Calendly
HubSpot
Twilio

Calendly + HubSpot + Twilio integration

Automate booking management, contact management, deal tracking, task creation, and customer follow-ups across Calendly, HubSpot, and Twilio.

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Popular automation
Trigger
Invitee is created
in Calendly
Actions
Create or Update contact
in HubSpot
Send SMS
in Twilio

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Ready Workflows Ready Workflows   for Calendly + HubSpot + Twilio integration

Add new bookings to HubSpot, keep contacts and deals current, send texts and WhatsApp confirmations, create follow-up tasks, and log cancellations, all in just one click.

Trigger
Invitee is created
in Calendly
Actions
Create or Update contact
in HubSpot
Send SMS
in Twilio

Add every new Calendly booking to HubSpot as a contact and send the booker an SMS confirmation through Twilio

Every new Calendly booker is saved in HubSpot and gets an SMS confirmation from Twilio without front-desk staff copying details.
Booking details often get typed in twice, once in the calendar and again in the contact list. This setup adds each new booker to HubSpot the moment they pick a time, then sends a Twilio text so they know the booking is confirmed. Staff don't have to chase details, and bookers don't wait for a manual reply. It suits clinics and service teams that want every appointment in their contact list without extra admin.
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Trigger
Invitee is created
in Calendly
Actions
Create or Update contact
in HubSpot
Create deal
in HubSpot
Associate Deal with Contact
in HubSpot
Send SMS
in Twilio

Turn every new Calendly booking into a HubSpot contact with an open deal, and text the prospect through Twilio

Each new Calendly booking becomes a HubSpot contact with an open deal, and the prospect gets a Twilio text confirming the call.
Sales reps often copy discovery call details into the CRM before they can start working the lead. This workflow creates the contact, opens a deal, links the two, and sends the prospect a text confirmation. Nothing gets missed between booking and the first call, and the pipeline shows every new conversation from day one. It is built for consulting and sales teams that run discovery calls.
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Trigger
Invitee is created
in Calendly
Actions
Create or Update contact
in HubSpot
Send WhatsApp template message
in Twilio

Add each new Calendly booking to HubSpot and confirm it with a Twilio WhatsApp template message

New Calendly bookings are added to HubSpot and confirmed with a Twilio WhatsApp template message instead of SMS.
Some customers only reply on WhatsApp, so an SMS confirmation can go unseen. This workflow adds each booker to HubSpot and sends a WhatsApp template message through Twilio. The booking is confirmed on the channel the customer actually uses. It helps travel, property and service teams that talk to customers mainly on WhatsApp.
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Trigger
Invitee is created with event filter
in Calendly
Actions
Create or Update contact
in HubSpot
Send WhatsApp template message
in Twilio

Add only bookers from one Calendly booking type to HubSpot and send them a Twilio WhatsApp onboarding message

Only bookers from one chosen Calendly booking type are added to HubSpot and sent a Twilio WhatsApp onboarding message.
A software company that runs onboarding sessions does not want every booking treated the same. This workflow only starts for one chosen Calendly booking type, adds those people to HubSpot, and sends a WhatsApp onboarding template through Twilio. Other bookings are left alone, so the onboarding list stays clean and new customers get the right welcome message straight away.
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Trigger
Invitee is created
in Calendly
Actions
Create or Update contact
in HubSpot
Create task
in HubSpot
Associate task with contact
in HubSpot
Send SMS
in Twilio

Add each Calendly booking to HubSpot, create a prep task for the rep linked to the contact, and text the prospect through Twilio

Each Calendly booking is added to HubSpot, a prep task is linked to the contact for the rep, and the prospect gets an SMS from Twilio.
Demos go better when the rep has prepared before the call. This workflow adds the new contact to HubSpot, creates a task for the rep and links it to that contact, then sends the prospect a Twilio text confirmation. The rep sees what needs doing without checking the calendar and searching for names. It helps sales teams that book demos and want a clear next action for each one.
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Trigger
Invitee is created
in Calendly
Actions
A
Score lead priority from booking answers
in AI
Create or Update contact
in HubSpot
Create deal
in HubSpot
Associate Deal with Contact
in HubSpot
Send SMS
in Twilio

