{"id":861,"date":"2025-01-15T00:00:00","date_gmt":"2025-01-15T00:00:00","guid":{"rendered":"https:\/\/blog.integrately.com\/?p=861"},"modified":"2023-11-30T13:04:28","modified_gmt":"2023-11-30T13:04:28","slug":"best-todo-list-apps","status":"publish","type":"post","link":"https:\/\/blog.integrately.com\/best-todo-list-apps","title":{"rendered":"Top 10 Best Todo List Apps for 2025 | Integrately"},"content":{"rendered":"\n<p>If pen-and-paper to-do lists aren\u2019t helping you get your tasks done quickly and more reliably, it might be time to consider a to-do list app. These digital organizers can structure your day, keep you focused, and help you reprioritize tasks more efficiently.<\/p>\n\n\n\n<p>Whether you\u2019re a student or a professional, having software to organize your endless list of tasks can make your workday more manageable. Read on to learn more about the best to-do list apps on the market.<\/p>\n\n\n\n<div id=\"what-is-a-to-do-list-app\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">What is a To-Do List App<\/h2>\n\n\n\n<p>A to-do list app allows users to write and organize tasks while attacking relevant notes, links, and files. Some task software enables collaboration, allowing users to share and complete tasks together.<\/p>\n<\/div><\/div>\n\n\n\n<div id=\"the-benefits-of-digital-tasks\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">The Benefits of Digital Tasks<\/h2>\n\n\n\n<p>As people grow busier, digital task lists are becoming more popular \u2013 and for good reasons. Here are the benefits of using the best to-do list apps to streamline your workday.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Easy to use: <\/strong>Digital task lists are perfect for use on the go, and you can easily sort them according to your preferences. You can also add sub-tasks or use built-in templates.<\/li>\n\n\n\n<li><strong>Cross-gadget syncing: <\/strong>App-based to-do lists are accessible from any device and can be helpful if you work on a hybrid schedule. Access your tasks from your mobile device, tablet, or computer.<\/li>\n\n\n\n<li><strong>Notifications: <\/strong>There\u2019s no one to remind you when a task is due with a pen and paper list. With to-do apps, you can get notified of a task before your deadline.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div id=\"what-makes-a-great-to-do-list-app\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">What Makes a Great To-Do List App<\/h2>\n\n\n\n<p>No two people use a task list app the same way. However, some defining features make an app worth it for most users:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Intuitive interface: <\/strong>Ideally, you don\u2019t want to spend more than a few seconds adding a task to your list. Pick an app with a clean interface that is easy and quick to use.<\/li>\n\n\n\n<li><strong>Multiple uses: <\/strong>While a simple to-do list app might satisfy your basic organizational needs, others that provide extra features like color tags, task sharing, and media uploads can help you create a system that works best for you.<\/li>\n\n\n\n<li><strong>Cross-platform support: <\/strong>If you use different platforms, an app that allows cross-device syncing will work in your favor.<\/li>\n\n\n\n<li><strong>Reminders: <\/strong>What\u2019s a task app that can\u2019t remind you when something is due? A reliable app should notify you of upcoming tasks via text or email.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div id=\"what-to-look-for-in-a-to-do-list-app\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">What to Look for in a To-Do List App<\/h2>\n\n\n\n<p>You know what makes a powerful task app, so what else should you look out for? Here is what you should keep in mind.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Design: <\/strong>A task list is something you look at multiple times a day. If you don\u2019t like what you see, that app may not be for you. Look for something with a clean interface that feels intuitive.<\/li>\n\n\n\n<li><strong>Tools and additional features: <\/strong>Basic features can only take you so far when picking an app. For instance, if you are a visual worker, an app with color codes might make your tasks more manageable. Detail-oriented workers might prefer something that enables sub-tasks. If you tend to forget when assignments are due, an app with calendar integration might come more in handy.<\/li>\n\n\n\n<li><strong>Collaboration options: <\/strong>While to-do lists are highly personal, sharing them with household members or teammates will allow you to coordinate your schedules and check in on each others\u2019 progress.<\/li>\n\n\n\n<li><strong>Customer service: <\/strong>Most task apps are instinctive, but you never know when you\u2019ll run into a bug. Pick an app with robust customer service channels in case something goes wrong.