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    5  min read

    ClickUp vs. Notion

    By Abhishek A Agrawal
    May 12, 2022
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      The main difference between ClickUp and Notion is that ClickUp is hierarchically structured into teams, spaces, projects, lists, tasks, and sub-tasks. In comparison, Notion is structured into pages and sections. It is a cloud-based project management software that can help users manage teams and projects easily from a single point.

      ClickUp offers tons of features and configurations that make the workflow smooth by enhancing collaboration and visualizing data. For example, Kanban boards, lists, calendars, and timeline views will provide a better perspective on how work is done. 

      Moreover, ClickUp has a relatively friendly interface with features like filtering, color-coding, and communication tools to communicate with teammates instantly. It all results in increased productivity.

      On the other hand, Notion is a cloud-based platform that helps users organize their work, take notes, create lists, and manage tasks using a simple interface. It allows users to collaborate with others and integrate with many popular platforms.

      People can use Notion either for personal purposes or to manage businesses, making it a good option for a wide range of clients.

      As we can see, both ClickUp and Notion are useful platforms. So, in this article, we will discuss the differences between the two to help you choose the best one for your business.

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      ClickUp vs Notion: Comparison Table

      FeaturesClickUpNotion
      ConceptA project management platform that helps with managing teams and projectsA project management tool that provides an accessible, collaborative workspace and document database for both individuals and businesses
      LayoutTons of settings and customizations with many ways to visualize dataLess complicated customizable sections and blocks
      User experienceA lot of configurations might confuse the userA more straightforward, structured interface
      Customizable workspaces 
      Built-in automationsOnly when using Notion API
      Integrations with other apps
      Number of membersUnlimited in all plansJust you in personal and personal pro plans, unlimited in a team plan
      Number of viewsLists, Kanban board, calendar, timeline, Gantt, activity, and Table view and moreLists, Kanban board, calendar, Gantt, Box, Map, Table, and Activity view
      Ease of UseIt needs tutorials in order to make use of all offered featuresSimple and fast to learn
      Mobile AppAvailable on Android and iOSAvailable on Android and iOS
      PricingFree plan
      Unlimited plan $5
      Business plan $12
      Business plus plan for $19
      Individual: $0
      Personal for $0
      Personal pro for $4
      Team for $10
      yes/no

      We can notice there are critical differences between ClickUp and Notion. So, users must know these differences and how they work before deciding which one is better for them and which is not. However, below are the most important differences that will help make the right decision.

      Ease of Use

      The simplicity of the software is essential, especially when a company has a majority of non-tech-savvy employees. However, ClickUp, as we said, offers a lot of features and configurations, so it can be confusing when in use for the first time; despite its nice interface, a lot of options make it feel overwhelmed, so users definitely need some tutorials before using it.

      On the other hand, Notion has a simple structure and interface, with organized sections and blocks that make it easy to use and understand, especially for individuals and freelancers. Moreover, in Notion, there are fewer options to think about, unlike ClickUp.

      🏆 Winner: Notion

      Built-in Automation

      Automations can make the work easier, increase productivity, and save time. However, ClickUp offers built-in automation without third-party tools; automation is essential, especially if users have tons of repeated tasks. For that reason, imagine how much time users will save when using ClickUp.

      Notion, on the contrary, has no built-in automation, which is considered a big con for the tool. So, if users want to automate some tasks, they will have to use a third-party tool like integration platforms.

      🏆 Winner: ClickUp

      Targeted Clients

      Both ClickUp and Notion are trying to satisfy all their clients and attract new clients as well. However, we can notice that ClickUp is striving to be an all-in-one platform, with all features available. 

      Every time the users dive deeper into ClickUp, they will learn about new functionalities that would facilitate their work. So, it’s suitable for big projects and big companies. 

      Also, ClickUp offers a freemium plan with many features available. The paid plans cost less than other project management tools, making them suitable for individuals and companies.

      On the other hand, Notion focuses on simplicity and personal usage. It may offer less than what big companies need, making it an excellent option for individuals and freelancers or anyone who wants to use it alone. Still, project managers should consider upgrading their plan to a team plan if they will use it with a team.

      🏆 Winner: ClickUp

      Pricing

      Looking at cost is an essential activity before deciding which one to use. However, both are offering good plans, so we will list these plans for ClickUp and Notion, and you can choose the right one for your budget.

      ClickUp Pricing Plans:

      Monthly Plans:

      • Freemium Plan with great features but only five spaces available.
      • Unlimited plan for $9 per user per month.
      • Business plan for $19 per user per month.
      • Business Plus plan for $29 per user per month.

      Annually Plans:

      • Freemium plan.
      • Unlimited plan for $5 per user per month.
      • Business plan for $12 per user per month.
      • Business Plus plan for $19 per user per month.

      As we saw, ClickUp offers a freemium plan with many features available and unlimited members; users can also upgrade to get infinite spaces unlocked.

      Notion Pricing Plans:

      Monthly Plans:

      • Personal plan for $0 for you only and up to 5 guests.
      • Personal pro plan for $5 per member per month.
      • Team plan for $10 per member per month.
      • Enterprise plan for a fixed price.

      Annually Plans:

      • Individual plan for $0 also you get two seats only.
      • The basic plan for $4 per seat per month.
      • The standard plan for $8 per seat per month.
      • Enterprise plan for a fixed price.

      It’s important to note that personal and personal pro plans offer only one member. So, if you have a team, you need to upgrade to a team plan.

      🏆 Winner: ClickUp

      Integrations

      Integrations are important when we talk about project management platforms, as they can help transfer data between multiple platforms and automate tasks, saving time and effort.

      Both Click and Notion are offering Native integrations; we will list some of them below:

      ClickUpNotion
      SlackSlack
      GitHubGitHub
      Google DriveTrello
      TimelyJira

      ClickUp offers tons of native integrations, unlike Notion, which is a significant advantage for ClickUp. If the built-in integrations are not enough, users can rely on third-party tools to help them, such as Integrately. An affordable and efficient integration platform.

      Integrately Ready-To-Activate integrations both for ClickUp and Notion. Besides that, Integrately also provides the ability to build personal automation with no-code experience at all. 

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      Conclusion

      The best decision to increase productivity and enhance collaboration is to use project management software; as we know, investing in tech can add tremendous value to any organization. However, the only thing left to choose is the right platform for the business requirements, budget, and goals. 

      Both ClickUp and Notion are a great advantage for a company or an individual utilizing them. Still, optimizing their outcomes depends on choosing the correct one based on what the company is looking for.

      Author - Abhishek A Agrawal
      Abhishek is the founder of Integrately, CompanyHub, and Dreamwares. He is passionate about technology and entrepreneurship. He is always looking to leverage technology for the growth of the business. He has a deep understanding of how businesses work and uses this knowledge to build products that help entrepreneurs grow their businesses.
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