Score each Calendly booking with AI from its answers, then add the contact and deal to HubSpot and text the prospect through Twilio

AI reads each Calendly booking's answers and scores it, then HubSpot gets the contact and deal and Twilio sends an SMS.
Many bookings come in with very different levels of interest, and reps can waste time on weak ones. This workflow uses AI to score each booking from the answers given, then adds the contact and deal to HubSpot with that priority in mind and texts the prospect through Twilio. Reps spend their first hours on the most promising leads. It suits B2B teams that get a high volume of bookings.
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Trigger
Invitee is canceled
in Calendly
Actions
Search contact by email
in HubSpot
Add note to contact
in HubSpot
Send SMS
in Twilio

When a Calendly booking is canceled, add a note to the matching HubSpot contact and send the client a Twilio text inviting them to rebook

When a Calendly booking is canceled, a note is added to the HubSpot contact and the client gets a Twilio text inviting them to rebook.
A cancellation is easy to lose when it only lives in the calendar. This workflow finds the matching HubSpot contact by email, adds a note about the cancellation, and sends a Twilio text inviting the client to book again. The team sees the history on the contact and can follow up without searching. It helps coaches and service businesses keep clients from drifting away.
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Trigger
Invitee is canceled
in Calendly
Actions
Search contact by email
in HubSpot
Create task
in HubSpot
Associate task with contact
in HubSpot
Send SMS
in Twilio

When a Calendly booking is canceled, create a HubSpot follow-up task for the rep and send the prospect a Twilio text offering to reschedule

A canceled Calendly booking creates a follow-up task for the rep in HubSpot, and the prospect gets a Twilio text offering to reschedule.
Canceled discovery calls often go cold because nobody owns the follow-up. This workflow finds the HubSpot contact by email, creates a re-engagement task for the rep and links it to the contact, and sends the prospect a Twilio text offering a new time. The rep knows exactly who to chase and when. It helps sales teams that lose prospects when calls fall through.
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More ways to automate your
Calendly + HubSpot + Twilio workflow

Connect 1,500+ apps and get more done from your workflows.

Alert the sales team
When a booking turns into a new HubSpot deal, Slack can post a short message to your sales channel with the prospect's name and call time. Reps see new calls without opening HubSpot. It works best once the contact and deal are already in place.
Draft follow-up emails
After a canceled booking has been handled in HubSpot, Gmail can send a personal follow-up email from the rep's inbox. ChatGPT can draft the wording from the booking notes so reps only need to check it. The email arrives alongside the Twilio text.
Send it to accounts
When a deal in HubSpot is marked as won, Xero can create the matching invoice. Your finance team gets the details without someone copying them from the CRM. This is the natural next step after a booked call turns into a sale.
Build a booking report
Google Sheets can collect each new booking and cancellation from HubSpot into one running list. You can then check how many calls were booked and canceled each week. Managers get the numbers without pulling them by hand.
Start the onboarding project
When someone books an onboarding session, Asana can create a project with the steps for their setup. The team sees the next actions in one place once the welcome message has gone out. It suits software teams that run onboarding calls.
Store call audio
When a Twilio call finishes, Google Drive can save the audio file in a folder for that client. The sales team can listen back before the next call without searching through email. It helps teams that call prospects after they book.

How the data usually flows between Calendly, HubSpot and Twilio

Booking details start in Calendly, become a contact in HubSpot, and reach the client as a text from Twilio.

Calendly
Calendly
The moment someone picks a time and fills in their details on your booking page, the workflow starts. Nobody has to check the calendar for new bookings.
Booking
HubSpot
HubSpot
Their name and email go straight into HubSpot, so the person is in your contact list before the call.
Contact
Twilio
Twilio
A confirmation goes out by SMS or WhatsApp, so the booker knows the time is locked in without anyone sending it by hand.
Confirmation
HubSpot
HubSpot
With a deal or task now open against the contact, the rep knows who to call and what to do next, without searching through bookings.
Follow up
ai-icon
Fully Automated
Once set up, your data moves seamlessly
between Calendly, HubSpot and Twilio.
Calendly
HubSpot
Twilio
One continuous flow, Zero extra effort.

