to your Apollo, automatically send them a message through Heartbeat letting them know you're excited to work with them. This is a great way to stay top of mind and build relationships with your new contacts.

Furthermore, with this Apollo - Heartbeat integration, you can rest assured that your new contact will always receive any important information they may need, such as next steps or deadlines in a timely manner, without any extra effort on your part.

Plus, integration is a great way to save time and increase efficiency in your workflow. So why not give it a try? You might be surprised at how easy and helpful it can be!
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Connect more apps to your Apollo + Heartbeat flow

Send contact data to CRMs, notify your team on messaging apps, and keep spreadsheets updated after your core automation runs. Pick a combination and activate it in one click.

Apollo
Heartbeat
+
HubspotHubspot (3)
+
SalesforceSalesforce (2)
+
SlackSlack (2)
+
CalendlyCalendly (2)
+
Google SheetsGoogle Sheets (2)
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GmailGmail (2)
A
H
H
Add every new Apollo contact to HubSpot, invite them in Heartbeat, and notify your sales team
New Apollo contacts appear in HubSpot instantly and join Heartbeat while your team hears about it in Slack, eliminating manual entry.
A
H
H
When an Apollo account is created, log the company in HubSpot and add the user to Heartbeat
Keep your HubSpot accounts current and populate your Heartbeat community the moment an account is created in Apollo.
A
H
H
If an Apollo contact is updated, refresh the HubSpot record and send a direct message in Heartbeat
Ensure your HubSpot records and Heartbeat members reflect the latest contact updates from Apollo automatically.

Supported triggers and actions for Apollo and Heartbeat

Mix and match to build the exact automation you need

Apollo
Apollo Triggers & Actions
Instant
Contact is updated in Apollo
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Contact is added to list in Apollo
Triggers the automation when a new contact is created in Selected List
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Instant
Account is updated in Apollo
Triggers the automation when an account is updated
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Instant
Account is created in Apollo
Triggers the automation when a new account is created
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Instant
Contact is created in Apollo
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Contact is updated in Apollo
Triggers the automation when a contact is updated
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Contact is created in Apollo
Triggers the automation when a new contact is created
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Account is created or updated in Apollo
Triggers the automation when an account is created or updated
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Get contact by ID in Apollo
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Bulk people enrichment in Apollo
Enriches people in bulk
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Create opportunity in Apollo
Creates a new opportunity
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Update opportunity in Apollo
Updates the opportunity details as needed
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Add contacts to sequence in Apollo
Schedule contacts to receive a series of predefined emails or communication
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Search contact in Apollo
Finds and retrieves contact information
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Create contact in Apollo
Adds a new contact to the database
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Remove contacts from sequence in Apollo
Removes contacts from a sequence
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Update contact in Apollo
Updates contact information with new details
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Update contact stage in Apollo
Moves the contact to a different stage based on particular criteria
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Search account in Apollo
Searches for account information
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Update account stage in Apollo
Updates the stage of an account based on criteria
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Enrich organization in Apollo
Enriches organization data
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Create account in Apollo
Generates a new account
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Update account in Apollo
Updates account information
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Enrich people using domain in Apollo
Enriches people data using a domain
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Get list by ID in Apollo
Retrieves a list by its id
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Search sequence in Apollo
Searches for a sequence
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Enrich people in Apollo
Enriches people data
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Update contact ownership in Apollo
Transfer ownership of contacts to a user
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Update account ownership in Apollo
Transfer ownership of an account to a new user
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Heartbeat
Heartbeat Triggers & Actions
Instant
User is joined group in Heartbeat
Activates when a user joins a group
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Instant
User is completed course in Heartbeat
Detects when a user finishes a course
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Instant
User profile is updated in Heartbeat
Triggers when a user updates their profile
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Instant
User is join in Heartbeat
Captures when a user joins a platform
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User is created in Heartbeat
Triggers the automation when a new user is created
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Thread is created in Heartbeat
Triggers the automation when a new thread is created
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Event is created in Heartbeat
Triggers the automation when a new event is created
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Invite users in Heartbeat
Sends out invitations to selected users to join your platform
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Add user to group in Heartbeat
Adds a user to a group
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Find user in Heartbeat
Locate and display user information with
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Deactivate user in Heartbeat
Disable user access and permissions
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Remove user from group in Heartbeat
Removes a user from a group
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Send direct message in Heartbeat
Sends a private message to a recipient
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Create thread in Heartbeat
Creates a new thread
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Create group in Heartbeat
Creates a new group based on particular criteria
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Create event in Heartbeat
Adds a new contact to the contact list
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Create channel in Heartbeat
Creates a new channel
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What can you automate with Apollo + Heartbeat?

