Gmail + Google Sheets + Gravity Forms integrations

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Popular automation

Trigger

Form is submitted

in Gravity Forms

Instant

Actions

Create spreadsheet row

in Google Sheets

Send email

in Gmail

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Ready Workflows for Gmail + Google Sheets + Gravity Forms integration

Capture form entries, update spreadsheets, send confirmations, alert your team, and trigger follow-ups, all in just one click.

Trigger

Form is submitted in Gravity Forms

in Gravity Forms

Actions

Create spreadsheet row in Google Sheets

in Google Sheets

Send email in Gmail

in Gmail

Add every new Gravity Forms submission to Google Sheets and send a confirmation email in Gmail

Log website inquiries directly into a Google Sheet and instantly send a personalized receipt to the user.

When visitors fill out your WordPress website form, this automation immediately writes their details into a central tracking sheet and sends a confirmation email. It removes the need for manual copy-pasting so your records stay up to date and clients hear back right away.

Trigger

Form is submitted in Gravity Forms

in Gravity Forms

Actions

Create spreadsheet row in Google Sheets

in Google Sheets

Create draft in Gmail

in Gmail

Record Gravity Forms submissions in Google Sheets and prepare a review draft in Gmail

Save inquiry details to your spreadsheet while staging a tailored email draft for manual review.

This setup captures every website form entry in Google Sheets and creates a ready-to-edit reply draft in Gmail. It allows your team to review customized responses before sending while keeping all form data neatly organized.

Trigger

Form is submitted in Gravity Forms

in Gravity Forms

Actions

Search row using column and value in Google Sheets

in Google Sheets

Update spreadsheet row in Google Sheets

in Google Sheets

Send email in Gmail

in Gmail

Look up and update member rows in Google Sheets using Gravity Forms and send a confirmation email via Gmail

Find existing contact rows in your spreadsheet when a form is updated and email the user their confirmation.

Instead of creating duplicate entries, this workflow searches for an existing record in Google Sheets based on form input, updates their subscription details, and emails them a confirmation receipt. It keeps your database accurate without manual lookups.

Trigger

Form is submitted in Gravity Forms

in Gravity Forms

Actions

Continue only if submission category matches high priority

in Filter

Create spreadsheet row in Google Sheets

in Google Sheets

Send email in Gmail

in Gmail

Filter priority Gravity Forms submissions, log them in Google Sheets, and alert the manager via Gmail

Process only urgent submissions, log them in a priority spreadsheet, and notify the manager immediately.

This workflow filters out routine form entries to focus exclusively on urgent requests. It logs those priority submissions into a dedicated spreadsheet and alerts your team via email so nothing important slips through.

Trigger

Form is submitted in Gravity Forms

in Gravity Forms

Actions

Analyze inquiry sentiment and generate personalized response draft

in ChatGPT

Create spreadsheet row in Google Sheets

in Google Sheets

Create draft in Gmail

in Gmail

Analyze Gravity Forms inquiries with ChatGPT, log them in Google Sheets, and stage a Gmail draft

Use AI to draft personalized replies to form inquiries while logging the details into Google Sheets.

When an unstructured message comes through your contact form, ChatGPT extracts the core points and drafts a tailored response. The workflow then logs the case in Google Sheets and stages the draft in Gmail for quick final approval.

Trigger

Form is submitted in Gravity Forms

in Gravity Forms

Actions

Create spreadsheet row in Google Sheets

in Google Sheets

Send channel message

in Slack

Send email in Gmail

in Gmail

Log website inquiries from Gravity Forms into Google Sheets, alert Slack, and email the customer

Track form submissions in a spreadsheet, notify your team in Slack, and send a receipt to the customer.

This workflow ensures everyone stays informed when a new inquiry arrives. It records the details in Google Sheets, posts an instant notification to your team channel in Slack, and delivers an immediate ticket receipt email to the customer.

Trigger

Spreadsheet row is created in Google Sheets

in Google Sheets

Actions

Create entry in Gravity Forms

in Gravity Forms

Send email in Gmail

in Gmail

Import Google Sheets rows into Gravity Forms entries and send a welcome email via Gmail

Automatically register new spreadsheet rows as form entries and send onboarding emails.

When prospective affiliates or contacts are added to your master Google Sheet, this automation registers them as official entries in your WordPress directory and sends a welcome onboarding email. It saves hours of manual data entry during batch imports.

Trigger

Spreadsheet row is created or updated in Google Sheets

in Google Sheets

Actions

Update entry in Gravity Forms

in Gravity Forms

Send email in Gmail

in Gmail

Update Gravity Forms entries from Google Sheets changes and email applicants via Gmail

Sync spreadsheet review notes back to your WordPress portal and email the applicant.