Steps to connect Calendly, HubSpot and Twilio

  1. Log in to Integrately
  2. Search and select Calendly and HubSpot
  3. Pick a ready 1-click automation or select the desired trigger-action pair
  4. Securely connect your Calendly & HubSpot accounts
  5. Add Twilio in the next steps of your workflow
  6. Map the fields across all three apps
  7. Test it, then switch it on Done

Supported triggers and actions

A trigger is what starts the automation. An action is what it does next. Mix any of these across the three apps.

Calendly
Calendly Triggers & Actions
Instant
Invitee is created with event filter in Calendly
Triggers the automation when a new invitee is created
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Instant
Invitee is created in Calendly
Triggers the automation when a new invitee is created
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Instant
Invitee is canceled in Calendly
Triggers the automation when an invitee for an event is canceled
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Create events type in Calendly
Adds a new type of event to the calendar
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Update event type in Calendly
Modifies an existing event type
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HubSpot
HubSpot Triggers & Actions
Contact is created in a list in HubSpot
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Meeting is created in HubSpot
Triggers the automation when a new meeting is created
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Meeting is updated in HubSpot
Triggers the automation when a new meeting is update
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Contact is created in HubSpot
Triggers the automation when a new contact is created
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Contact is updated in HubSpot
Triggers the automation when a contact is updated or created.
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Company is created in HubSpot
Triggers the automation when a new company is created
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Company is updated in HubSpot
Triggers the automation when a company is updated
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Deal is created in HubSpot
Triggers the automation when a deal is created
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Deal stage is changed in HubSpot
Triggers the automation when a deal stage is changed
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Deal is updated in HubSpot
Triggers the automation when a deal is updated
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Task is created in HubSpot
Triggers the automation when a new task is created
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Task is updated in HubSpot
Triggers the automation when a task is updated
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Task is marked as done in HubSpot
Triggers the automation when a task is marked as completed.
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Quote is created in HubSpot
Triggers the automation when a new quote is created
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Quote is created or updated in HubSpot
Triggers the automation when a quote is created or updated
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New Line item is created in HubSpot
Triggers the automation when a new line item is added
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LineItem is created/updated in HubSpot
Triggers the automation when a LineItem is added or updated
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Product is created in HubSpot
Triggers the automation when a new product is created
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Product is updated in HubSpot
Triggers the automation when a product is updated
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Form is submitted in HubSpot
Triggers the automation when a form is filled
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Email event is created in HubSpot
Triggers the automation when any email event occurs
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Engagement is created in HubSpot
Triggers the automation when any type of engagement is created
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Engagement is created/modified in HubSpot
Triggers the automation when any contact activity is created or updated
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Blog post is created in HubSpot
Triggers the automation when a new blog post is created
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Blog tag is created in HubSpot
Triggers the automation when a new tag is added to blog
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Social media message is broadcasted in HubSpot
Triggers the automation when a social media message is broadcasted
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Email subscription timeline is created in HubSpot
Triggers the automation when tracking is initiated for a contact's email subscription activities
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Ticket is created in HubSpot
Triggers the automation when a new ticket is created
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Ticket is updated in HubSpot
Triggers the automation when a ticket is modified
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File is created/uploaded in HubSpot
Triggers the automation when a particular action in the workflow fails
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Form is created in HubSpot
Triggers the automation when a new form is created
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Associate contact with company in HubSpot
Associates a contact with a company
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Uninstall App in HubSpot
Removes the application from the system.
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Associate Deal with Contact in HubSpot
Link a support Dealto a contact
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Associate Deal with Company in HubSpot
Link a support ticket to a corresponding object
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Associate engagement with related object in HubSpot
Link a support engagement to a corresponding object
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Remove email subscription in HubSpot
Removes an email subscription
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Create contact in HubSpot
Adds a new contact to the database
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Update contact in HubSpot
Updates contact information with new details
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Add contact to a list in HubSpot
Adds a contact to a predefined contact list
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Remove contact from list in HubSpot
Removes a particular contact from a designated list
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Create or Update contact in HubSpot
Adds or update contact information
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Get contact by id in HubSpot
Retrieves a contact's information based on their id
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Archive contact in HubSpot
Archive a particular contact's details for future reference
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Create company in HubSpot
Generates a new company profile with given details
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Update company in HubSpot
Updates company information
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Get company by id in HubSpot
Retrieves a company's details using its id
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Archive company in HubSpot
Archive company files and data for future reference
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Create deal in HubSpot
Generates a new deal with
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Update deal in HubSpot
Updates deal information based on new criteria or changes
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Get deal by id in HubSpot
Retrieves a deal by its id
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Archive deal in HubSpot
