Organize Your Weekly Routine With These 14 Windows To-List Apps

Pros

• Integration: Sync work and personal tasks from Outlook to Microsoft To Do, and add more daily tasks using Cortana or by typing in your Windows desktop’s Start menu.
• Subtasks per task: Subtasks are converted into a checklist called “Steps” for each parent task. Each step can have its own notes and deadlines.

Cons

• Limited calendar integration: There are no Google Calendar or Apple Calendar views, reminders, and tasks with this app.

Pros

• Pomodoro timer: Start timed sessions for any task as a simple project management tool.
• Habit tracker: Review how many days you were able to stick to commitments or work on projects.

Cons

• Cost: The free version has a limited number of lists, tasks per list, and subtasks.

Pros

• Natural language processing: Speak to categorize tasks by their deadline, tags, and main projects.
• Boards: Use the sticky notes feature to organize tasks as To Do, Doing, and Done.

Cons

• Cost: You can only collaborate with up to five people per project on a free account.

Pros

• Customization: Add tags, images, notes within tasks, to-list links, and more to meeting dates.
• Recurring tasks management: Create tasks that repeat daily, weekly, monthly, or annually.

Cons

• Paid tracking for task statuses: Keeping tabs on task edits is a premium feature.

Pros

• Templates: Create your own library of project templates for recurring tasks.
• Views: View tasks by priority or due date and see recurring tasks. Use the “Watcher” function to see if a team member did their part.

Cons

• Focus on team collaboration: If you want individual and basic to-do list management, this app is not for you.

Pros

• Work offline: Update your tasks and smart lists even while offline.
• Tags: Use custom tags to create simple checklists and categories.

Cons

• Manual input: It takes more effort for task sorting and postponement.

Pros

• Smart reminders: Set voice or location-based reminders, as well as one-time or recurring reminders.
• Simple user interface: Organize events while managing your to-do list planner on the same screen.

Cons

• Calendar integration: You can’t integrate it with your Microsoft or Google Calendar.

Pros

• Advanced team collaboration: Share lists, outlines, and tasks with collaborators in one simple tool.
• Timely reminders: Set alarms for a single task to get email reminders and Android device notifications.

Cons

• Complicated: Learning about its advanced features takes time.

Pros

• Gantt charts: Monitor time and cost-to-completion for projects.
• Kanban boards: Link projects, attach files, and assign tasks.

Cons

• Complicated: There’s a steep learning curve for new users.

Pros

• Simple timeline: Schedule tasks on specific days.
• Roll-over: Unfinished tasks are moved to the next day.

Cons

• Lack of integration: You can’t import tasks or events from other apps.

Pros

• Customization: Choose from different to-list layouts such as simple to-do lists or multi-column projects.
• Community support: An active community means it’s easy to get Notion tutorials, get project templates, or help with cross-device operation.

Cons

• Complicated: Its advanced features will take time to learn.

Pros

• “Defer Until” feature: No due date, no problem. OmniFocus lets you defer upcoming tasks until you can set deadlines.
• Organization: Categorize tasks according to projects, tags, or due dates.

Cons

• Confusing: The complicated features have a steep learning curve for new users.

Pros

• Task assignment: Improve team productivity by setting up projects, sharing them with your team, and assigning tasks.
• Recurring tasks management: Avoid recreating recurring tasks by simply using Nozbe templates.

Cons

• Limited task distinguishment: You need to manually add more filters or your app screen becomes very cluttered.

Pros

• Accountability: Improve productivity by joining a party. If you complete your tasks, you help your party in boss fights or quests.
• Gamification: Instead of dealing with a plain note-taking app, you can turn organizing and task completion into a game. This fun aspect makes it easier to finish tasks.

Cons

• Distracting: It can be hard to track stats, even if you’re into games.