{"id":1399,"date":"2025-01-21T00:00:00","date_gmt":"2025-01-21T00:00:00","guid":{"rendered":"https:\/\/blog.integrately.com\/?p=1399"},"modified":"2023-11-30T12:48:50","modified_gmt":"2023-11-30T12:48:50","slug":"best-text-dictation-software","status":"publish","type":"post","link":"https:\/\/blog.integrately.com\/best-text-dictation-software","title":{"rendered":"Top 5 Best Text Dictation And Speech-to-Text Software In 2025"},"content":{"rendered":"\n<p>Text dictation software has come a long way since the 1990s. It can now dictate as quickly as you can speak or type with roughly 90% accuracy. You can even choose from multiple languages.&nbsp;<\/p>\n\n\n\n<p>If you\u2019re looking for an easier way to take notes during meetings, quickly jot down ideas, or increase your general productivity, this guide is for you. We\u2019ll walk you through everything you need to know about the best dictation software on the market, how to choose the right one for your business, and how to use them correctly.<\/p>\n\n\n\n<div id=\"how-does-text-dictation-software-work\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2>How Does Text Dictation Software Work?<\/h2>\n<p><span style=\"font-weight: 400;\">There are many different kinds of dictation technology. In particular, text dictation software can turn spoken words into written words. In some cases, they can also transcribe audio sources into text.<\/span><\/p>\n<\/div><\/div>\n\n\n\n<div id=\"what-makes-a-great-text-dictation-software\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2>What Makes A Great Text Dictation Software?<\/h2>\n<p><span style=\"font-weight: 400;\">When shopping for the right voice dictation software, consider the following factors.<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Accuracy: <\/b><span style=\"font-weight: 400;\">Pick a speech recognition software with at least 90% accuracy. Keep in mind that many voice recognition software becomes more accurate the longer you use them.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Supported languages: <\/b><span style=\"font-weight: 400;\">You never know when you\u2019ll have to use voice commands in a different language. This feature is imperative for people to travel frequently or work with international brands.<\/span><\/li>\n<li aria-level=\"1\"><b>Hardware and software requirements: <\/b><span style=\"font-weight: 400;\">While most devices come with a built-in microphone, you might have better luck using an external microphone. Different types of dictation microphones can influence your software\u2019s accuracy.\u00a0<\/span><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div id=\"what-are-the-benefits-of-using-text-dictation-software\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2>What Are The Benefits Of Using Text Dictation Software?<\/h2>\n<p><span style=\"font-weight: 400;\">Professional dictation software can benefit anyone from businesses, publishers, and even students. With it, you can expect the following advantages:<\/span><\/p>\n<ul>\n<li aria-level=\"1\"><b>Increased productivity: <\/b><span style=\"font-weight: 400;\">You can accelerate output and shrink operational costs by minimizing your workload.\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Enhanced web presence: <\/b><span style=\"font-weight: 400;\">Speech-enabling web content can increase usability for site visitors who may suffer from impediments. Alternative ways to consume web content can also enhance user experiences and improve word-of-mouth.<\/span><\/li>\n<li aria-level=\"1\"><b>Saved time and money: <\/b><span style=\"font-weight: 400;\">Most speech software is easy to install and requires little maintenance.<\/span><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-columns ctaApps has-white-color has-text-color has-background is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\" style=\"background-color:#011240\">\n<div class=\"wp-block-column ctaAppContent is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:100%\">\n<p class=\"has-text-align-center ctaAppsHeading\"><mark style=\"background-color:rgba(0, 0, 0, 0);color:#f35a38\" class=\"has-inline-color\">8 Million+<\/mark> Ready Automations<br>For <mark style=\"background-color:rgba(0, 0, 0, 0);color:#f35a38\" class=\"has-inline-color itlAppCount\">750+<\/mark> Apps<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button ctaBtn\"><a class=\"wp-block-button__link has-white-color has-text-color has-background wp-element-button\" href=\"https:\/\/app.integrately.com\/signup\" style=\"background-color:#f35a38\" target=\"_blank\" rel=\"noreferrer noopener\">Try Integrately For FREE<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Top Picks For The Best Text Dictation Software In 2025<\/h2>\n\n\n\n<p>Here are the top picks we recommend for the right voice recognition software for your business.<\/p>\n\n\n\n<div id=\"google-docs-voice-typing\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 data-num=\"1\"><strong><a href=\"https:\/\/support.google.com\/docs\/answer\/4492226?hl=en\" target=\"_blank\" rel=\"noopener\">Google Docs Voice Typing<\/a><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">One of the most popular online word processing apps is Google Docs, making its built-in dictation software only natural. Not to mention, it comes with over a hundred voice commands that can make the writing process easier \u2013\u00a0just access them through the microphone icon! Furthermore, you can automate actions on Google Docs using <\/span><a href=\"https:\/\/integrately.com\/integrations\/google-docs\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Integrately<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h3><strong>Pros<\/strong><\/h3>\n<ul>\n<li aria-level=\"1\"><b>High accuracy rates: <\/b><span style=\"font-weight: 400;\">On average, Google Docs boasts about 96% accuracy.