Save and store deal information for future reference
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Create task in HubSpot
Creates a new task
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Update task in HubSpot
Updates the task with new information or changes
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Mark task as completed in HubSpot
Marks task as completed
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Archive task in HubSpot
Move completed tasks to a designated archive folder
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Create note in HubSpot
Creates a new note in the particular format
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Add note to contact in HubSpot
Adds a personalized note to a contact
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Add note to deal in HubSpot
Adds a note to a deal
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Upload file in HubSpot
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Create engagement in HubSpot
Logs a new engagement or interaction, such as a call, email, or meeting
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Create blog post in HubSpot
Generates and publish a new blog post
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Create blog tag in HubSpot
Creates tags for blog posts based on content keywords
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Get quote by id in HubSpot
Retrieves a quote using its id
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Create line-item in HubSpot
Creates a new line item
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Update line-item in HubSpot
Updates the details of a line-item
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Get line-item by id in HubSpot
Retrieves a line-item from a database using its id
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Archive line-item in HubSpot
Store a line-item for future reference
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Create ticket in HubSpot
Generates a new ticket
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Update ticket in HubSpot
Updates ticket information
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Get ticket by id in HubSpot
Retrieves a ticket by its id
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Archive ticket in HubSpot
Archive closed tickets for better organization
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Get associated records in HubSpot
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Get deal associated records in HubSpot
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Associate task with contact in HubSpot
Link a task to a contact in the contact list
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Associate ticket to related object in HubSpot
Link a support ticket to a corresponding object
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Associate deal with line item in HubSpot
Associates a deal with a line item
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Remove Association in HubSpot
Removes an association
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Create form submission in HubSpot
Generates a form submission from input data
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Create social media message in HubSpot
Creates a new social media message
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Add contact to workflow in HubSpot
Adds a contact to a workflow
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Retrieve signed URL for file in HubSpot
Retrieves a signed url for a file
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Create product in HubSpot
Generates and launch new products
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Update product in HubSpot
Updates product information
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Get product by id in HubSpot
Retrieves product information using its id
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Archive product in HubSpot
Move discontinued products to an archive folder for future reference
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Get owner by Id in HubSpot
Retrieves owner information based on the provided unique id
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Get form by id in HubSpot
Retrieves a form based on its id
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Get owner by Email in HubSpot
Retrieves owner information based on the provided email address
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Get pipeline stage details in HubSpot
Retrieves detailed information about a stage in a pipeline
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Search contact in HubSpot
Searches and locate contact information
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Search contact by email in HubSpot
Finds and retrieves contact information using their email address
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Search company in HubSpot
Searches for and retrieve detailed information about different companies
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Search company by name in HubSpot
Searches for a company using its name
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Search company by domain in HubSpot
Searches for a company's information based on its domain
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Search company by website in HubSpot
Searches for company information using their website address
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Search deal in HubSpot
Searches and identify the best deals based on particular criteria
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Search deal by name in HubSpot
Searches for a deal by its name
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Search task by title in HubSpot
Searches for a task by title
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Search blog by name in HubSpot
Searches for a blog by name
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Search tickets in HubSpot
Searches for tickets
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Search products in HubSpot
Searches for products
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Search line items in HubSpot
Searches for line items
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Search blog tag in HubSpot
Searches for a blog tag
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Twilio
Twilio Triggers & Actions
Instant
Message is received in Twilio
Triggers the automation when a new message (SMS/MMS) is received
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SMS is received/sent in Twilio
Triggers the automation when a new text message is received/sent
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Recording is available in Twilio
Triggers the automation when a recording is available
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Call status is changed in Twilio
Triggers the automation when call details are modified
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Call is finished in Twilio
Triggers the automation when a call is finished
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Phone number is added in Twilio
Triggers the automation when a phone number is added
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Transcription is available in Twilio
Triggers the automation when a transcription is available
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Send WhatsApp template message in Twilio
Sends a message using a predefined template on WhatsApp
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Get message medias in Twilio
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Get message media by id in Twilio
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Send SMS in Twilio
Sends a text message to particular recipients
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Send WhatsApp message in Twilio
Sends a message via whatsapp
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Call phone in Twilio
Initiates a phone call to a phone number
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Get call details by id in Twilio
Try it →

