What Is A Calendar App?<\/h2>\n\n\n\n
Calendar apps, as the name implies, provide you with an electronic calendar. However, they don\u2019t just show you dates. They often also provide address books, appointment scheduling, and other useful features. These apps are widely used by businesses since they make it easy for employees to book appointments and set meeting times.<\/p>\n\n\n\n
Some calendar applications are bundled with other software, like Outlook or Google Suite. However, you can find standalone calendar apps like Calendly.<\/p>\n<\/div><\/div>\n\n\n\n
How Does A Calendar App Work?<\/h2>\n\n\n\n
Calendar applications work much like a traditional calendar that shows you dates and what appointments you have on a given day. However, calendar apps take your time management one step further by allowing you to see your coworkers\u2019 availability and what meetings they have that day, preventing clashing schedules.<\/p>\n\n\n\n
Many calendar apps also integrate with other applications like your email service or project management software. These integrations make it easy to schedule a meeting by email and automatically put it on your calendar.<\/p>\n<\/div><\/div>\n\n\n\n
Why Should You Get A Calendar App<\/h2>\n\n\n\n
Tracking your days with a calendar app may seem like time-consuming busywork, but it couldn\u2019t be further from the truth. Here are four ways calendar apps can help your day-to-day organization:<\/p>\n\n\n\n
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- Schedule Appointments Easier:<\/strong> With calendar apps, you don\u2019t have to email or call every single participant and find a good time for a meeting anymore. You can see everyone\u2019s availability, find a time that\u2019s good for everyone, and invite them to meetings in a few clicks.
You don\u2019t even have to get everyone in the same office anymore! Some apps like Google Workspace provide video conferences for remote team members. <\/li>\n\n\n\n- Improve Daily Productivity:<\/strong> On busy days, some tasks are bound to slip through the cracks. Many calendar apps have task trackers and to-do lists with automatic reminders so you don\u2019t forget what you were supposed to do. If you\u2019re blanking out on what to do next in the middle of the day, just check your daily agenda and work on whatever\u2019s next!<\/li>\n\n\n\n
- Make Priority And Time Management Easier: <\/strong>On any given day, you may be juggling several different things at work. Calendar apps help you sort out which tasks you should do first based on the deadline and the task\u2019s complexity. This way, you don\u2019t accidentally prioritize tasks that are due next week and forget the ones that are more urgent.<\/li>\n\n\n\n
- Balance Professional And Personal Appointments:<\/strong> It\u2019s easy to throw your work-life balance off if you can\u2019t keep track of your appointments and commitments. Calendar apps usually offer filtered views that put both kinds of appointments in one calendar. This prevents you from accidentally booking an important work meeting when you were supposed to have a personal engagement or vice versa.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
\n\n8 Million+<\/mark> Ready Automations
For 750+<\/mark> Apps<\/p>\n\n\n\n\nTry Integrately For FREE<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n\nWhat Makes a Good Calendar App<\/h2>\n\n\n\n
Not all calendar apps are created equal. So what makes a calendar app truly stand out among all the options on offer? Here are four things that a good calendar app needs to be.<\/p>\n\n\n\n
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- Easy To Use:<\/strong> The best calendar app should be intuitive and easy to use. An easily understood user interface ensures that everyone can pick up the app and make the most of it before too long. <\/li>\n\n\n\n
- Feature-Rich:<\/strong> A good calendar app should have many features and numerous integrations to make it easy for its users. Things like automatic appointment scheduling, customizable calendar views, and app integrations help you get the most out of the app. <\/li>\n\n\n\n
- Customizable:<\/strong> If the app has limited features, the second-best option is for it to be customizable. Plugin-friendly calendar apps let you tailor the app to your needs. <\/li>\n\n\n\n
- Multi-Device Support:<\/strong> A good calendar and scheduling app should support multiple devices. This is much more important if <\/strong>you travel often since you can\u2019t always check appointments on your computer. Having a calendar app that can be accessed from mobile devices as well as computers gives you a lot of flexibility and lets you schedule appointments from anywhere.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
\nHow Much Does a Calendar App Cost?<\/h2>\n\n\n\n
Calendar and scheduling apps have varying prices. Some apps like Google Calendar come bundled with Gmail for free, while other apps like Outlook require a subscription or one-time purchase.<\/p>\n\n\n\n
