Screen sharing is indispensable in today’s virtual workspaces and business communications. Because you don’t have to have everyone present in the room at once, it also makes scheduling much easier.
However, not all screen sharing software is right for you. Read on to find our best screen sharing software picks!
What Makes A Great Screen Sharing Software
Screen sharing software needs to do one thing well: share your entire screen to everyone on the call. However, some things set apart great screen sharing software from the others. Here are key factors that make for truly great screen share software:
Easily Accessible : The best screen sharing software generally won’t require any specialized clients or programs to install. Most of them are accessible directly as a browser extension, ensuring you have access to it even if you move computers or change operating systems. I also understand that not all of your team are desk workers. If you need a team member on the go to share their screen, the app should also be available on your mobile device.
Includes Collaboration Features: Simply being able to share your screen isn’t enough. The best screen sharing software also needs collaboration and communication tools like presenter switching and real-time document editing. This ensures every meeting attendee in your screen sharing sessions can work on documents together without flipping between apps or sending back-and-forth versions through file sharing.
Affordable: Last but not least, the best screen sharing software should be affordable. While this is highly subjective, a general rule of thumb is that price should follow functionality. If the software offers many additional features, then it makes sense to charge a high price tag. Conversely, a relatively basic software option that only offers screen mirroring should be more affordable.
Choosing The Right Screen Sharing Software
The dozens of options on the market make it tough to choose the best screen sharing software. Here are three factors you can examine to make choosing easier:
Easy To Understand: Most software has a learning curve when you’re implementing it for your team. However, you can save a lot of time and money on staff training by choosing screen sharing software that’s easy to pick up and learn.
Robust Customer Care Options: No matter how good a piece of software is, you’ll likely encounter issues eventually. To ensure you’re not left high and dry when your screen share app breaks, find a company that offers great customer support.
Supports Multiple Users: Sometimes you need to share a device screen to an audience of dozens, even hundreds. Even if large online meetings like town halls don’t often happen in your company, it’s still a good idea to choose a screen share app that supports a large number of users at once.
How We Evaluated The Best Screen Sharing Software
If you need more help to find the best screen sharing software, you’re in luck! Here are several factors we think about when searching for a screen sharing tool:
Budget: Not everyone can afford high-priced screen sharing software. Find a piece of software that fits your needs and won’t break the bank.
Value-adding features: Getting software with good screen sharing capabilities is a must. However, you should also consider extra features like collaboration tools and multi-presenter online meetings.
Third-party integrations: Having a screen sharing tool that connects with other apps makes things easier.
Perhaps one of the best-known video conferencing software nowadays, Zoom offers professional video calls and screen sharing for your entire team. You can also connect Zoom with other apps through Integrately to boost its functionality. Other advanced features offered by this leader in screen sharing apps include:
Meeting screen recording: Record video meetings to your computer for future reference.
Personal meeting rooms: Use a single meeting ID as your “personal office” for all your meetings.
Plans & Pricing
Zoom’s basic plan is free for everyone but imposes a time limit for large meetings. Paid plans start at $14.99/month per user.
Screenleap is a web-based screen sharing and video conferencing software for business professionals that doesn’t require a desktop app. In addition to strong screen sharing capabilities, this software offers many additional features, including:
Website integration: Install Screenleap’s integrated video conferencing and remote screen sharing platform to your website in minutes.
Viewer registration page: Record your viewers’ information and export them to your CRM apps for easy analysis.
Workplace chat software Slack boasts various collaboration features, including robust screen sharing tools. You can also supercharge its functionality through hundreds of app integrations with Integrately. Other key features offered by Slack are:
Slack Connect: Work with external partners by granting them entry into your company’s virtual workspaces.
Multi-device support: Attend video conferences on Slack from your desktop client or mobile device app.
Surfly is a co-browsing platform that lets your remote team browse clients’ computers as if they were side-by-side. It also provides advanced key features like:
Secure remote access tools: Keep your customers safe from data leaks and privacy breaches.
Built-in electronic document signing: Upload and sign digital documents without leaving Surfly.
Plans & Pricing
Surfly’s premium plans start at $31/month per user. It also offers a 14-day free trial.
Google’s video conferencing app lets people jump into calls and share screens just by sending a link. You can also seamlessly connect Meet with other Google apps like Sheets and Forms, as well as hundreds of other apps, through Integrately. Google Meet also offers other advanced features, including:
Multiple screen sharing: Let multiple meeting participants share their screens at the same time.
In-call chat: Jump into the discussion without interrupting anyone through chat features.
Plans & Pricing
Most of Google Meet’s features are accessible for free. Advanced Google Meet features like hand-raising and breakout rooms are available starting at $7.99/month per user.
Microsoft Teams offers a professional-level online meeting solution for home and business purposes. Some of its marquee features available to personal and enterprise users are:
Separate channels: Create multiple channels to house your different teams.
SharePoint cloud storage: Store your files in a secure shared folder.
Plans & Pricing
Microsoft Teams cost $4/month per user, billed annually. However, you can get it as part of Microsoft’s Office 365 suite for $5/month per user, billed annually.
Demodesk is a screen sharing and online meeting software created for sales teams and other customer-facing reps. It assists your marketing team through features like:
Call shadowing: Evaluate new hires by sitting in on their video conference calls without being seen or heard.
Video call recording feature: Record all sales calls to use as teaching material.
Plans & Pricing
Demodesk’s Starter plan costs $25/month per user, billed annually.
What’s The Best Screen Sharing Software For You?
There’s no one best screen share software for everyone. The best screen sharing app for you is whichever one caters to all your needs and is priced within your budget.
Looking to improve your screen sharing software’s functions for your virtual office? Register on Integrately for free and get integrations to thousands of third-party apps!
Author - Abhishek A Agrawal
Abhishek is the founder of Integrately, CompanyHub, and Dreamwares. He is passionate about technology and entrepreneurship. He is always looking to leverage technology for the growth of the business. He has a deep understanding of how businesses work and uses this knowledge to build products that help entrepreneurs grow their businesses.
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