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-columns ctaApps has-white-color has-text-color has-background is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\" style=\"background-color:#011240\">\n<div class=\"wp-block-column ctaAppContent is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:100%\">\n<p class=\"has-text-align-center ctaAppsHeading\"><mark style=\"background-color:rgba(0, 0, 0, 0);color:#f35a38\" class=\"has-inline-color\">8 Million+<\/mark> Ready Automations<br>For <mark style=\"background-color:rgba(0, 0, 0, 0);color:#f35a38\" class=\"has-inline-color itlAppCount\">750+<\/mark> Apps<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button ctaBtn\"><a class=\"wp-block-button__link has-white-color has-text-color has-background wp-element-button\" href=\"https:\/\/app.integrately.com\/signup\" style=\"background-color:#f35a38\" target=\"_blank\" rel=\"noreferrer noopener\">Try Integrately For FREE<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div id=\"to-do-lists-vs-project-management\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">To-Do Lists vs Project Management<\/h2>\n\n\n\n<p>While they appear to serve the same purpose, task apps and project management software are not the same things. Using one over the other may be more appropriate, depending on your needs. Below are a few instances where using a task app may be more helpful than project management software.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Individual tasks: <\/strong>Using a simple task manager will suffice if you\u2019re not working on a multi-layered project. You can add sub-tasks to more complex assignments or share your lists with other participants if necessary.<\/li>\n\n\n\n<li><strong>One-time projects: <\/strong>If you\u2019re working on a small-scale or one-time project such as an event or workshop, investing in full-blown project management software may not be necessary. Instead, you can use a task manager with a few advanced features like color-coding, task delegation, and progress insights.<\/li>\n\n\n\n<li><strong>Meetings: <\/strong>If you host regular meetings, task apps can keep you on top of discussion points. Add notes within tasks for easier reference.<\/li>\n<\/ul>\n\n\n\n<p>On the other hand, a productivity app with project management features might be more beneficial for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Long-term projects: <\/strong>If basic lists can\u2019t keep up with all the moving parts of your project, you might be better off with project management software. These tools provide advanced features like document sharing, conversation threads, groups, and more.<\/li>\n\n\n\n<li><strong>Visual planning: <\/strong>It\u2019s easy to overlook basic lists, especially if you have a lot on your plate. If you\u2019re a visual worker, project management software with kanban boards allows you to lay tasks out in a more graphic manner.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div id=\"how-we-choose-the-right-apps-for-you\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\">How We Choose the Right Apps for You<\/h2>\n\n\n\n<p>To pick the right app for tracking tasks, we don\u2019t just look at what is popular. We also consider these factors:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>User types: <\/strong>Some users prefer basic, no-fuss lists. Others prefer customizable smart lists with rich features. As such, we recommend apps that are versatile and cater to different needs.<\/li>\n\n\n\n<li><strong>Device syncing: <\/strong>Having a task app that performs well across gadgets is imperative if you use multiple devices to work. Some apps have advanced capabilities, such as sending reminders to your Apple Watch or another wearable device. Others can even send location-based reminders when you\u2019re away from your desktop.<\/li>\n\n\n\n<li><strong>Affordability: <\/strong>While most task apps are free, some come at a small price. We consider applications that suit all budget ranges.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"our-top-picks-for-the-best-to-do-list-apps\">Our Top Picks for the Best To-Do List Apps<\/h2>\n\n\n\n<p>Here are the top ten best to-do list apps that we recommend.<\/p>\n\n\n\n<div id=\"google-tasks\" class=\"wp-block-group addNumber\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.google.android.apps.tasks&amp;hl=en_US&amp;gl=US\" target=\"_blank\" rel=\"noreferrer noopener\">Google Tasks<\/a><\/h2>\n\n\n\n<p>If you\u2019re an avid Google user and don\u2019t want to go too far out of your way to find a task management app, try Google Tasks. The app integrates with Google Calendar and has a relatively simple interface, allowing users to create lists and subtasks with due dates. The functionality and convenience of Google Tasks can be improved with <a href=\"https:\/\/integrately.com\/integrations\/googletasks\" target=\"_blank\" rel=\"noreferrer noopener\">Integrately<\/a> automations. <\/p>\n\n\n\n<div class=\"wp-block-columns prosConsContainer is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading pros\">Pros<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Google compatibility:<\/strong> For Google Calendar and Google Keep users, Google Tasks is your most logical option for noting daily tasks. It integrates seamlessly and saves time flipping through your entire calendar.