When reviewer scores or notes are updated collaboratively in Google Sheets, this workflow automatically updates the applicant's record in WordPress and sends them an evaluation update. It keeps all platforms perfectly synchronized.

Trigger

Spreadsheet row is created or updated in Google Sheets

in Google Sheets

Actions

Continue only if status column is approved

in Filter

Update entry in Gravity Forms

in Gravity Forms

Send email in Gmail

in Gmail

Conditionally update Gravity Forms entries and email students from Google Sheets status changes

Update WordPress records and send acceptance letters only when spreadsheet rows are marked approved.

This setup watches your review spreadsheet and triggers updates only after an applicant's status changes to approved. It prevents premature updates and ensures acceptance emails are sent out at the exact right moment.

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More ways to automate your
Gmail + Google Sheets + Gravity Forms workflow

Connect 1,500+ apps and get more done from your workflows.

Let AI score leads

ChatGPT or Claude can read what each lead submitted, score the enquiry, and send the result into the next step. Your sales team can focus on the strongest leads instead of reviewing every submission manually.

Send it to accounts

When a sale reaches the end of this automation, create the matching invoice in Xero or QuickBooks. Your finance team gets the information without waiting for someone to export or re-enter it.

Alert the team

Post an instant notification to a Slack or Microsoft Teams channel whenever a new form entry arrives. Your staff can jump on important requests immediately without refreshing spreadsheets.

Create project tasks

Turn confirmed form submissions into actionable cards inside Trello, Asana, or Monday.com. Operations teams get their tasks scheduled the moment a client finishes signing up.

Send text reminders

Deliver SMS notifications directly to clients using Twilio when their form is received or updated. It keeps communication fast and ensures customers never miss an important update.

Add to your CRM

Sync customer details into HubSpot, Salesforce, or Pipedrive right after they submit your form. Your sales pipeline stays updated without manual data entry or delayed imports.

How the data usually flows between Gmail, Google Sheets and Gravity Forms

Information moves automatically from form submissions to spreadsheets and inbox notifications without manual intervention.

Gravity Forms

The moment a visitor fills out your website form, the automation triggers instantly. Nobody has to check for new inquiries manually.

Capture

Google Sheets

All submitted details go straight into your tracking spreadsheet so your records stay organized and current.

Log

Gmail

An automated reply or notification is sent through Gmail so the customer and your team know the submission was received.

Notify

Gravity Forms

Your team can act on structured data right away, keeping operations moving forward without administrative bottlenecks.

Follow up

Fully Automated

Once set up, your data moves seamlessly
between Gmail, Google Sheets and Gravity Forms.

Steps to connect Gmail, Google Sheets and Gravity Forms

Log in to Integrately
Search and select Gmail and Google Sheets
Pick a ready 1-click automation or select the desired trigger-action pair
Securely connect your Gmail & Google Sheets accounts
Add Gravity Forms in the next steps of your workflow
Map the fields across all three apps
Test it, then switch it on Done

Supported triggers and actions

A trigger is what starts the automation. An action is what it does next. Mix any of these across the three apps.

Gmail Triggers & Actions

Email is received in Gmail

Triggers the automation when an email is received

Label is added to email in Gmail

Triggers the automation when any email is labelled

New email is starred in Gmail

Triggers the automation when any email is starred

Email matching search is received in Gmail

Triggers the automation when an incoming email matches a particular search criteria

Thread is started in Gmail

Triggers the automation when a new thread is created

Label is created in Gmail

Triggers the automation when a new label is created

Google Sheets Triggers & Actions

Spreadsheet row is created in Google Sheets

Triggers the automation when a spreadsheet row is created

Spreadsheet row is created or updated in Google Sheets

Triggers the automation when a spreadsheet row is created or updated

Spreadsheet is created in Google Sheets

Triggers the automation when a spreadsheet is created

Worksheet is created in Google Sheets

Triggers the automation when a new worksheet is created

Gravity Forms Triggers & Actions

Form is submitted in Gravity Forms

Triggers the automation when a form is filled

Try This Integration – No Code Needed

Who this setup is for

Web agencies and developers

Customer support managers

Sales and intake teams

Operations coordinators

📋 Web agencies and developers

You build WordPress sites for clients who need dependable lead capture on every page. This setup automatically logs form submissions into spreadsheets and triggers email alerts without custom coding.

🎙️ Customer support managers

Inquiries arrive through multiple website contact forms and crowded inboxes every day. This workflow centralizes those messages into a tracking sheet and sends prompt receipts.

🔁 Sales and intake teams

You spend too much time copying prospect details from website forms into spreadsheets and drafting initial replies. This automation handles the data entry so you can focus on closing deals.

🗂️ Operations coordinators

Keeping team records and customer communication aligned across different tools takes hours of manual effort. This integration keeps your spreadsheets updated and emails flowing in sync.

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