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Easy to integrate: <\/b><span style=\"font-weight: 400;\">Because you don\u2019t need any external software to use it, Google Docs voice typing doesn\u2019t interrupt your existing workflow.<\/span><\/li>\n<\/ul>\n<h3><strong>Cons<\/strong><\/h3>\n<ul>\n<li aria-level=\"1\"><b>No offline functionality: <\/b><span style=\"font-weight: 400;\">Unfortunately, you\u2019ll only be able to use Google Docs voice typing when connected to high-speed internet.<\/span><\/li>\n<\/ul>\n<h3><strong>Pricing<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Google Docs voice typing is free to use.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"852\" height=\"409\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Google-Docs-Voice-Typing.png\" alt=\"\" class=\"wp-image-5809\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Google-Docs-Voice-Typing.png 852w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Google-Docs-Voice-Typing-300x144.png 300w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Google-Docs-Voice-Typing-768x369.png 768w\" sizes=\"auto, (max-width: 852px) 100vw, 852px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"windows-speech-recognition\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 data-num=\"2\"><strong><a href=\"https:\/\/support.microsoft.com\/en-us\/windows\/use-voice-recognition-in-windows-83ff75bd-63eb-0b6c-18d4-6fae94050571\" target=\"_blank\" rel=\"noopener\">Windows Speech Recognition<\/a><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">If you\u2019re a Windows user, it\u2019ll only make sense to leverage its built-in dictation software. It has high accuracy levels and recognizes more than 36 languages and dialects.<\/span><\/p>\n<h3><strong>Pros<\/strong><\/h3>\n<ul>\n<li aria-level=\"1\"><b>Works with any app: <\/b><span style=\"font-weight: 400;\">Luckily for Windows 10 users, this voice recognition software functions on any app or browser.\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Superior accuracy: <\/b><span style=\"font-weight: 400;\">Windows Speech Recognition boasts superior accuracy compared to other dictation apps at 98.6%.<\/span><\/li>\n<\/ul>\n<h3><strong>Cons<\/strong><\/h3>\n<ul>\n<li aria-level=\"1\"><b>Slow \u201ctraining\u201d period: <\/b><span style=\"font-weight: 400;\">While the system can recognize your voice, it may take a long time for it to do so.<\/span><\/li>\n<\/ul>\n<h3><strong>Pricing<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Windows Speech Recognition comes free with Windows 10.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"852\" height=\"452\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Windows-Speech-Recognition.png\" alt=\"\" class=\"wp-image-5810\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Windows-Speech-Recognition.png 852w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Windows-Speech-Recognition-300x159.png 300w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Windows-Speech-Recognition-768x407.png 768w\" sizes=\"auto, (max-width: 852px) 100vw, 852px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"dragon-by-nuance\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 data-num=\"3\"><strong><a href=\"https:\/\/www.nuance.com\/dragon.html\" target=\"_blank\" rel=\"noopener\">Dragon by Nuance<\/a><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">For users looking for something a little more customizable, Dragon by Nuance might be for you. It handles industry terms and has a mobile version for different use cases.<\/span><\/p>\n<h3><strong>Pros<\/strong><\/h3>\n<ul>\n<li aria-level=\"1\"><b>Shortcuts: <\/b><span style=\"font-weight: 400;\">You can create shortcut commands to input information, such as your address or mobile number, while dictating.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Share transcribed documents: <\/b><span style=\"font-weight: 400;\">You can share your Word, Google Doc, or Evernote dictations through email or the cloud.&nbsp;<\/span><\/li>\n<\/ul>\n<h3><strong>Cons<\/strong><\/h3>\n<ul>\n<li aria-level=\"1\"><b>Pricey: <\/b><span style=\"font-weight: 400;\">For a standalone speech software, Dragon is a sizable investment that may only pay off if you use dictation frequently.&nbsp;<\/span><\/li>\n<\/ul>\n<h3><strong>Pricing<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">A Dragon Anywhere plan for your mobile device costs $15\/month per user, while desktop packages can cost a one-time fee of $200-500.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"845\" height=\"434\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Nuance-Dragon.png\" alt=\"\" class=\"wp-image-5812\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Nuance-Dragon.png 845w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Nuance-Dragon-300x154.png 300w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Nuance-Dragon-768x394.png 768w\" sizes=\"auto, (max-width: 845px) 100vw, 845px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"gboard\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 class=\"wp-block-heading\"><strong><a href=\"https:\/\/play.google.com\/store\/apps\/details?id=com.google.android.inputmethod.latin&amp;hl=en\" target=\"_blank\" rel=\"noopener\">Gboard<\/a><\/strong><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Are you looking for software options for your phone? Gboard works with Android and iOS devices and is highly accurate.