<\/li>\n\n\n\n<li><strong>Clear completed tasks: <\/strong>While it may seem standard, not many other apps have this function. With Google Tasks, you can prevent clutter by mass deleting finished assignments.<\/li>\n\n\n\n<li><strong>Subtasks: <\/strong>Batch and schedule your tasks to make your day more manageable.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading cons\">Cons<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Limited key features: <\/strong>Google Tasks is relatively bare-boned and hasn\u2019t undergone significant updates since it first launched.<\/li>\n\n\n\n<li><strong>No recurring tasks: <\/strong>While you can import recurring reminders from Google Keep into Tasks, you can\u2019t create repeating tasks directly in the app.<\/li>\n\n\n\n<li><strong>Poor offline syncing: <\/strong>Google has been working on offline syncing for years, but don\u2019t expect quick updates with Google Tasks.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pricing\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p>Google Tasks is free but offers premium app features at $39.99\/year.<\/p>\n\n\n\n<p><a href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.google.android.apps.tasks&amp;hl=en_US&amp;gl=US\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to try Google Tasks<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"842\" height=\"385\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Google-Tasks.png\" alt=\"\" class=\"wp-image-5866\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Google-Tasks.png 842w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Google-Tasks-300x137.png 300w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Google-Tasks-768x351.png 768w\" sizes=\"auto, (max-width: 842px) 100vw, 842px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"ticktick\" class=\"wp-block-group addNumber\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/ticktick.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">TickTick<\/a><\/h2>\n\n\n\n<p>If you want an app with highly customizable features, we recommend TickTick. It integrates seamlessly with your calendar software, and you can edit tasks on a daily or weekly basis. This app is ideal for users who prefer a get-things-done (GTD) interface. <\/p>\n\n\n\n<div class=\"wp-block-columns prosConsContainer is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading pros\">Pros<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Affordable: <\/strong>Compared to other premium apps, TickTick is more cost-effective.<\/li>\n\n\n\n<li><strong>Additional app features: <\/strong>Beyond its standard daily planner, TickTik also boasts impressive additional features like a Pomodoro timer, habit tracker, and white noise generator.<\/li>\n\n\n\n<li><strong>Multi-view: <\/strong>You can view your tasks as a list, calendar, or kanban board.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading cons\">Cons<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>No separate task reminders: <\/strong>If you have multiple tasks due in a single day, you receive only one compressed reminder.<\/li>\n\n\n\n<li><strong>Free plan is limited: <\/strong>Unless you aren\u2019t picky about syncing your calendar with TickTick, you won\u2019t get this feature along with many others on its free plan.<\/li>\n\n\n\n<li><strong>No email notifications: <\/strong>Unfortunately for avid email users, you won\u2019t be getting any notifications through that channel.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pricing\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p>TickTick offers free plans, while premium plans start at $28\/year or $2.79\/month.<\/p>\n\n\n\n<p><a href=\"https:\/\/ticktick.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to try TickTick<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"551\" height=\"422\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/TickTick-Premium-3.png\" alt=\"\" class=\"wp-image-5879\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/TickTick-Premium-3.png 551w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/TickTick-Premium-3-300x230.png 300w\" sizes=\"auto, (max-width: 551px) 100vw, 551px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"things\" class=\"wp-block-group addNumber\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/culturedcode.com\/things\/\" target=\"_blank\" rel=\"noreferrer noopener\">Things<\/a><\/h2>\n\n\n\n<p>For Mac and iOS users, Things is a straightforward app with an attractive and minimal design. Its calendar integration is highly intuitive and easy to use. You can even add it as an extension if you\u2019re a Google Chrome user. <\/p>\n\n\n\n<div class=\"wp-block-columns prosConsContainer is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading pros\">Pros<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Templates: <\/strong>If you have recurring tasks, Things\u2019 template feature can make scheduling them far easier.<\/li>\n\n\n\n<li><strong>Projects-from-tasks: <\/strong>Is your task taking longer to complete than expected? You can turn it into a project in just a few clicks.