Your calendar provider may also offer free and paid versions. For instance, Calendly has a free basic version for all users but also offers premium plans with more handy features.<\/p>\n<\/div><\/div>\n\n\n\n
\nIs a Calendar App Worth the Cost?<\/h2>\n\n\n\n
Whether a calendar app is worth the cost or not depends on how you use it. If you\u2019re a regular user who only uses its basic features, you\u2019ll likely be fine with just a free calendar app. However, if you\u2019re a power user who uses all the features a calendar app offers, you may find more value in a paid calendar and scheduling app.<\/p>\n<\/div><\/div>\n\n\n\n
\nHow To Choose the Best Calendar Apps<\/h2>\n\n\n\n
With all the options on offer, it can be tough to pick the best calendar app for you. Here are some things to consider when shopping for the ideal calendar and scheduling app.<\/p>\n\n\n\n
- \n
- Features offered: <\/strong>The first thing to consider is a calendar app\u2019s features \u2013 does it do what you need it to do? While appointment scheduling is usually a standard feature, your business may need other specific features like customized meeting reminders.<\/li>\n\n\n\n
- Customizability: <\/strong>Even if a calendar app doesn\u2019t do everything you need it to do, plugins may help you get the feature you need. Therefore, customizability is also essential in your calendar and scheduling app.<\/li>\n\n\n\n
- Device compatibility: <\/strong>Calendar apps should support a wide range of devices. This ensures your team can easily arrange appointments and check on each other\u2019s schedules from anywhere.<\/li>\n\n\n\n
- Budget: <\/strong>If you\u2019re a small or medium business, you may not have the budget to buy enterprise-level calendar app subscriptions. Take a look at your finances and find the calendar app that you can comfortably afford.<\/li>\n\n\n\n
- App integrations: <\/strong>Picking a calendar app with numerous third-party integrations lets you automate much of the time-consuming clerical work. For instance, integrating your calendar and email apps lets you schedule meetings directly through email.<\/li>\n\n\n\n
- Customer support: <\/strong>Even if a calendar app is very user-friendly, there\u2019s always a chance that something can go wrong. Choosing a calendar app with strong customer support means you\u2019ll get through problems quicker.<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
Our Top Picks for the Best Calendar Apps<\/h2>\n\n\n\n
Still can\u2019t pick the right calendar app for your company? You don\u2019t have to worry because we\u2019ve compiled the six best calendar app choices on the market today!<\/p>\n\n\n\n
\nGoogle Calendar<\/a><\/h2>\n\n\n\n
Google\u2019s wildly popular email service Gmail comes with a powerful, yet simple calendar app of its own. Google Calendar is a versatile, multi-feature calendar platform with tools like:<\/p>\n\n\n\n
- \n
- Event scheduling: <\/strong>Book one-time events and recurring events easily. You can also invite people to these events by putting their emails in the invite list.<\/li>\n\n\n\n
- Reminder creation: <\/strong>Never forget an appointment again by setting detailed reminders. Set a date, time, and other info. You can even set recurring reminders for repeat tasks!<\/li>\n\n\n\n
- Multiple calendar views: <\/strong>Divide your appointments into several categories so you don\u2019t accidentally mix up personal and business events.<\/li>\n<\/ul>\n\n\n\n
In addition to the above features, Integrately<\/a> has over one thousand <\/em>apps it can connect with Google Calendar.<\/p>\n\n\n\n
Plans & Pricing<\/strong><\/h3>\n\n\n\n
Google Calendar comes free with every Google account.<\/p>\n\n\n\n
![\"\"](\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/06\/Google-Calendar.png\")
<\/figure>\n<\/div><\/div>\n\n\n\n\nMicrosoft Outlook Calendar<\/a><\/h2>\n\n\n\n
Similar to Gmail and Google Calendar, popular email client Microsoft Outlook also comes with a default calendar app. Since Outlook is a more business-oriented service, it provides many features tailored for work use such as:<\/p>\n\n\n\n
- \n
- Additional calendar views: <\/strong>Merge the schedules of everyone in a group into a unified calendar. For instance, you can use this to view the schedules of everyone in your department or check for meeting room availability.<\/li>\n\n\n\n
- Side-by-side calendars: <\/strong>Compare your calendar with someone else\u2019s so you can easily schedule one-on-one meetings. You can also compare your business calendar and personal calendar to prevent clashing appointments.<\/li>\n\n\n\n
- Delegated calendars: <\/strong>Free up more time by granting calendar access to your personal assistant or team member so they can manage it on your behalf.<\/li>\n<\/ul>\n\n\n\n
Plans & Pricing<\/strong><\/h3>\n\n\n\n
Microsoft Outlook Calendar can be bought for a one-time purchase of $159.99 or as part of your Office 365 subscription at $6.99\/month.<\/p>\n\n\n\n
