6 Best Free Invoice Software For Small Businesses In 2024
By Abhishek A Agrawal
April 8, 2024
Table of Contents
As a business owner, the last thing you want to do is chase clients down for unpaid invoices when you could be focusing on billable tasks. Fortunately, the solution is right under your nose: invoicing software solutions. In just a few clicks, you can consolidate your billable hours, tax details, and due dates in a single document.
If you’re shopping for the best free invoice software for your business, this guide will tell you everything you need to know about how they work and how to choose one.
What Makes A Great Free Invoice Software?
While most invoice software requires a subscription to access advanced features, below are a few criteria that can make a free plan worth it.
Unlimited invoices: Some free software limit the number of clients you can retain on a non-paid plan. Fortunately, every tool we’ve evaluated here allows you to send unlimited invoices.
Online payment processing: The best free invoice software will also enable you to collect online payments after processing bills. Many support credit cards and bank transfers.
Simple user interface: When working with billing software, too steep of a learning curve can take away precious time, energy, and resources.
What Are The Benefits Of Using Free Invoice Software?
Accounting software is essential for keeping tabs on company expenses and getting paid on time. It can also help you achieve the following business goals.
Increased efficiency: You can automatically fill invoice details with customer and service information to save time on manual input.
Enhanced cash flow: Faster invoice production and earlier payments can drastically improve your cash flow.
Automatic follow-ups: No more cutting into business hours to chase down clients – send automatic notifications instead and get paid accordingly.
Multiple invoices: Are you expecting payments from several clients? Create and send numerous invoices using information you can quickly save and update at any time.
Mobile invoicing is all the rage nowadays, especially for business owners and contractors who are always on the move. If you’re looking for the right mobile invoicing software app for your business, PayPal is all you need. You can also automate payments with Integrately.
Pros
Partial payments: If your clients can’t settle their bills all at once, PayPal provides the option to send and receive partial payments.
Payment gateway integration: Process bank payments and credit card transactions directly from the mobile app.
Cons
No direct payments: Unfortunately, you can only receive payments via credit card, debit card, or PayPal credit.
Fees
PayPal processing fees cost 2.9% + $0.30 per transaction.
If you’re looking for comprehensive billing software with many automation features, Zoho Invoice is for you. With it, you can schedule email notifications, automatically calculate taxes and discounts, and update due dates.
Pros
Deluge scripting: If you’re familiar with code, you can write scripts to calculate late fees or discounts automatically.
Multi-currency support: Get multi-currency support and compatibility with 17 different languages.
Cons
Limited clients: Zoho Invoice is free for only up to five customers – larger enterprises will have to invest in a paid plan to unlock unlimited clients.
Fees
Because Zoho Invoice accepts payments through third-party apps, the respective processing fees will depend on your selected payment gateway.
Do you collect payments online and in-person? If so, Square can synchronize all your invoices while keeping track of your item library. You can get paid even faster by automating actions with Integrately.
Pros
Recurring invoices: Create recurring invoices or schedule them to be sent later, along with automatic payment reminders.
Templates: You can create branded invoices using Square’s template library and create ready-made forms with auto-filled information.
Cons
No free auto-conversions: If you want to convert cost estimates into billable invoices, you’ll have to subscribe to Square Invoices Plus.
Fees
Square charges a card payment fee of 2.9% + $0.30 per transaction.
Hiveage’s clean and easy-to-use interface and comprehensive dashboard make it an obvious crowd-pleaser. However, its standout feature has to be its ability to integrate with multiple payment gateways.
Pros
Many payment options: Receive payments not only from PayPal or Stripe but also other gateways such as Mollie, Paymentwall, and Razorpay.
Cashflow analytics: Keep track of your money-in money-out flow according to invoices and operational bills.
Cons
Lack of customizability: If you’re looking for branded invoices, Hiveage may lack in that department.
Fees
Hiveage transaction fees depend on your selected payment gateway.
Wave Accounting isn’t just an invoicing tool – it’s also an accounting app. Here, you can connect your business bank account and keep track of your expenses and profits in a single, unified space. Want to get paid faster? Automate actions with Integrately.
Pros
Receipt scanner: Keeping up with hundreds of business receipts can become a hassle very quickly. With Wave, you can scan and track them online.
Unlimited invoicing: If you’re looking for a free invoicing solution without limits, Wave has you covered.
Cons
Not suitable for larger enterprises: While you can access every feature on Wave for free, its capabilities may be limiting for faster-scaling businesses.
Fees
Card payments have an added fee of 2.9% + $0.30 per transaction, while bank payments cost 1%.
Designed specifically for freelancers, AND.CO is both an invoicing and time tracking app in one. With it, you can create invoices using billable time.
Pros
Shoebox: Digitally store all financial documents such as receipts, past invoices, bills, and more. You can automatically attach these to your invoices as necessary.
Cons
Not ideal for multiple clients: Unless you work with just one client at a time, the inability to change client project names can quickly become a nuisance.
Fees
Transaction fees with AND.CO will depend on your selected payment gateway.
Which Free Invoicing App Is Best For You?
When choosing the best free invoicing app for your business, the answer will depend on several factors:
Whether you accept payments online, in-person, or both
How many clients you work with at any given time
Whether you require an app with built-in payment gateways
Whether you need to track other business expenses
In Conclusion
As a business, the last thing you want to have to deal with is late payment. Thankfully, with the right free invoicing software, you can receive the compensation you deserve in just a few clicks.
If you don’t want to deal with the hassle of manually creating recurring invoices or calculating taxes and shipping, you can automate even more actions with Integrately. Thanks to over eight million functions, sending out invoices and receiving your payments should take no more than a few minutes.
FAQs about free invoice softwares
How much does billing and invoicing software cost?
All of the billing and invoicing software listed above are free. However, they may charge a small processing fee.
Can I put my own logo on the invoice template?
You can put your own logo on the invoice template if your tool allows you to. Depending on how customizable your tool is, you might be able to upload not only your company logo, but also other branding elements.
Can I save my invoice and customer details?
Yes, most invoicing software options allow you to save important details like customer information to use with recurring invoices.
Author - Abhishek A Agrawal
Abhishek is the founder of Integrately, CompanyHub, and Dreamwares. He is passionate about technology and entrepreneurship. He is always looking to leverage technology for the growth of the business. He has a deep understanding of how businesses work and uses this knowledge to build products that help entrepreneurs grow their businesses.
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