<\/li>\n\n\n\n<li><strong>Apple integrations: <\/strong>Avid Mac users will love how easy it is to sync up Things with other apps like Mail, Calendar, and Reminders.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading cons\">Cons<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Not compatible with Windows\/Android: <\/strong>If you aren\u2019t an Apple user, there aren\u2019t any native calendar integrations other than Mail.<\/li>\n\n\n\n<li><strong>Few natural language processing capabilities: <\/strong>Unfortunately, there are no NLP capabilities for projects and tags.<\/li>\n\n\n\n<li><strong>Separate subscriptions: <\/strong>If you want to use Things on your desktop <em>and <\/em>mobile, you\u2019ll have to pay for two individual subscriptions.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pricing\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p>Depending on what iOS device you use, expect to pay a one-time fee of $50 for a Mac, $10 for an iPhone or Apple Watch, and $20 for an iPad.<\/p>\n\n\n\n<p><a href=\"https:\/\/culturedcode.com\/things\/\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to try Things<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"518\" height=\"441\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Things-1.png\" alt=\"\" class=\"wp-image-5868\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Things-1.png 518w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Things-1-300x255.png 300w\" sizes=\"auto, (max-width: 518px) 100vw, 518px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"microsoft-to-do\" class=\"wp-block-group addNumber\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/to-do.office.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Microsoft To-Do<\/a><\/h2>\n\n\n\n<p>Try Microsoft To-Do if you\u2019re looking for a free to-do app that feels like a premium option. It has a highly intuitive UI and, unlike other free apps, includes native language processing. You can also automate certain processes in the app through <a href=\"https:\/\/integrately.com\/integrations\/microsofttodo\" target=\"_blank\" rel=\"noreferrer noopener\">Integrately<\/a>. <\/p>\n\n\n\n<div class=\"wp-block-columns prosConsContainer is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading pros\">Pros<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Completely free: <\/strong>No more paying for additional features like calendar syncing or file uploads \u2013 Microsoft To-Do is completely free!<\/li>\n\n\n\n<li><strong>My Day feature: <\/strong>Get a quick overview of your day\u2019s assignments. Sync tasks automatically or add them manually.<\/li>\n\n\n\n<li><strong>Android widgets: <\/strong>If you\u2019re using Microsoft To-Do on an Android device, you\u2019ll love the Quick Add widget tool for easy access.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading cons\">Cons<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>No smart lists: <\/strong>As there are no tags or customizable filters, you have to manage your lists manually.<\/li>\n\n\n\n<li><strong>Limited calendar integration: <\/strong>Unfortunately, Gmail or Apple Mail users won\u2019t be able to sync their accounts to this app.<\/li>\n\n\n\n<li><strong>No natural language processing: <\/strong>While it isn\u2019t the end-all-be-all of to-do apps, you might miss out a little on NLP.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pricing\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p>Microsoft To-Do is free.<\/p>\n\n\n\n<p><a href=\"https:\/\/to-do.office.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to try Microsoft To-Do<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"866\" height=\"419\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Microsoft-To-Do-2.png\" alt=\"\" class=\"wp-image-5869\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Microsoft-To-Do-2.png 866w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Microsoft-To-Do-2-300x145.png 300w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Microsoft-To-Do-2-768x372.png 768w\" sizes=\"auto, (max-width: 866px) 100vw, 866px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"omnifocus\" class=\"wp-block-group addNumber\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/www.omnigroup.com\/omnifocus\/\" target=\"_blank\" rel=\"noreferrer noopener\">OmniFocus<\/a><\/h2>\n\n\n\n<p>OmniFocus is for you if you prefer an app that can help you get through complex projects with a GTD approach. Underrated features like color-coding and tags within tags make it even easier to manage your tasks. <\/p>\n\n\n\n<div class=\"wp-block-columns prosConsContainer is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading pros\">Pros<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Defer tasks: <\/strong>Have too many tasks to work on all at once? You can defer start dates for a later time.<\/li>\n\n\n\n<li><strong>Detailed lists: <\/strong>If you\u2019re working on a project with dozens of moving parts, you can easily color-code them, create forecasts for potential assignments, and even make tags within tags.<\/li>\n\n\n\n<li><strong>Multi-device sync: <\/strong>Do you use Omnifocus on more than one device? Sync everything up in just one click.