Who this setup is for

Consultants and sales teams
Consultants and sales teams
Clinics and service providers
Clinics and service providers
Coaches handling cancellations
Coaches handling cancellations
Teams that message customers on WhatsApp
Teams that message customers on WhatsApp
📋 Consultants and sales teams
You run discovery calls and need every new prospect in your CRM before the call starts. This setup adds each booking to HubSpot with a deal and a text confirmation, so no one has to copy details.
🎙️ Clinics and service providers
Your front desk books appointments, but contacts live in a separate list. This setup adds every new booker to HubSpot and sends an SMS confirmation without anyone typing details twice.
🔁 Coaches handling cancellations
Clients cancel, and you only find out when you check the calendar. This setup adds a note to their contact and sends a text inviting them to rebook.
🗂️ Teams that message customers on WhatsApp
Your customers reply on WhatsApp rather than SMS, so confirmations need to go there. This setup adds bookers to HubSpot and sends a WhatsApp template through Twilio as soon as they book.
Our team

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Everything this automation handles for you

Everything this automation handles for you
No duplicate contacts
The contact is created or updated, so the same person is not added twice when they book again.
Matches existing contacts by email
The matching HubSpot contact is found by email before a cancellation note or follow-up task is added.
Handles cancellations
When a booking is canceled, the same contact can get a note, a task and a follow-up text instead of being left as it was.
Runs for chosen bookings only
The workflow can be limited to one booking type, so only the right people get the onboarding message.

Why choose Integrately to automate Calendly + HubSpot + Twilio

Build and manage your Calendly + HubSpot + Twilio automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Calendly + HubSpot + Twilio with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
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Prefer to connect just two apps? Explore each combination separately

Calendly
HubSpot
Calendly + HubSpot
Send new bookings straight into HubSpot as contacts, ready for follow-up.
Explore Integrations
HubSpot
Twilio
HubSpot + Twilio
Send texts to people stored in HubSpot using Twilio messaging.
Explore Integrations
Calendly
Twilio
Calendly + Twilio
Use Calendly booking details to send texts or WhatsApp messages through Twilio.
Explore Integrations

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Questions people ask

Can Calendly bookings automatically add new contacts to HubSpot and send an SMS confirmation through Twilio?
Frequently Asked Questions
Yes, Integrately has a ready workflow to add new Calendly bookers to HubSpot and send them an SMS confirmation through Twilio. When someone books a time in Calendly, Integrately can create or update their contact in HubSpot and send the confirmation text through Twilio straight away.
Can a new Calendly booking automatically create a HubSpot contact and deal and text the prospect through Twilio?
Frequently Asked Questions
If a client cancels in Calendly, can their HubSpot contact get a note and a rebooking text from Twilio automatically?
Frequently Asked Questions
Can a Calendly cancellation create a HubSpot follow-up task and send a Twilio text offering to reschedule?
Frequently Asked Questions
Can Calendly bookings be added to HubSpot and confirmed with a WhatsApp message from Twilio automatically?
Frequently Asked Questions
Do I need coding skills to connect Calendly, HubSpot and Twilio?
Frequently Asked Questions
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