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Pros<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><b>Voice recognition: <\/b><span style=\"font-weight: 400;\">You can train Gboard to recognize your voice using pattern recognition. It won\u2019t pick up on stammers, either.<\/span><\/li>\n\n\n\n<li><b>Many supported languages: <\/b><span style=\"font-weight: 400;\">Not including dialects, Gboard provides support for up to 69 languages.<\/span><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Cons<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li><b>Not the best for slow talkers: <\/b><span style=\"font-weight: 400;\">Gboard is more tailored towards fast-talkers who are always on the go.&nbsp;<\/span><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Pricing<\/strong><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">You can install Gboard on your phone for free.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"188\" height=\"395\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Gboard.png\" alt=\"\" class=\"wp-image-5813\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Gboard.png 188w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Gboard-143x300.png 143w\" sizes=\"auto, (max-width: 188px) 100vw, 188px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"apple-dictation\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h2 data-num=\"5\"><strong><a href=\"https:\/\/support.apple.com\/en-us\/HT202584\" target=\"_blank\" rel=\"noopener\">Apple Dictation<\/a><\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Apple Dictation comes pre-installed with every Mac, iPhone, and iPad. Powered by Siri, Apple Dictation is easy to set up to perform quick voice commands and take notes when you\u2019re on the road.<\/span><\/p>\n<h3><strong>Pros<\/strong><\/h3>\n<ul>\n<li aria-level=\"1\"><b>Compatible with all Apple software: <\/b><span style=\"font-weight: 400;\">Apple Dictation is perfect for people who use Apple devices exclusively, as it functions with every Apple-based app.<\/span><\/li>\n<\/ul>\n<h3><strong>Cons<\/strong><\/h3>\n<ul>\n<li aria-level=\"1\"><b>Low accuracy: <\/b><span style=\"font-weight: 400;\">Unless you\u2019re using Enhanced Dictation, Apple\u2019s accuracy is not the best.&nbsp;<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>Time limits: <\/b><span style=\"font-weight: 400;\">To get an accurate transcription, you can only use Apple Dictation 30 seconds at a time.<\/span><\/li>\n<\/ul>\n<h3><strong>Pricing<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Apple Dictation is free.<\/span><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"534\" height=\"338\" src=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Apple-Dictation.png\" alt=\"\" class=\"wp-image-5814\" srcset=\"https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Apple-Dictation.png 534w, https:\/\/blog.integrately.com\/wp-content\/uploads\/2022\/07\/Apple-Dictation-300x190.png 300w\" sizes=\"auto, (max-width: 534px) 100vw, 534px\" \/><\/figure>\n<\/div><\/div>\n\n\n\n<div id=\"whats-the-best-text-dictation-software-for-you\" class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h2 class=\"wp-block-heading\">What\u2019s The Best Text Dictation Software For You?<\/h2>\n\n\n\n<p>What you consider the best text dictation software will ultimately depend on what type of device you use and whether you prefer a Windows or Mac or if you require something with more advanced dictation features. If you often use online word processors like Google Docs, its built-in voice typing feature will likely suffice.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">In Conclusion<\/h2>\n\n\n\n<p>While not all software options are perfect, investing in one can be worth it if you use them frequently. When choosing the right dictation software program, remember to consider the type of device you\u2019re using, your budget, and what you need the app for.<\/p>\n\n\n\n<p>You can make the writing process even simpler by automating actions with Integrately. Compatible with over 600 applications, Integrately can take care of repetitive administrative tasks while you focus on the bigger picture.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Text dictation software has come a long way since the 1990s. It can now dictate as quickly as you can speak or type with roughly 90% accuracy. You can even choose from multiple languages.&nbsp; If you\u2019re looking for an easier way to take notes during meetings, quickly jot down ideas, or increase your general productivity,<a class=\"moretag\" \n href=\"https:\/\/blog.integrately.com\/best-text-dictation-software\">Continue Reading&#8230;<\/a><\/p>\n","protected":false},"author":1,"featured_media":1417,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[7],"tags":[39],"class_list":["post-1399","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-best-app-picks","tag-text-dictation-softwares"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Top 5 Best Text Dictation And Speech-to-Text Software In 2025<\/title>\n<meta name=\"description\" content=\"If you\u2019re always on the go and looking for a better way to take notes, this guide is for you. 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