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading cons\">Cons<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Expensive: <\/strong>If you want a premium plan with OmniFocus, expect to pay a lot more than you would with other apps.<\/li>\n\n\n\n<li><strong>Hard to use: <\/strong>Because OmniFocus is hugely loaded with features, there\u2019s a steep learning curve.<\/li>\n\n\n\n<li><strong>Jargony: <\/strong>Sometimes OmniFocus complicates things when it doesn\u2019t have to \u2013 for example, using complicated terms like \u201cforecast\u201d instead of calendar view and \u201cdefer dates\u201d instead of \u201cstart dates.\u201d<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pricing\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p>Standard one-time payments for Mac and iOS users cost $50. Pro plans for iOS users cost $75 and $100 for Mac users.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.omnigroup.com\/omnifocus\/\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to try OmniFocus<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"509\" height=\"461\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/OmniFocus-2.png\" alt=\"\" class=\"wp-image-5870\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/OmniFocus-2.png 509w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/OmniFocus-2-300x272.png 300w\" sizes=\"auto, (max-width: 509px) 100vw, 509px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"habitica\" class=\"wp-block-group addNumber\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/habitica.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Habitica<\/a><\/h2>\n\n\n\n<p>While less of a to-do app and more of a habit-developing app, Habitica is useful for staying on top of repetitive personal tasks. Modeled after a role-playing game, you can level up your characters by completing tasks. <\/p>\n\n\n\n<div class=\"wp-block-columns prosConsContainer is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading pros\">Pros<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Enjoyable: <\/strong>This gamified app makes fulfilling mundane tasks more enjoyable. You can even equip your characters with weapons and clothing.<\/li>\n\n\n\n<li><strong>Charming design: <\/strong>Enjoy a blast from the past with this app\u2019s 8-bit design.<\/li>\n\n\n\n<li><strong>Completely free: <\/strong>Just download Habitica on your mobile device or desktop and you\u2019re good to go.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading cons\">Cons<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Potentially distracting: <\/strong>If you consider yourself a GTD type of person, Habitica\u2019s playful features might be distracting.<\/li>\n\n\n\n<li><strong>Not ideal for large-scale projects: <\/strong>Habitica may not be useful for complex, active projects. It lacks sub-task capabilities and calendar views.<\/li>\n\n\n\n<li><strong>You can cheat the system: <\/strong>You might be tempted to level your character up instead of finishing your tasks by completing a task before it\u2019s actually done.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pricing\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p>Habitica is free to use.<\/p>\n\n\n\n<p><a href=\"https:\/\/habitica.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to try Habitica<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"766\" height=\"456\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Habitica-1.png\" alt=\"\" class=\"wp-image-5871\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Habitica-1.png 766w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Habitica-1-300x179.png 300w\" sizes=\"auto, (max-width: 766px) 100vw, 766px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"todoist\" class=\"wp-block-group addNumber\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/todoist.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Todoist<\/a><\/h2>\n\n\n\n<p>Todoist is a fan favorite for good reasons \u2013 it has hundreds of integrations and goal-setting features, plus it\u2019s beautifully designed. This comprehensive to-do list app also offers cross-platform support and syncs reliably with your other apps. Connect Todoist with dozens of platforms with <a href=\"https:\/\/integrately.com\/integrations\/todoist\" target=\"_blank\" rel=\"noreferrer noopener\">Integrately<\/a>. <\/p>\n\n\n\n<div class=\"wp-block-columns prosConsContainer is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading pros\">Pros<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Dozens of powerful features: <\/strong>While Todoist is one of the best-equipped project management apps out there, it doesn\u2019t come with too steep a learning curve. Even professional project managers recommend it as an entry-level app.<\/li>\n\n\n\n<li><strong>Siri and Echo integration: <\/strong>If you rely heavily on voice commands, you\u2019ll be pleased to know that Todoist works with Siri and Amazon Echo.<\/li>\n\n\n\n<li><strong>Productivity reports: <\/strong>Want to see how you\u2019ve fared over the past week, month, or year? Create a productivity report and pinpoint where you can improve.