![\"\"](\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/06\/Microsoft-Outlook-Calender.png\")
<\/figure>\n<\/div><\/div>\n\n\n\n\nCalendar<\/a><\/h2>\n\n\n\n
The descriptively-named Calendar app is a desktop, iOS, and Android-compatible program for meeting scheduling and task tracking. Some of the unique features this simple calendar app offers are:<\/p>\n\n\n\n
- \n
- Smart scheduling pages: <\/strong>Book meetings faster by sending coworkers a personal scheduling link. This lets them choose the best time for them based on your availability.<\/li>\n\n\n\n
- Calendar analytics tool: <\/strong>Track how you\u2019re spending your time at work so you can figure out how to optimize that time spent.<\/li>\n\n\n\n
- RSVP Reminders: <\/strong>Ensure everyone invited to a meeting confirms their availability with automated email reminders.<\/li>\n<\/ul>\n\n\n\n
Plans & Pricing<\/strong><\/h3>\n\n\n\n
Calendar offers a free basic plan for small teams with limited features. Subscription plans for its advanced features start at $6\/month per user.<\/p>\n<\/div><\/div>\n\n\n\n
\nApple Calendar<\/a><\/h2>\n\n\n\n
Apple Calendar, often called iCal, is bundled with all Apple devices, making it easy to access if you own a Mac or iPhone. Much like most Apple products, this incredible calendar app boasts a user-friendly scheduling experience through standout features like:<\/p>\n\n\n\n
- \n
- Color-coded appointments: <\/strong>Assign different colors to different areas of your life so you can spot which appointments are what at a glance.<\/li>\n\n\n\n
- Multi-account support: <\/strong>Merge appointments in your Google, Microsoft, and Yahoo calendars so you don\u2019t have to switch between them.<\/li>\n\n\n\n
- Comprehensive event details: <\/strong>Get all you need to know about event invitations in a flash. Get location information, directions, and even travel times.<\/li>\n<\/ul>\n\n\n\n
Plans & Pricing<\/strong><\/h3>\n\n\n\n
Apple Calendar is free and comes with every Apple computer or mobile device.<\/p>\n\n\n\n
![\"\"](\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/06\/Apple-Calendar.png\")
<\/figure>\n<\/div><\/div>\n\n\n\n\nFantastical<\/a><\/h2>\n\n\n\n
Fantastical by Flexibits is a calendar and scheduling app made for all Apple devices. This award-winning software boasts additional features not available in many other calendar tool choices like:<\/p>\n\n\n\n
- \n
- Multiple event time proposals: <\/strong>Get multiple time options depending on the availability of everyone involved to shorten the scheduling process.<\/li>\n\n\n\n
- Event templates: <\/strong>Schedule upcoming events and appointments easily with template invites.<\/li>\n\n\n\n
- Conference call support: <\/strong>Jump into conference calls with a single click. Fantastical supports most conference call apps like Microsoft Teams, Google Meet, Zoom, and many others.<\/li>\n<\/ul>\n\n\n\n
Plans & Pricing<\/strong><\/h3>\n\n\n\n
Fantastical offers a 14-day free trial of its premium version. Afterward, you need to pay $4.99\/month to use Fantastical\u2019s premium features.<\/p>\n\n\n\n
![\"\"](\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/06\/Fantastical.png\")
<\/figure>\n<\/div><\/div>\n\n\n\n - Event templates: <\/strong>Schedule upcoming events and appointments easily with template invites.<\/li>\n\n\n\n
- Multi-account support: <\/strong>Merge appointments in your Google, Microsoft, and Yahoo calendars so you don\u2019t have to switch between them.<\/li>\n\n\n\n
- Calendar analytics tool: <\/strong>Track how you\u2019re spending your time at work so you can figure out how to optimize that time spent.<\/li>\n\n\n\n
- Side-by-side calendars: <\/strong>Compare your calendar with someone else\u2019s so you can easily schedule one-on-one meetings. You can also compare your business calendar and personal calendar to prevent clashing appointments.<\/li>\n\n\n\n
- Reminder creation: <\/strong>Never forget an appointment again by setting detailed reminders. Set a date, time, and other info. You can even set recurring reminders for repeat tasks!<\/li>\n\n\n\n
- Customizability: <\/strong>Even if a calendar app doesn\u2019t do everything you need it to do, plugins may help you get the feature you need. Therefore, customizability is also essential in your calendar and scheduling app.<\/li>\n\n\n\n
- Feature-Rich:<\/strong> A good calendar app should have many features and numerous integrations to make it easy for its users. Things like automatic appointment scheduling, customizable calendar views, and app integrations help you get the most out of the app. <\/li>\n\n\n\n
- Improve Daily Productivity:<\/strong> On busy days, some tasks are bound to slip through the cracks. Many calendar apps have task trackers and to-do lists with automatic reminders so you don\u2019t forget what you were supposed to do. If you\u2019re blanking out on what to do next in the middle of the day, just check your daily agenda and work on whatever\u2019s next!<\/li>\n\n\n\n