Connect your prospecting data to community engagement platforms with powerful automated workflows.

What you can automate?
🔄
Sync new Apollo contacts to Heartbeat automatically
Capture every contact created in Apollo and provision their membership in Heartbeat instantly. Eliminate manual data entry and ensure immediate community onboarding.
📝
Map every submitted field across your apps
Transfer comprehensive contact details, company names, and custom attributes from Apollo straight into Heartbeat profiles. Keep your user data detailed and organized.
🔔
Alert your team the moment a lead arrives
Notify team members in Slack or email when new contacts are added in Apollo and community invitations are dispatched. Keep everyone aligned on incoming prospects.
🔀
Route contacts based on submitted criteria
Assign incoming Apollo leads to specific Heartbeat groups or channels depending on their account stage or tier. Automate customized onboarding paths effortlessly.
🔄
Keep your destination records fully up to date
Automatically update existing Heartbeat user profiles whenever contact details or account stages are modified in Apollo. Maintain absolute data consistency.
🛡️
Prevent duplicates with smart record matching
Search existing database records before creating new entries to ensure clean contact management across Apollo and Heartbeat. Keep your workspace organized.
⚡
Handle later status changes and updates
Trigger automated actions in Heartbeat when an account stage changes or an opportunity is updated in Apollo. Keep engagement workflows responsive to pipeline shifts.
🔌
Extend your workflow to popular supporting apps
Connect Apollo and Heartbeat data to Slack, HubSpot, or Google Sheets to build multi-step pipelines. Automate your entire stack with a single trigger.
And much more...

Who is Apollo + Heartbeat integration for?

Teams managing outbound prospecting and community engagement use this integration to eliminate manual data entry and streamline member onboarding.

Revenue operations managers
Revenue operations managers
Sales representatives
Sales representatives
Customer success leads
Customer success leads
Community managers
Community managers
Account executives
Account executives
Data analysts
Data analysts
📈
Revenue operations managers
You're tracking outbound contact growth in Apollo but your community member records in Heartbeat only update when someone manually exports lists, so the metrics you report on are always outdated — with this integration, every new contact lands in both platforms instantly and your data stays current.
⚡
Sales representatives
You need to engage qualified leads immediately upon creation in Apollo, but manual community invitations slow down your outreach workflow — with this integration, every new lead receives their Heartbeat invite the moment they are added and your follow-up speed improves.
🤝
Customer success leads
You report on onboarding progress to stakeholders who expect real-time community engagement stats, but manual tracking leaves gaps in your client records — with this integration, every account activity syncs across platforms and your progress reporting remains accurate.
👥
Community managers
The volume of new leads entering your prospecting database is too high for anyone to keep up by hand when onboarding new members into Heartbeat — with this integration, every contact is added to community groups automatically and your team avoids repetitive administrative tasks.
🎯
Account executives
You own the sales-to-community handoff stage and depend on upstream contact creation to initiate customer onboarding, but delays cause friction — with this integration, every new account triggers community provisioning instantly and your onboarding pipeline moves without friction.
📋
Data analysts
You need a reliable history of prospect interactions and community participation, but manual exports keep leaving gaps in your audit logs — with this integration, every contact event is recorded reliably across your tech stack and your historical data remains complete.
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Why choose Integrately to automate Apollo + Heartbeat

Build and manage your Apollo + Heartbeat automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Apollo + Heartbeat with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
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Frequently Asked Questions

How do I connect Apollo to Heartbeat?
Frequently Asked Questions
You can connect Apollo to Heartbeat in 1-click using ready templates or ask Integrately AI to build the automation. It links seamlessly with tools like HubSpot, Slack, and Google Sheets.
Can I automatically add Apollo contacts to Heartbeat community groups?
Frequently Asked Questions
Can I connect Apollo, Heartbeat, and HubSpot?
Frequently Asked Questions
What is a good Zapier alternative for Apollo and Heartbeat?
Frequently Asked Questions
How does Apollo handle contact data synchronization with Heartbeat?
Frequently Asked Questions
How are new user invitations managed in Heartbeat via Apollo?
Frequently Asked Questions
Can I automate Apollo and Heartbeat without coding?
Frequently Asked Questions
Is the Apollo and Heartbeat integration free?
Frequently Asked Questions
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You Can Also Connect Apollo or Heartbeat With 1500+ Other Apps

Apollo
Popular Apollo Integrations
Connect Apollo to CRMs, email tools, and messaging platforms to manage and follow up on your leads.
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Heartbeat
Popular Heartbeat Integrations
Sync Heartbeat with community, event, payment, and analytics tools to keep engagement running across your stack.
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No popular apps found