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading cons\">Cons<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Subtasks aren\u2019t intuitive: <\/strong>It\u2019s easy to overlook subtasks because they don\u2019t indent in inbox view.<\/li>\n\n\n\n<li><strong>Custom views have a learning curve: <\/strong>If you want to categorize and arrange tasks according to your household, job, or other projects, using Todoist\u2019s custom filters might require a bit of extra effort.<\/li>\n\n\n\n<li><strong>Free plan is limited: <\/strong>The best way to make the most out of Todoist is to get a premium plan.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pricing\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p>Todoist comes with a free plan but costs $4\/month for a premium account.<\/p>\n\n\n\n<p><a href=\"https:\/\/todoist.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to try Todoist<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"850\" height=\"407\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Todoist-3.png\" alt=\"\" class=\"wp-image-5872\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Todoist-3.png 850w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Todoist-3-300x144.png 300w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Todoist-3-768x368.png 768w\" sizes=\"auto, (max-width: 850px) 100vw, 850px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"any-do\" class=\"wp-block-group addNumber\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/www.any.do\/\" target=\"_blank\" rel=\"noreferrer noopener\">Any.do<\/a><\/h2>\n\n\n\n<p>For basic to-do list management with a drag-and-drop interface, we recommend Any.do. This task management application comes with a scheduling assistant to help you get more done even quicker. <\/p>\n\n\n\n<div class=\"wp-block-columns prosConsContainer is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading pros\">Pros<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Gestures: <\/strong>Shake your phone to delete a task or swipe to complete.<\/li>\n\n\n\n<li><strong>Superior collaboration tools: <\/strong>Any.do has more collaboration integrations than most apps, including Slack and Alexa.<\/li>\n\n\n\n<li><strong>Cheaper than other apps: <\/strong>Buying a premium version of Any.do costs less than $3 a month.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading cons\">Cons<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>No natural language input: <\/strong>Unfortunately, no NLP here.<\/li>\n\n\n\n<li><strong>No subtasks: <\/strong>If you want to break your main task into manageable segments, you won\u2019t be able to with Any.do.<\/li>\n\n\n\n<li><strong>Limited calendar integrations: <\/strong>Some users have problems connecting Microsoft or Google calendars.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pricing\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p>The premium version of Any.do costs $2.09\/month.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.any.do\/\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to try Any.do<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"855\" height=\"434\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Any.do_.png\" alt=\"\" class=\"wp-image-5873\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Any.do_.png 855w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Any.do_-300x152.png 300w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Any.do_-768x390.png 768w\" sizes=\"auto, (max-width: 855px) 100vw, 855px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"toodledo\" class=\"wp-block-group addNumber\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/www.toodledo.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Toodledo<\/a><\/h2>\n\n\n\n<p>If you\u2019re looking for a task manager with a wide range of capabilities, Toodledo could be right for you. With it, you can streamline your daily routine, write notes, create custom lists, and even track daily chores.<\/p>\n\n\n\n<div class=\"wp-block-columns prosConsContainer is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading pros\">Pros<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Device sync: <\/strong>If you are an avid user of multiple devices, Toodledo can sync data on your laptop, mobile phone, or tablet. It is also compatible with Android, iOS, web, and extension users.<\/li>\n\n\n\n<li><strong>Mass updates: <\/strong>Update multiple tasks at once and save time sorting through file attachments, due dates, and more.<\/li>\n\n\n\n<li><strong>Task prioritization: <\/strong>Assign priority levels to different tasks.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading cons\">Cons<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Paid collaboration: <\/strong>Collaboration features are only available to paying users.<\/li>\n\n\n\n<li><strong>Ugly interface: <\/strong>If you\u2019re looking for an app with a beautiful user interface, Toodledo might disappoint. It\u2019s a little cluttered and not very visually appealing.<\/li>\n\n\n\n<li><strong>Steep learning curve: <\/strong>Toodledo\u2019s mass of complicated features make it difficult to learn.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pricing\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p>A standard Toodledo plan costs $2.99\/month, while a plus plan costs $4.99\/month. Business plans have pricing available upon request.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.toodledo.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to try Toodledo<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"851\" height=\"369\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Toodledo.png\" alt=\"\" class=\"wp-image-5874\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Toodledo.png 851w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Toodledo-300x130.png 300w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Toodledo-768x333.png 768w\" sizes=\"auto, (max-width: 851px) 100vw, 851px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"workflowy\" class=\"wp-block-group addNumber\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><a href=\"https:\/\/www.workflowy.com\/a\/\" target=\"_blank\" rel=\"noreferrer noopener\">WorkFlowy<\/a><\/h2>\n\n\n\n<p>If your priority is basic to-do list management, WorkFlowy makes for an excellent solution. It\u2019s simple, elegant, and boasts a delightful interface. <\/p>\n\n\n\n<div class=\"wp-block-columns prosConsContainer is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading pros\">Pros<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Roll-up features: <\/strong>Click on bullets to expand into sub-tasks and keep better track of your assignments.<\/li>\n\n\n\n<li><strong>Duplicate and share lists: <\/strong>Copy and share anything from your holiday shopping list to daily tasks with the appropriate users.<\/li>\n\n\n\n<li><strong>Tags: <\/strong>Because this dedicated to-do list app is so bare-bones, things like tags really come in handy.<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column prosConsCol is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"prosConsColHeading cons\">Cons<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>No calendar events: <\/strong>Unlike other task management apps, WorkFlowy doesn\u2019t have a built-in calendar view or native calendar syncing.<\/li>\n\n\n\n<li><strong>Free plan is limited: <\/strong>Despite its simplicity, a free WorkFlowy plan doesn\u2019t enable unlimited tasks.<\/li>\n\n\n\n<li><strong>No file browsing: <\/strong>If you\u2019re looking for a file browser, you won\u2019t get it here.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pricing\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p>The Premium WorkFlowy tier costs $5\/month.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.workflowy.com\/a\/\" target=\"_blank\" rel=\"noreferrer noopener\">Click here to try WorkFlowy<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"846\" height=\"353\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Workflowy-1.png\" alt=\"\" class=\"wp-image-5877\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Workflowy-1.png 846w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Workflowy-1-300x125.png 300w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Workflowy-1-768x320.png 768w\" sizes=\"auto, (max-width: 846px) 100vw, 846px\" \/><\/figure>\n<\/div><\/div>\n\n\n<h2><span style=\"color: revert; font-size: revert; font-weight: revert;\">Picking the To-Do List App That&#8217;s Right for You \u2013 Get Organized Today!<\/span><\/h2>\n<p>While investing in the best to-do-list apps might seem frivolous, they can be helpful when your plate is full. Especially for people who rely heavily on their devices, the best to-do list apps can help keep you organized and always on top of your assignments.<\/p>\n<p>Make your task management app even more efficient by automating actions with Integrately! Use more than 8 million commands to make your workday as efficient as ever.<\/p>\n<p><a class=\"ctaBtn\" href=\"https:\/\/app.integrately.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Try Integrately Today For Free<\/a><\/p>","protected":false},"excerpt":{"rendered":"<p>If pen-and-paper to-do lists aren\u2019t helping you get your tasks done quickly and more reliably, it might be time to consider a to-do list app. These digital organizers can structure your day, keep you focused, and help you reprioritize tasks more efficiently. Whether you\u2019re a student or a professional, having software to organize your endless<a class=\"moretag\" \n href=\"https:\/\/blog.integrately.com\/best-todo-list-apps\">Continue Reading&#8230;<\/a><\/p>\n","protected":false},"author":1,"featured_media":906,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[59],"class_list":["post-861","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-best-app-picks","tag-todo-list-apps"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Top 10 Best Todo List Apps for 2025 | Integrately<\/title>\n<meta name=\"description\" content=\"Staying on top of tasks can be challenging, especially if you have dozens of them in a day. 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